Meeting of the Hawke's Bay Regional Council
Date: Wednesday 27 May 2015
Time: 9.00 am
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Venue:
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Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
NAPIER
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Agenda
Item Subject Page
1. Welcome/Prayer/Apologies/Notices
2. Conflict
of Interest Declarations
3. Confirmation of
Minutes of the Regional Council Meeting held on 29 April 2015
4. Matters Arising
from Minutes of the Regional Council Meeting held on 29 April 2015
5. Follow-up Items
from Previous Regional Council Meetings 3
6. Call for any Minor
Items not on the Agenda 9
Decision Items
7. Affixing of Common
Seal 11
8. Recommendations
from the Regional Transport Committee 13
9. Recommendations
from Environment & Services Committee 15
10. Recommendations from the
Regional Planning Committee 19
11. HBRIC Ltd 2015-16 Statement of
Intent 21
Information or Performance Monitoring
12. HBRIC Ltd May 2015 Update 43
13. Monthly Work Plan Looking
Forward Through June 2015 53
14. Chairman's Monthly Report for
May 2015 (to be tabled)
15. Minor Items not on the Agenda 61
Decision Items (Public Excluded)
16. Confirmation of Public
Excluded Minutes of the Regional Council Meeting held on 29 April 2015 63
HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 May 2015
Subject: Follow-up Items from
Previous Regional Council Meetings
Introduction
1. On
the list attached are items raised at Council meetings that require
follow-ups. All items indicate who is responsible for following up, and a brief
status comment. Once the items have been reported to Council they will be
removed from the list.
Decision Making Process
Council
is required to make a decision in accordance with Part 6 Sub-Part 1, of the
Local Government Act 2002 (the Act). Staff have assessed the requirements
contained within this section of the Act in relation to this item and have
concluded that as this report is for information only and no decision is
required in terms of the Local Government Act’s provisions, the decision
making procedures set out in the Act do not apply.
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Recommendation
1. That Council receives the report
“Follow-up Items from Previous Regional Council Meetings”.
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Leeanne Hooper
Governance & Corporate Administration
Manager
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Liz Lambert
Chief Executive
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Attachment/s
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1
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Follow-ups
from Previous Regional Council Meetings
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Follow-ups
from Previous Regional Council Meetings
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Attachment 1
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Follow-ups
from previous Regional Council Meetings
Meeting Held 29 April 2015
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Agenda Item
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Action
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Person Responsible
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Status Comment
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1
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HBRIC update
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Explore
liability risk for HBRC as consent authority for the dam structure –
should the dam owner subsequently find the dam to be faulty.
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I Maxwell
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Discussions
with Waikato Regional Council have revealed the following.
Anyone
can be named in a Court action and there is no guarantee that such action
won’t be initiated for some reason or by anyone. However WRC believe
that adequate steps have been taken to prevent any successful action being
taken against either ourselves or themselves.
· WRC are an
accredited Building Consent Authority [since 2008] and undergo audit by IANZ
as part of that ongoing accreditation.
· The Deed of
Transfer between WRC and the other North Island RCs addresses insurance and
that is outlined below
Insurance
11
WRC will at all material times have in place insurance cover (Public
Liability and Professional Indemnity) against all actions, claims,
proceedings and demands made by any third party in respect of WRC's
performance and/or non-performance, whether negligent or otherwise, of the
Scheduled Functions set out in this Deed in relation to any dams in any
region of the Transferring Regional Councils or WRC subject only to the
terms, conditions and exclusions of the insurance which will be consistent
with standard practice in the Local Government Sector in New Zealand.
· Because the dam
will be classified as a high PIC [potential impact classification] Dam, the
design will have been peer reviewed prior to it being received by WRC.
· 3 highly skilled
international engineers will be involved in the design and review of the
Ruataniwha design.
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2
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Annual Plan Progress
Report
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Wairoa Dairy Market
Validation study – to be made available if report finalised
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T Skerman
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The
Validation Study has been completed and a meeting to discuss the outcomes and
next steps is scheduled for 26 May, after which copies will be distributed to
Councillors.
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3
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Minor Items not on the Agenda
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Resource
consent application and decision making processes to be explained
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I Maxwell
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Paper
to RPC 20 May meeting
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Follow-ups
from Previous Regional Council Meetings
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Attachment 1
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LGOIMA Requests Received between 21 April and 20 May
2015
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Request Status
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Date
Received
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Request ID
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Requested By
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Request Summary
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Active
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18/05/2015
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OIR-15-029
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Fred
Robinson
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Sale
of leasehold cashflows to ACC
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Active
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13/05/2015
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OIR-15-028
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Jonathan
Dine
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Copies
any reports, documents, memoranda, correspondence, legal advice or emails,
both internal and external regarding:
#of council meetings held in the calendar year for 2014, 2013, 2012, 2011 and
2010.
#of council meetings held in 2015 up to May 12.
# of these meetings that excluded members of the public in the years
2014, 2013, 2012, 2011, 2010.
# of public excluded meetings held so far in 2015 up to May 12.
Copy of policy for holding a meeting that excludes the public.
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Completed
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5/05/2015
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OIR-15-027
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Derek
Williams
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Liquefaction
study
1) ground plan & report copies pertaining to NCC administered area
from Puketapu Rd entrance to Dobell Reserve to the Motorway Meeanee flyover
and from the Dobell Reserve entrance to the EIT to HBRC work shop in Guppy Rd
at the Tutaekuri River Park entrance
2) data held pertaining to operational & capped wells in the
Puketapu Rd Dobell reserve to the EIT within the area contained by Lee Rd
(sufficient to identify well site locations and known springs)
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Completed
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1/05/2015
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OIR-15-026
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Gina-Marie
Dugdale
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All
communication between the Council and Whakatu Woolscourers in regard to their
renewal of application (DP140591) as well as explanation around extension of
time under S37
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Completed
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28/04/2015
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OIR-15-025
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Derek
Williams
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Daily
rainfall from CHB sites for 6th to 11th April 2015
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Completed
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24/04/2015
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OIR-15-024
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Kathryn
Bayliss
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a
printed copy of the evidence and data supporting the claim that 80% of HB
want the dam/ RWSS to go ahead
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Completed
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23/04/2015
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OIR-15-023
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Lindsay
Smith
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Copies
of info provided to Colin Riden OIR-15-011
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Active
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22/04/2015
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OIR-15-020
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Ben
Craven, Campaigns Coordinator, NZ Taxpayers Union Inc
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details
of any contracts, arrangements or agreements with Iwi or Maori organisations,
entered into since 1 July 2013, under which they acquire land or property or
rights where the fair market value of the land or property or rights is over
15% more than the monetary consideration or price paid by those iwi or
organisations
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Active
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22/04/2015
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OIR-15-022
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Jordan
Williams, Executive Director, NZ Taxpayers Union Inc
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1.
any advice, policy document or other summary that records HBRC's
understanding of its obligations, if any, under the Treaty.
