Meeting of the

Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Date:                 Monday 21 September 2015

Time:                2.00 pm

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Agenda

Item       Subject                                                                                                                  Page

1.         Welcome / Apologies 

2.         Conflict of Interest Declarations  

3.         Confirmation of Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee held on 24 July 2015

4.         Matters Arising from Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee held on 24 July 2015

5.         Stakeholder Engagement Update                                                                                 3

6.         Project Manager Update                                                                                               9

7.         Update of Protection Works at Whakarire Avenue                                                     13

8.         Other matters for discussion

Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Monday 21 September 2015

Subject: Stakeholder Engagement Update

Reason for Report

1.      A Stakeholder Engagement Plan has been adopted by the Joint Committee

2.      This report provides an update on the implementation of that plan.

Discussion

Engagement Planning

3.      In preparation for the public release of the Tonkin & Taylor technical report, the following ‘Collaborate’ and ‘Consult’ parties have been contacted to arrange meetings for a pre-release briefing  and information session:

·    Port of Napier

·    Iwi

·    KiwiRail

·    New Zealand Transport Agency

·    Napier City Council (Works & Tourism)

·    Hastings District Council (Works)

·    HBRC (Works)

·    Winstone Aggregates

·    Civil Defence Agencies

·    Walk on Water (WOW)

·    Westshore Residents Association

·    Network Utilities

4.      An update on the status of these meetings will be provided at the meeting.

Website

5.      The website (www.hbhazards.co.nz) continues to be updated with Committee minutes and other information.

6.      41 people have now registered their interest through the site in being informed by email of project updates, 9 of these since the last Committee meeting in July.

7.      The site has received 626 total visits, with an average of 125.2 per month.

Correspondence

8.      Through TAG and in consultation with the Chair, responses have been sent to letters addressed to the Joint Committee from WOW and Mr Dallimore. These responses are attached for information. 

Meetings

9.      Since the last Joint Committee meeting in July, the following meetings have been held with stakeholders by members of the Joint Committee and TAG:

Stakeholder Group	Date	TAG/JC Members	Key Issues Raised
Whakariri Avenue Residents	6 August 2015	Richard Munneke, James Minehan	Whakarire Ave Breakwater Structure - meeting with Whakarire Avenue residents at a residents address on Thursday 6 August at 5.00 pm to receive feedback on the two proposed options for a new breakwater structure.
Iwi	3 September 2015	Peter Beaven, Mike Adye, Gary Clode	Meeting with Iwi on Thursday 3 September at Te Runanganui  o Heretaunga at 5.30 pm.

Recommendation

1.    That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the report “Stakeholder Engagement Update”.

Simon Bendall

Project Manager

Attachment/s

1	Letter - Larry Dallimore - Westshore Beach Erosion Issues
2	Letter - WOW Inc. - Requests to Coastal Hazards Joint Strategy Group

Letter - Larry Dallimore - Westshore Beach Erosion Issues

Attachment 1

Letter - WOW Inc. - Requests to Coastal Hazards Joint Strategy Group

Attachment 2

Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Monday 21 September 2015

Subject: Project Manager Update

Reason for Report

1.      In accordance with instructions from the Joint Committee, this report is provided in place of the written report required from the Project Manager in accordance with the Terms of Reference for the Joint Committee.

2.      It provides an opportunity for the Project Manager to present a verbal update to the Committee and answer any questions on general project matters including tracking against timeframes, milestone achievements and project risks. The Project Manager will provide a verbal update at the meeting.

3.      For information, the latest progress report from Tonkin & Taylor on the technical work stream is attached to this paper.

4.      In addition, this item will provide an opportunity for the Project Manager to discuss the shape of the strategy document to be presented at the November 13^th Joint Committee meeting. 

Recommendation

1.    That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Project Manager Update” report.

Simon Bendall

Project Manager

Attachment/s

1	Tonkin and Taylor - Progress Report

Tonkin and Taylor - Progress Report

Attachment 1

Tonkin and Taylor - Progress Report

Attachment 1

Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Monday 21 September 2015

Subject: Update of Protection Works at Whakarire Avenue

1.      This report provides an opportunity for Napier City Council staff to update the Joint Committee on progress with the protection works at Whakarire Avenue.

2.      Napier City Council staff will provide a verbal updated at the meeting. 

Recommendation

1.    That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the verbal “Update of Protection Works at Whakarire Avenue” report.

Simon Bendall

Project Manager

Attachment/s

There are no attachments for this report.