2. whether HBRC requires, as Auckland’s Unitary Plan provisions now do,
‘cultural impact assessments’ (or similar) on matters which are
metaphysical or purely spiritual in nature. If yes, provide details on the
extent of those requirements
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Completed
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22/04/2015
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OIR-15-021
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Gina-Marie
Dugdale
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1.
any and all records including emails, letters and registers relating to
complaints made about the wool scour operations situated in Railway Road,
Whakatu since resource consent was granted to Wool Services International
(WSI)
2. copies of any renewal application for resource consent by WSI received by HBRC
3. correspondence including emails between HBRC and WSI about the air
management plan and complaints made by residents
4. notes of any meetings held involving HBRC in relation to the complaints
and renewal of resource consent for WSI's Whakatu operations
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 May 2015
Subject: Call for any Minor
Items not on the Agenda
Reason
for Report
1. Under standing orders, SO 3.7.6:
“Where an item is not on the agenda
for a meeting,
(a) That item may be discussed
at that meeting if:
(i) that
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) No
resolution, decision, or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
2. The Chairman will request any items Councillors
wish to be added for discussion at today’s meeting and these will be duly
noted, if accepted by the Chairman, for discussion as Agenda Item XX.
Recommendations
That
Council accepts the following minor items not on the Agenda, for discussion as
Item 15:
- …
- ….
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Leeanne Hooper
GOVERNANCE & CORPORATE
ADMINISTRATION MANAGER
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Liz Lambert
CHIEF EXECUTIVE
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 May 2015
Subject: Affixing of Common Seal
Comment
1. The Common Seal of the Council has been affixed to the following
documents and signed by the Chairman or Deputy Chairman and Chief Executive or
a Group Manager.
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Seal No.
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Date
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1.1
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Leasehold
Land Sales
1.1.1 Lot 126
DP 11027
CT 3/1367
- Agreement for Sale and
Purchase
1.1.2 Lot 1
DP 12606
CT D4/1329
- Agreement for Sale and Purchase
- Transfer
1.1.3 Lot 33
DP 13898
CT F4/410
- Transfer
1.1.4 Lot 232
DP 16756
CT C2/635
- Agreement for Sale and
Purchase
- Transfer
1.1.5 Lot 188
DP 13217
CT E4/435
- Agreement for Sale and
Purchase
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3842
3843
3845
3844
3846
3847
3848
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4 May 2015
6 May 2015
14 May 2015
13 May 2015
14 May 2015
19 May 2015
19 May 2015
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Decision
Making Process
2. Council is required to make every decision in accordance with the
provisions of Sections 77, 78, 80, 81 and 82 of the Local Government Act 2002
(the Act). Staff have assessed the requirements contained within these sections
of the Act in relation to this item and have concluded the following:
2.1 Sections 97 and 88 of the Act do not apply
2.2 Council can exercise its discretion under
Section 79(1)(a) and 82(3) of the Act and make a decision on this issue without
conferring directly with the community or others due to the nature and
significance of the issue to be considered and decided
2.3 That the decision to apply
the Common Seal reflects previous policy or other decisions of Council which
(where applicable) will have been subject to the Act’s required decision
making process.
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Recommendations
That Council:
1. Agrees that the decisions to be made are not significant under the
criteria contained in Council’s adopted policy on significance and that
Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the
Local Government Act 2002 and make decisions on this issue without conferring
directly with the community and persons likely to be affected by or to have
an interest in the decision due to the nature and
significance of the issue to be considered and decided.
2. Confirms the action to affix the Common Seal.
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Diane Wisely
Executive Assistant
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Liz Lambert
Chief Executive
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Attachment/s
There are no
attachments for this report.
HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 27 May 2015
Subject: Recommendations from
the Regional Transport Committee
Reason for Report
1. The following matters were considered by the Regional Transport Committee on Friday 08 May 2015 and are now presented for
consideration and approval.
Decision Making
Process
2. These items have all been specifically considered at the Committee
level.
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Recommendations
The Regional Transport
Committee recommends that Council:
1. Agrees
that the decisions to be made are not significant under the criteria
contained in Council’s adopted policy on significance and that Council
can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local
Government Act 2002 and make decisions on this issue without conferring
directly with the community and persons likely to be affected by or to have
an interest in the decision due to the nature and significance of the issue
to be considered and decided.
Regional Transport
Committee Membership
2. Amends
the Regional Transport Committee Terms of Reference in regard to advisory
members’ portfolio responsibilities
3. Notes
the discussion on infrastructure priorities and forward planning.
Variation to the Regional Land Transport Programme 2012-15
4. Agrees to vary the 2012-15 Regional Land Transport Programme to
include the Mangahohi Bridge Replacement project; and
5. Agrees that this is not a significant variation to the Programme
and does not need to undergo public consultation.
Reports Received
6. Notes
that the following reports were provided to the Regional Transport Committee
meeting.
6.1 NZTA
Regional Director’s Report
6.2 May 2015 Transport Manager’s Report
6.3 May 2015 RoadSafe Hawke’s Bay Update
6.4 Draft Regional Cycle Plan
6.5 Public Transport Update
6.6 Verbal Reports from Advisory Representatives
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Anne Redgrave
Transport Manager
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Liz Lambert
Chief Executive
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HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 27 May 2015
Subject: Recommendations from
Environment & Services Committee
Reason for Report
1. The following matters were considered by the Environment and Services Committee on Wednesday 13 May 2015 and are now presented
for consideration and approval.
Asset Management Plans
2. The following tables detail amendments made to the Asset Management
Plans as agreed at the meeting.
Heretaunga
Plans Flood Control and Drainage Scheme
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Section
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Paragraph
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Changes made
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Glossary
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Second
column-
Optimised Replacement Cost (ODRC)
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Definition
of NAMS, LAPP has been added.
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8.7.1 Public Amenity Assets
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First paragraph
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A word ‘cycle’ has been added into the first sentence.
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9.5 Asset Description and Condition
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Tutaekuri River table
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More detailed explanation on Lennox Park section added
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10.8.1 Channel
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Figure 22
Utility Drain and Enhanced Watercourse/Stream
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Pictures have been replaced with HBRC enhanced project.
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12.6 .1 Overview Karamu Drainage
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Point 5
–second paragraph
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Clarification
on roles and responsibilities between HBRC and HDC.
A paragraph has been added to highlight limitation on channel
capacity.
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12.7.3 Asset Description Condition- Twyford Drainage
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Table 48
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Column with
capacity restriction has been added.
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Upper
Tukituki Flood Control Scheme
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Section
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Paragraph
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Changes made
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4.3
Ecological Best Practice Changes
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Whole
section
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Wording
changed
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5.4.1
Earthquake
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Whole
section
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Earthquake
information relevant for Upper Tukituki added.
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5.4.3
Tsunami
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Whole
section
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Removed
– not relevant for this AMP.
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11.3 UTTFCS
Financial table
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Whole table
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Clarification
required from Finance
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Small
Schemes
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Section
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Paragraph
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Changes made
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12.4 Assets
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Text under
table 10: Makara Scheme Assets
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Clarification
required from Liaison Committee
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Opoho AMP
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Contents
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Errors
removed
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Ohuia AMP
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Contents
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Errors
removed
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Paeroa
Drainage Scheme
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Contents
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Errors
removed
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Northern
Minor Works
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Contents
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Errors
removed
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Te Ngarue
Flood Control Scheme
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Contents
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Errors
removed
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Esk River
and Whirinaki Drainage
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Contents
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Errors
removed
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Te Awanga
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Contents
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Errors
removed
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Poukawa
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Contents
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Errors
removed
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Upper Makara
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1.3 History
Last
paragraph
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Spelling
correction
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3.3.4 Flood
warning
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Whole
section changed and updated with current flood warning.
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Decision Making
Process
3. These items have all been specifically considered at the Committee
level.
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Recommendations
The
Environment and Services Committee recommends that Council:
1. Agrees that the decisions to be made are not significant under the
criteria contained in Council’s adopted policy on significance and that
Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the
Local Government Act 2002 and make decisions on this issue without conferring
directly with the community and persons likely to be affected by or to have
an interest in the decision due to the nature and
significance of the issue to be considered and decided.
Board of Inquiry
Draft Decision on Plan Change 6
2. Lodges comments with the Board of Inquiry indicating its support
for the Draft Decision as issued in relation to Rule TT(1)(j).
Infrastructure
Insurance
3. Considers
and decides whether to delegate authority, to the
Interim Chief Executive, determination and commitment to the most cost
effective insurance deal for mitigating the financial exposure risk to
Council of repairing and/or reinstating infrastructure assets following a
significant natural disaster.
Biosecurity
Operational Plans
4. In
accordance with the requirements of the Biosecurity Act 1993 adopts,
including any amendments agreed by the Committee, the:
4.1 Animal Pest Operational Plan 2015-16
4.2 Plant Pest Operational Plan 2015-16
4.3. Phytosanitary Operational Plan 2015-16.
Asset Management
Plans
5. Adopts, including amendments agreed by the
Committee, the Asset Management Plans for:
5.1 Heretaunga Plans Flood Control and Drainage Scheme
5.2 Upper Tukituki Flood Control Scheme
5.3 Small Schemes.
TBfree
6. Endorses the transitional arrangements for HBRC provision of
funding to Ospri and agrees to changes being made to the final LTP 2015-25 to
reflect these arrangements.
Te Mata
Park
7. Agrees
in Principle to retain the allocation of $500,000
pending completion of the Long Term Plan process for further development of
Te Mata Park for the period to 31 December 2015 pending consideration of a 10 year Management Plan
for Te Mata Park to be prepared and presented to Council prior to that date.
8. Appoints
Stephen Cave as the staff nominee on the Te Mata Park Planning Steering
Committee.
Reports Received
9. Notes
that the following reports were received at the Environment and Services
Committee meeting.
9.1 Environmental
Monitoring & Reporting and Land & Water Aotearoa Website Update
9.2 CHBDC
Wastewater Treatment Compliance Update
9.3 Te
Matau a Maui – Cape to City Project Update
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Mike Adye
Group Manager
Asset Management
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Iain Maxwell
Group Manager
Resource Management
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HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 27 May 2015
Subject: Recommendations from
the Regional Planning Committee
Reason for Report
1. The following matters were considered by the Regional Planning Committee on Wednesday 20 May 2015 and are now presented
for consideration and approval.
Decision Making
Process
2. These items have all been specifically considered at the Committee
level.
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Recommendations
The Regional
Planning Committee recommends that Council:
1. Agrees that the decisions to be made are not significant under the
criteria contained in Council’s adopted policy on significance and that
Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the
Local Government Act 2002 and make decisions on this issue without conferring
directly with the community and persons likely to be affected by or to have
an interest in the decision due to the nature and
significance of the issue to be considered and decided.
Mana Ake
– Collective Iwi Management Plan For Heretaunga Hapu
2. Acknowledges the role of Mana Ake in the Greater Heretaunga /
Ahuriri policy development process under the Resource Management Act.
Regional
Planning Committee - Terms of Reference
3. Agrees with the proposed amendments, and any further amendments
agreed at the 20 May 2015 Committee meeting.
4. Notes that the Amended Terms of Reference, as agreed, will be
considered by the Tāngata Whenua representatives
at a hui called for that purpose, before being considered at a Council meeting for formal adoption.
Reports
5. Notes
that the following reports were considered at the Regional Planning Committee
meeting.
4.1. Water
Quantity Allocation Policy And Consenting Processes
4.2. Tukituki
Plan Change 6 – Update on Board of Inquiry Review Process
4.3. Environment
Court Decision On Change 5 Appeal
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Liz Lambert
Chief Executive
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HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 27 May 2015
SUBJECT: HBRIC Ltd 2015-16 Statement of Intent
Reason for Report
1. To meet Local Government Act 2002 legislative timeframes, the
Hawke’s Bay Regional Investment Company Limited (HBRIC Ltd) is required
to present its final Statement of Intent (SOI) to Council (as shareholder) for
approval by 30 June.
2. The Council’s investment company (HBRIC Ltd) is a Council
Controlled Trading Organisation (CCTO) and a strategic asset in terms of the
Local Government Act 2002 (the Act).
3. HBRIC Ltd’s first draft of its SOI was submitted to the
Corporate and Strategic Committee on 22 April 2015 in accordance with the
requirements of the Act to submit a draft SOI.
4. The draft was further refined by HBRIC Ltd at its Board Meeting held
on 11 May 2015, and is now presented for Council’s final comment and
approval.
5. A copy of the correspondence from the HBRIC Ltd Board, including the
amended SOI, is attached as Attachment 1.
Changes from
Draft SOI – Requested by Council
6. HBRIC Ltd has
amended the SOI to incorporate changes advised by Council when the draft SOI
was presented to the Corporate and Strategic Committee on 22 April 2015 and
Council on 29 April 2015. These changes have been addressed by the Board
Chairman in his covering letter accompanying the SOI.
Changes from Draft
SOI – Further Changes by HBRIC Ltd
7. The HBRIC Ltd
Board, at its meeting held on 11 May 2015, has further refined the SOI that was
presented to the Corporate and Strategic Committee on 22 April 2015 and council
on 29 April 2015as follows.
8. On page 10 of
the attached SOI under “Distribution to Shareholder” an amendment
has been made to NPAT projected in the original SOI from $8.58m to now read
$7.56m. In this regard the Chairman of HBRIC Ltd has written:
“Rather than project a
dividend amount which is uncertain by being subject to PONL dividends to HBRIC
Ltd, and also subject to yet to be agreed arrangements regarding HBRC funding
of HBRIC Ltd for an RWSS investment which is yet to be confirmed, we have shown
a projected NPAT figure. As set out in the immediately preceding part of
the paragraph, the dividend paid will be no less than the actual NPAT.”
9. Council has received
from HBRIC Ltd, revised cash flows for the RWSS which reflect the considerable
delay in the financial close in the RWSS and the eventual construction of the
Dam. When these cash flows are used to calculate the increase in annual
distributions from HBRIC Ltd to Council to provide a 6% return to Council on
the funds HBRIC Ltd draws from Council for the RWSS (refer to page 7 of the
attached SOI), the dividend distribution from HBRIC Ltd would need to be
approximately $300k greater than the dividend proposed in the SOI.
However it must be acknowledged that it is difficult to calculate this
shortfall with any certainty given the decisions yet to be made on whether
there will be an appeal (if any) on the Environment Protection Agency (EPA)
decision, the timing of the financial close and the timing of commencement of
construction. If there is eventually a shortfall in the dividend
distribution required by Council, then this needs to be the subject of a
discussion between Council and HBRIC Ltd at a time that these calculations of
return can be finalised with some accuracy.
Other Clarifications on the Proposed
Statement of Intent
10. The first bullet point on
page 6 of the SOI states:
“Raise funds
for investment by issuing bonds, mortgages, preference shares and other debt
instruments (with the approval of Council for any sum greater than 5% of the
value of HBRIC Ltd) or by reducing its holdings and equity investments in its
subsidiary and associated companies.”
11. The shareholder value of
HBRIC Ltd for the opening 2014-15 year is approximately $200m which would mean
that under the proposed SOI HBRIC Ltd would have the ability, without Council
approval, to raise 5% of this sum - ie, approximately $10m.
12. The last resolution
Council made on this issue was at the meeting on 25 March 2015, when discussing
RWSS financing request of the Regional Council by HBRIC Ltd. Council
resolved:
“- Approves
HBRIC Ltd being able to borrow up to the lesser of 1% of the value of its
balance sheet equity on 30 June 2015, or the sum of $2m for the ongoing
operation expenses up to the financial close, either from Council or from
banking sources, or from CIIL; whichever provides the best combination of
financial terms and other requirements.
- Notes
that, if the proposed borrowing is approved by Council, HBRIC Ltd will report
on the extent of drawdown of debt finance and the purpose for which it has been
used as part of its regular reporting to Council.
- Notes
that if expenditure on geotech works is required to financial close, HBRIC Ltd
will bring a formal proposal to Council for approval of such expenditure.
Council Review
13. Council
officers have reviewed the Statement of Intent and confirm:
13.1. It complies with the
requirements of Schedule 8 Clause 9 of the Act
13.2. It is consistent with and
complies with the requirements of the Council’s Investment Policy as
stated in the Long Term Plan 2015-2025.
Decision Making
Process
14. Council
is required to make a decision in accordance with the requirements of the Local
Government Act 2002 (the Act). Staff have assessed the requirements
contained in Part 6 Sub Part 1 of the Act in relation to this item and have
concluded the following:
14.1. The decision
does not significantly alter the service provision or affect a strategic asset.
14.2. The use of
the special consultative procedure is not prescribed by legislation.
14.3. The decision
does not fall within the definition of Council’s policy on significance.
14.4. The persons
affected by this decision are all persons with an interest in the management of
Council’s investments.
14.5. There were no
other options considered as the requirements and timeframes are legislated.
14.6. The decision
is not inconsistent with an existing policy or plan.
14.7. Given the nature and significance of the issue to be considered and
decided, and also the persons likely to be affected by, or have an interest in
the decisions made, Council can exercise its discretion and make a decision
without consulting directly with the community or others having an interest in
the decision.
|
Recommendations
That Council:
1. Agrees that the decisions to be made are not significant under the
criteria contained in Council’s adopted policy on significance and that
Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the
Local Government Act 2002 and make decisions on this issue without conferring
directly with the community and persons likely to be affected by or to have
an interest in the decision due to the nature and
significance of the issue to be considered and decided.
2. Notes that this Statement of Intent for HBRIC Ltd, as a Council
Controlled Trading Organisation, is required to be presented to Council as a
shareholder of HBRIC Ltd under the provisions of the Local Government Act
2002.
3. Considers the issues discussed in this paper and, if appropriate,
approves HBRIC Ltd’s submitted Statement of Intent, and notes that the
Statement of Intent reflects the Council’s objectives for HBRIC Ltd and
has been prepared in accordance with the requirements of the Local Government
Act 2002.
|
|
Liz Lambert
Chief Executive
|
Paul Drury
Group Manager Corporate Services
|
Attachment/s
|
1
|
HBRIC Ltd
letter to Council re Amended Statement of Intent
|
|
|
|
HBRIC
Ltd letter to Council re Amended Statement of Intent
|
Attachment 1
|
HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 May 2015
SUBJECT: HBRIC Ltd May 2015 Update
Reason
for Report
1. Attached is the report of HBRIC Ltd to Council on its activities
over the February, early March 2015 period.
2. The HBRIC Ltd Chief Executive Andrew Newman, Company Manager Heath
Caldwell, and Board of Directors Chairman Andy Pearce will be present at the
meeting to speak to the Update.
Decision
Making Process
3. Council is
required to make a decision in accordance with Part 6 Sub-Part 1, of the Local
Government Act 2002 (the Act). Staff have assessed the requirements
contained within this section of the Act in relation to this item and have
concluded that, as this report is for information only and no decision is to be
made, the decision making provisions of the Local Government Act 2002 do not
apply.
|
Recommendation
1. That Council receives the “HBRIC
Ltd and RWSS May 2015 Update” report.
|
|
Liz Lambert
Chief Executive
|
|
Attachment/s
|
1
|
HBRIC Ltd May
2015 Update
|
|
|
|
HBRIC
Ltd May 2015 Update
|
Attachment 1
|
HAWKE’S BAY
REGIONAL INVESTMENT COMPANY LIMITED (HBRIC Ltd)
Report
to Hawke’s Bay Regional Council
27
May 2015
There has limited activity, particularly on RWSS matters,
since our March report. This report briefly covers the following issues:
· HBRIC
Ltd Strategic Planning and Risk Assessment process;
· RWSS
· Progress
on debt financing arrangements.
HBRIC LTD Strategic Plan and Risk assessment process
A workshop on the
HBRIC Ltd draft strategic plan is scheduled for 3 June.
In addition to the
Strategic Planning process we have had a capital structure assessment
undertaken and some aspects of this will also be discussed on 3 June.
Consent
Work-stream
Re:
DRAFT BOARD OF INQUIRY DECISION
Introduction
Following
the release of the draft BoI RWSS consent decision, we issued a press release
indicating that in our view the decision was a significant positive milestone
for the Scheme. We note our commentary was limited to the consent conditions
aspects of the decision not the aspects concerning plan change 6. Council will
have received a separate briefing on the change 6 aspects from HBRC
Staff. We also indicated in that press release that there were some
aspects of that decision that we wished to clarify.
Our
position based on subsequent more detailed analysis has not fundamentally
changed. This is based on our interpretation of the draft decision that, while
taking conservative positions wherever possible (presumably to minimise the
prospects of a successful further appeal), the Board is indicating a clear wish
to grant the RWSS useable consents. The Board emphasises in particular that
only the conditions of consent are in issue, not the decision to grant consent
(see paragraph [10]) and that, as discussed further below, it is not appropriate
for consent applicants like HBRIC Ltd to be required to meet the DIN limit (see
paragraphs [84]-[87] and that HBRIC Ltd is entitled to exercise its consents
across the entire command area(see paragraph [95]).
RWSS
Key Findings
The
Board of Inquiry accepted our argument that the Board did not intend and is not
bound to amend the RWSS conditions so that they mirror Rule TT1(j) (in its now
revised form, and without the deeming provision). The Board stated that it was
exercising a discretionary judgement under s104 of the RMA, whereby Change 6
was not determinative.
It
also accepted our argument that although the High Court rejected the deeming
provision in the former Rule TT1(j), the reasoning that had led the Board to
insert the deeming provision (being that it was inappropriate for individual
farmers or applicants for resource consent to be required to meet a DIN limit
in the receiving water) was not disturbed, and should continue to guide the
Board’s resolution of outstanding issues on RWSS conditions.
The
Board rejected the conditions suggested by Fish & Game and others that
would have required immediate compliance with the DIN limit, on the basis that
HBRIC Ltd is entitled to “fully utilise” its consents, and found
that those suggested conditions would frustrate the RWSS consents. These are
important findings that we return to below.
The
Board considered the alternative MCI based conditions that we had proffered on
an Augier basis. It accepted that those conditions would have been beneficial
to the environment, but found that it had no jurisdiction to impose them (in
the absence of agreement by the other parties).
Having
rejected the principal suggestions made to it by the appellants, the Board
considered the alternative ‘fall-back’ position that Fish &
Game had put up seeking to address the frustration argument. The Board agreed
that there were “problems” with the condition as proposed by Fish
& Game. However, it has applied aspects of the approach underpinning the
Fish & Game suggested condition into three condition amendments set out in
its draft decision that provide in summary:
a) A
process for reporting on DIN levels and the Scheme’s contribution to
those levels;
b) A
process whereby, in the event RWSS is found to be making a material contribution
to exceedance of the DIN limit, RWSS supplied farmers will be required to take
action consistent with achieving the DIN limit by 2030;
c) An
additional 128 consent condition review power enabling reduction of the LUC
leaching rates the Scheme is subject to where necessary to achieve the DIN
limit by 2030.
Our
comments on those draft conditions alongside comments from other parties can be
found on the EPA website. I should note that given the Boi’s
confirmation that the MCI based conditions HBRIC Ltd had suggested would be
beneficial to the environment, the HBRIC Ltd Board resolved to confirm to the
BoI that the company would implement those proposals notwithstanding the
Boi’s inability to impose them as conditions.
We
have complied a table setting out each party’s specific relief on the
proposed conditions (attached). Our assessment of the various parties
indicates a fair degree of overlap on many issues as all are seeking better
clarity.
The
principal issues on which HBRIC Ltd has sought clarification are:
- how
RWSS’s contribution to in river DIN levels will be assessed and
-
what the obligation for RWSS farmers to take actions “consistent
with” achievement of the DIN limit by 2030 might entail, given the
BoI’s confirmation that consent holders should not be required to meet
the DIN limit, and the likelihood that DIN contribution from third party
activities will mean that achievement of the DIN limit is outside the control
of RWSS and the farmers it supplies.
Forest
and Bird and EDS’s joint submission helpfully confirms the latter point,
seeking to anticipate and provide for that possibility. Forest and
Bird/EDS also seek to clarify how the RWSS contribution to in river DIN levels
will be assessed.
Given
the extent of overlap between submissions, we have filed a memorandum with the
BoI suggesting a mediation session between the parties to reduce the issues
that the BoI needs to consider to only those points that are genuinely in
dispute.
The
BoI has not advised a specific timeframe within which we might expect to
receive its final decision. While our suggestion of mediation on
conditions will occupy some time if the BoI determines that that is a useful
addition to its process and directs that it occur, we would still hope to have
a Final Board decision by mid June or thereabouts.
Uptake
Since
the draft decision face to face briefings have been undertaken with farmers who
have either signed contracts or are in the contracting phase.
As
of the time of writing this report the following stats are:
|
Pipeline
stage
|
Number
of Agreements expressed as Farm IDs
|
Water
volume
|
%
of progress towards target uptake*
|
Cumulative
% against target*
|
|
Countersigned
|
41
|
15,722
mill m3
|
39%
|
|
|
In
contracting process
|
54
|
16,299
mill m3
|
41%
|
80%
|
|
In
negotiation & due diligence
|
160
|
23,821
mill m3
|
60%
|
140%
|
*Percentages
are calculated against the published uptake threshold of 40 mill m3. As
discussed previously this threshold quantity is likely to rise based on
contracting of additional deep water transfers.
Other
relevant stats
Farm
IDs in the database have been expanded to 408 with a few more to come
Irrigable
hectares assessed to date are 37,000 ha. We expect that to top out at around
40,000 ha. and based on current projections we expect the RWSS to be able to
supply between 27,000-28,000 ha. These data are relevant for water uptake post
financial close.
To-date
approximately 17% of potential properties are not proceeding at this time,
representing approximately 4,000 ha of irrigable land. A number of these may
well be irrigating in the future under differing tenure.
Post
the release of the draft BoI decision our focus has been on updating farmers
face to face on what the decision means and where the process is at. We
continue to spend significant time on clarifying what the 0.8 DIN limit does
and does not mean for farmers who will supplied by the RWSS, in contrast with
farmers who are not supplied by the RWSS. We will clearly have to repeat this
process once a final decision is released.
Being
able to set a firm deadline for financial close will materially speed up the
contracting process however we continue to focus approx. 2 full time
equivalents on this workstream and expenditure is running at 2/3rds
of budget.
Design
& Construct
As
above we continue to brief the Constructors on the status and process
associated with consents.
Financing
workstream
We
continue to brief Investors as necessary on the status and process associated
with consents. Further work is planned for assessing water uptake
forecasts as our uptake information improves. With this in mind we are building
deeper and much more accurate information in relation irrigable land, land
type, landuse capability classes all of which is highly relevant to ultimate
land use, environmental performance etc.
HBRIC Ltd Financial REPORT
Table
1 sets out the April 2015 Financial Report for HBRIC Ltd.
The
report sets out the actual costs incurred for both the month and the year to
date against the full year budget and reforecast to 30 June 2015 (operating)
and project budget to 28 February 2016 (RWSS phase 2 development expenditure).
A
summary of the key elements outlined in the report for the month of April is as
follows:
OPERATING
INCOME & EXPENDITURE
There was
a total of $31,879 of operating expenditure in the month of April with a
breakdown of these costs set out as follows:
- $14,500
for Board Fees for the Chairman and four non-executive Directors.
- $10,177
for Management Services provided by HBRC staff.
- $2,000 for
Consultancy Fees which includes costs associated with HBRIC Ltd’s
strategic planning and formal risk assessment processes, and fees for the
independent RWS Board Committee member for the month of April.
- $5,202 for
other expenditure which includes meeting expenses, travel and expenditure for
HBRC Internal Staff, Directors and the independent RWS Board Committee member,
and accruals for audit fees and insurance.
RWSS PHASE 2
DEVELOPMENT EXPENDITURE
The
total RWSS Phase 2 Development Expenditure budget to 28 February 2016 reflects
the most recent reforecast budget approved by Council on 25 March 2015.
Details
of the expenditure for the month of April are set out below:
RWSS Phase 2 Costs
($143,991)
The
$36,423 of HBRC internal staff time for April covers a number of work streams
including:
- Input into
DOC land exchange and fish dispensation applications and processes.
- Ongoing
investor negotiations.
- Work
associated with environmental compliance.
- Work
associated with identifying and quantifying downstream user opportunities.
- Input into
various due diligence studies.
- Ongoing
project management.
$5,000 accrual for
Commercial Legal & Tax Advisory services for the month of April.
$23,030 of costs for
landowner negotiations which relates to work associated with the approvals for
land exchange and fisheries dispensation which have been lodged with the
Department of Conservation.
$19,421
of costs for environmental compliance mainly relating to costs associated with
further analysis of channel efficiencies in the Tukituki and Waipawa Rivers as
a means of conveying irrigation water to irrigation zones and other potential
downstream users.
$15,298 of technical
engineering support costs which includes general D&C support, management of
the technical due diligence study, and oversight of the O&M review.
$38,351 of Water
Contract & Sales Advisory costs which includes work undertaken by the sales
team in progressing the water uptake work stream.
$6,468 of Other
Consultants & Miscellaneous costs.
EPA Process Costs
($158,635)
$158,635
of costs for the month of April associated with the High Court’s decision
to refer the matter back to the Board of Inquiry.
A
total budget of $356k was provided in the most recent budget reforecast for the
BOI referral process and any possible high court appeal. It was noted at the
time that this budget was a best guess as the EPA had provided no indication as
to the level of fees expected. The provision was based on the assumption that
HBRIC Ltd would meet the entire cost of this process on behalf of itself and Council.
Now
that we are four months through this BOI referral process it has become clear
that this process has become a lot more complex and drawn out than when the
budget reforecast was being developed. Along with the EPA Expenses the
consultants costs for supporting this process have exceeded initial
expectations. It is forecast that total costs for the BOI referral and any high
court appeal will end up at approximately $646k.
HBRIC
Ltd management has been in discussions with Council management regarding these
cost overruns and has agreed in principle for Council to pick up $200k of these
costs being the Plan Change related costs for the process.
|
HBRIC
Ltd May 2015 Update
|
Attachment 1
|
HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 May 2015
SUBJECT: Monthly Work Plan Looking Forward Through June 2015
Reason for Report
1. The table below is provided for
Councillors’ information, to provide them with an indication of issues
and activities coming up over the next month in each area of Council.
|
Group
|
Area of
Activity
|
Activity Status Update
|
|
External
Relations/
CE’s office
|
|
- Long-Term Plan – preparation of
responses to submissions, and hearings.
- Key sponsor of National Horticultural
Field Day to be held on Friday 5 June at A&P Showgrounds
- HBRC/HBRIC Strategic workshop
|
|
Corporate Services
|
|
- Amending draft LTP financials to reflect changes
since the draft was compiled – eg, interest rates.
- LTP consultation meetings on 8 – 10 June
2015.
- First meeting of Finance, Audit and Risk Committee
on 3 June 2015.
- Finalising Pricewaterhouse Coopers internal
audit. Report to be presented to the Finance, Audit and Risk Committee.
|
|
Civil Defence & Emergency Management
|
Emergency
Readiness & Response
Reduction
|
- Review of the region’s control and
coordination facilities including TLA emergency operations centres and Group
emergency coordination centre now complete. Implementation plan now
being developed
- In conjunction with these reviews
developing detailed Group Work Programme to implement Group Plan.
- Planning for major Group exercise 11-12
November 2015 is progressing well. Training of staff in preparation for
exercise has commenced.
- Ministry of Civil Defence Emergency
Management monitoring and evaluation of the Hawke’s Bay Group commences
in June
|
|
Asset Management & Biosecurity
|
Coastal
Biosecurity
|
- Coastal strategy development
continues. The next milestone is the completion of hazards assessment
to draft stage. This is programmed for early July and is expected to be
completed in accordance with the project programme
- The Cape to City widescale predator
control project is underway. The initial wireless trial will be expanded to
5-6 areas within the region and outcomes monitoring (birds, invertebrates,
skinks, toxoplasmosis) will begin to be put in place.
- HBRC staff continue help lead a
collective Regional Pest Management Plan process with other RC staff.
Possible opportunities for RPMP rule alignment are an early part of the
collective discussion.
- The National Policy Direction under the
Biosecurity Act 1993 will be promulgated in early June/July 2015.
|
|
Asset Management & Biosecurity
|
Engineering
|
- The gravel resource and supply and demand
assessment reports expected to be completed and circulated to gravel
extractors once they are to hand.
- A programme for levels of service reviews
for the Heretaunga Plains drainage areas is progressing.
- Upper Tukituki Scheme review programme is
being progressed.
|
|
Asset Management & Biosecurity
|
Land Management
|
· Nathan
Heath has been appointed Acting Land Manager for the next 15 months. Campbell
Leckie will continue to cover the biosecurity and biodiversity aspects of the
Land Services Group. This arrangement will enable Campbell to dedicate
additional time to the Cape to City project over the next 15 months.
· Following
on from meetings with experienced farm plan providers and Ecan, the LM team
is coordinating the development of frameworks for the auditing of farm plans
and the accreditation of farm plan providers.
· Approximately
20,000 plants are being delivered in early June for wider distribution as
part of the riparian plant scheme.
· RLS
project assessments for the next financial year’s on-ground funding
grants will be carried out in June.
|
|
Resource Management
|
Compliance
|
- The Central
Hawke’s Bay District Council Wastewater Treatment plant at Waipawa is
required to have a new clarifier refitted by 25 April and installed by 8th
May. Will continue to work with CHBDC to ensure time frames [as set out in
the abatement notice] are being met. The clarifier has been refitted and
installed at the Waipawa site with promising results. An independent
engineers report on the performance is to be provided by 8th July
2015.
- The Central Hawke’s Bay District
Council Wastewater Treatment plant at Waipukurau is required to have the
installation of a new clarifier by 29 May. Will continue to work with CHBDC
to ensure time frames [as set out in the abatement notice] are being met.
CHBDC are on target with the completion.
- Te Mata Mushrooms have ongoing odour
discharge problems and have not completed the construction of an enclosed
building as required by their resource consent. We continue to work with the
company and residents to find a solution. Legal advice has been obtained, a
compliance team recommendation made and enforcement action is being
considered
- Work is continuing on a region wide risk assessment
and review of the current navigational safety work programme due for
completion by 1 July 2015.
|
|
Resource Management
|
Science
|
- Environet Ltd is carrying out an Air
Emissions Inventory, including a phone survey of residents.
- PM10 monitoring at Port
Ahuriri School is underway and will continue until April 2016. Planning
work continues to reconfigure the Awatoto and St John’s College PM10
monitoring sites to allow additional PM2.5 monitoring.
- An Envirolink study
looking at the drivers of extreme weather events (droughts, heavy rainfall)
and should be completed in June.
- Work on the 5 year State of the
Environment Air Quality report continues.
- Land use mapping continues in the TANK
catchments
- Ngaruroro Biodiversity report to be
reviewed
- S-mapping (soil mapping) to continue in
the TANK catchments
- Sediment modelling continuing in the TANK
catchments
- The land-science sections of the Mohaka
Characterisation report are under review
- Upgrade of iQuest loggers continues
- Waiau at Otoi site will be transferred
from NIWA to HBRC
- Parks Peak rain gauge site will receive a
full upgrade
- Weed surveys will be undertaken to
understand effect of diquat herbicide
- Tukipo gauging weir will be repaired and
refurbished
- Envirolink medium advice grant focused on
developing a decision support system for management of intermittently open
and closed lake/lagoons (ICOLLs), specifically directed at Whakaki Lake will
continue
- Preliminary results of model simulations
from University of Waikato Lake Tūtira work,
investigating alternative management scenarios for the lake will be received
- Ongoing trials will occur to test
potential ramps for overcoming fish barriers – looking at designs for
pre-fabricated fish ramps
- Cawthron Institute is continuing to work
on MCI regional optimisation, improving current MCI predictive models to suit
regional studies and regional limit-setting
- Stream Ecological Valuation (SEV)
fieldwork on the Papanui Stream will be completed
- Cawthron will progress analysis of
impacts of Taharua outflows on trout food availability in the upper Mohaka
River
- Fieldwork investigating water quality and
salinity of Whakaki Lake will progress
- Work on State of Environment 5 year Water
Quality and Ecology technical reports will continue
- Work continues on developing the TANK
steady-state groundwater model, including updating to a coupled
groundwater/surface water flow model
- Data on spatial-oxygen distributions in
the Karamu catchment will be examined
- Preparation of data and reports for
surface water and groundwater State of the Environment technical reports
continues
|
|
Resource Management
|
Consents
|
· NCC Thames Tyne stormwater consent
application process – 13 submissions received. Prehearing held 26
February. Parties’ conferencing on conditions. Looking at a second
prehearing.
· Twyford
Global consent applications. Raupare semi-confined global issued. Ngaruroro
– unconfined aquifer limited notified received 2 submissions.
Prehearing was being organised for March but application has been placed on
hold. An alternative application has been lodged which has removed the
provision for emergency water. Issued on 19th May.
· Pan
Pac application to extend their outfall from 440m to over 2,000 m off shore
limited notified and received 3 submissions. Two prehearing meetings were
held in March. Arising from these Pan Pac are undertaking tests of mussels
found on, and in the vicinity of the current pipeline and are looking at
commissioning a Cultural Impact Assessment. The reports are being prepared
and due in June. A further prehearing is anticipated in June.
· “Tranche 2” water.
Applications have been received from HBRIC, Bostocks, Te Awahohonu Forest
Trust (Gwavas Station), Ingleton Farms and R Jensen for Tukituki Tranche 2
water and are on hold.
· Replacement
and review of Ruataniwha groundwater consents is in process. 10 have
requested a review of annual volumes calculated. This has been completed and
annual volumes determined for each consent. Notices of review will be sent in
May and July.
· Ngaruroro
catchment consents that have Ngaruroro River minimum flow conditions are
expiring at the end of May. All current consent holders have lodged
applications to replace these. Staff will process these as a group.
Notification decision is pending.
· CHBDC,
Waipukurau and Waipawa wastewater treatment consents change of conditions and
review in process but awaiting detail on additions to treatment.
· NCC
application for coastal protection structure at Whakareri Ave remains on
hold.
· TAG
application for an oil exploration bore at Boar Hill remains on hold.
|
|
Strategic Development
|
Transport
|
- The Napier Port Access Business Case is
under preparation by NZTA – this investigation forms part of a
programme of works around the country which the Government has fast-tracked
through a special allocation of funding during 2014. The Regional
Transport Committee is taking a special interest in this due to emerging
congestion issues on the Expressway and predicted growth in freight movement
through the Port of Napier.
- Presentations to all councils on the
draft Regional Cycle Plan are now complete. Feedback has been positive and
there has been good public interest also, with a number of suggestions for
improvement. .
- Tender documents are under preparation
for the re-tendering of the Napier Hastings bus service during July. The new
contract commences in July 2016.
- The Hawke’s Bay Road Safety
Expo ran successfully again during May with all Year 11 students from
the region’s high schools attending one of the twice daily sessions
during the week of 11-15 May.
- The “Just Another Saturday
Night” road safety education programme has been selected as a finalist
for a national Police award. The Problem-Oriented Police Award - known as the POP
Award – recognizes excellence in the skills needed to support long term
sustainable crime prevention and reduction. Road Safe Hawke’s Bay
manager Linda Anderson and police personnel will travel to Auckland for the
award presentations in late May.
|
|
Strategic Development
|
Resource
Management Planning
|
- Comments on Draft
decision from Board of Inquiry for Tukituki Plan Change 6 closed on 15
May. Board’s final decision is expected end of May.
- In relation to last
points of Hawke's Bay Fish and Game’s appeal on Change 5 regarding
wetland provisions, a wetland expert is to undertake mapping extent of six
ephemeral wetlands in June/July.
- Work continues on PC6
Implementation Plan across Council groups.
- TANK Group meeting #16
scheduled for 30 June 2015. Further meetings are currently being scheduled to
fit work programme. ‘Drop-in’ workshop on identifying and
mapping values was held on 19 May at HBRC.
- Annual report on
HBRC’s progressive implementation of the NPS for Freshwater Management
will need to be prepared for consideration by the Regional Planning Committee
at its meeting on 15 July 2015.
- Annual report on the
Regional Planning Committee’s activity will need to be prepared for
consideration by the RPC at its meeting on 15 July 2015.
- Setup phases continue
for project funded by MfE’s Community Environment Fund ($80K) to
develop criteria and methodology for the identification of ‘outstanding
freshwater bodies’ in the context of the NPSFM2014.
- Regional Biodiversity
Strategy Steering Group has worked through public feedback received on the
Draft strategy and the document is being finalised for Council’s
consideration.
- Independent commissioner
appointed by HDC has approved applications for Whakatu arterial roading
designation.
- Hastings DC’s
district plan hearings continue. HDC’s decisions on all plan
topics and submission are anticipated late August.
- Napier CC
District Plan Change 10 hearing held 23 March. NCC’s decisions
are pending.
- All parties involved in HBRC’s appeal
against Hastings DC’s decision to grant consent for 15 lot subdivision
at Whirinaki have agreed to participate in Environment Court-assisted
mediation. No date for mediation has been scheduled yet.
|
|
Strategic Development
|
Economic
Development
|
Business Hub
– Open Day on 22 May and continued promotion and support of the Hub.
REDS –
Governance Group has been established and convened. Interview process
underway. Innovation Café to be held on Friday 19 June.
Maori
Economic Development – Finalise engagement of facilitator to conduct
interviews with Maori organisations in a manner aligned with the REDS
process. This data will feed into REDS as well as being the subject of a
summary workshop with those organisations, with a view to identifying the
preferred pathway (and resourcing requirements) to establish a regional Maori
Economic Development Strategy.
Wairoa
Agribusiness – Evaluation of Wairoa Horizon Trust’s request to
fund a regional business development project.
Infant
Formula (Non-bovine Dairy) – Symposium to be held in Napier on 2 July.
BHB leading the management of this initiative.
RWSS –
continue supporting RWSS workstreams where appropriate.
|
Decision Making Process
2. Council is required to make a decision in accordance with Part 6
Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have assessed the
requirements contained within this section of the Act in relation to this item
and have concluded that as this report is for information only and no decision
is required in terms of the Local Government Act’s provisions, the
decision making procedures set out in the Act do not apply.
|
Recommendation
1. That Council receives the Monthly Work
Plan Looking Forward Through June 2015 report.
|
|
Mike Adye
Group Manager
Asset Management
|
Helen Codlin
Group Manager
Strategic Development
|
|
Paul Drury
Group Manager
Corporate Services
|
Ian Macdonald
Group Manager/Controller Hawke's Bay
Civil Defence Emergency Management
|
|
Iain Maxwell
Group Manager
Resource Management
|
Liz Lambert
Chief Executive
|
Attachment/s
There are no
attachments for this report.
HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 27 May 2015
Subject: Minor Items not on the
Agenda
Reason
for Report
This document has been
prepared to assist Councillors note the Minor Items Not on the Agenda to be
discussed as determined earlier in Agenda Item 6.
|
Item
|
Topic
|
Councillor
/ Staff
|
|
1.
|
|
|
|
2.
|
|
|
|
3.
|
|
|
|
4.
|
|
|
|
5.
|
|
|
HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 May 2015
SUBJECT: Confirmation of Public Excluded
Minutes of the Regional Council Meeting held 29 April 2015
That the Council exclude the public
from this section of the meeting being Agenda Item 16 Confirmation of Public Excluded Minutes of the
Regional Council meeting held 29 April 2015 with the general subject of the
item to be considered while the public is excluded; the reasons for passing the
resolution and the specific grounds under Section 48 (1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution being as follows:
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GENERAL SUBJECT OF THE ITEM TO BE
CONSIDERED
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REASON FOR PASSING THIS RESOLUTION
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GROUNDS UNDER SECTION 48(1)
FOR THE PASSING OF THE RESOLUTION
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159 Dalton Street Building Remediation
Settlement
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7(2)(c)(ii) That the public
conduct of this agenda item would be likely to result in the disclosure of
information where the withholding of that information is necessary to
protect information which is subject to an obligation of confidence or
which any person has been or could be compelled to provide and would be
likely otherwise to damage the public interest
7(2)(g) That the public
conduct of this agenda item would be likely to result in the disclosure of
information where the withholding of the information is necessary to
maintain legal professional privilege
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The Council is specified, in
the First Schedule to this Act, as a body to which the Act applies.
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Liz Lambert
Chief Executive
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