Minutes of Corporate and Strategic Committee

1. Welcome/Apologies/Notices

The Chairman welcomed everyone to the meeting.

Councillor Belford gave notice of his resignation from the Maori Committee.

C&S14/15 Resolution

That the apology for absence from Cr Rex Graham be received.

Wilson/Scott

CARRIED

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

3. Confirmation of Minutes of the Corporate and Strategic Committee Meeting Held on 18 February 2015

C&S15/15

Resolution

Minutes of the Corporate and Strategic Committee meeting held on Wednesday, 18 February 2015, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and accurate record.

Scott/Pipe

CARRIED

4. Matters Arising from Minutes of the Corporate and Strategic Committee Held on 18 February 2015

In relation to item 6, Mrs Lambert advised that HBRC has continued discussions with Kiwirail in relation to possible lease terms, and that no action has yet occurred to progress talks with HBRIC Ltd or Napier Port.

There were no further matters arising from the minutes.

Follow-ups from Previous Corporate and Strategic Committee Meetings

The paper was taken as read, with the additional advice that a Forestry Investments paper will be provided at the June Corporate and Strategic Committee meeting.

C&S16/15

Resolution

1. That the Committee receives the report “Follow-ups from Previous Corporate and Strategic Committee Meetings”.

Scott/Pipe

CARRIED

Call for Any Minor Items Not on the Agenda

C&S17/15

Resolutions

That the Corporate and Strategic Committee accepts the following minor items not on the agenda, for discussion as Item 11:

1. Cr Belford – electronic voting

2. Cr Wilson – long term plan document

3. Cr Dick – Finance Audit and Risk sub-committee meeting (Cr Wilson to speak to)

Hewitt/Dick

CARRIED

Dr Roger Maaka arrived at 9.15am

HBRIC Ltd Draft Statement of Intent 2015-16

Mrs Lambert provided councillors with a clean copy of the Statement of Intent, and sought Councillors’ feedback and comments. There were comments and feedback in relation to:

· Objectives (s3) – last paragraph – it was suggested that the word ‘accept’ be replaced by ‘recommends’

· Nature and scope of activities (s4) – eighth bullet point – suggested the ‘policy’ should be included for clarity rather than referencing a separate document; also reinstate the word ‘ethically’ as the first word in that statement.

· Also Aquisition/Divestment (s10) policy – as above, suggest Council policy be included rather than referring to separate document.

· Board Composition and Fees – second paragraph – should reflect the latest Council resolution in that regard.

· Performance Targets and Measures – Parent and Group targets – where is the 6% return for RWSS reflected and whether a breakdown of returns is available.

There was discussion around HBRIC preparing a two year strategic plan.

C&S18/15

Resolutions

1. That the Corporate and Strategic Committee receives the HBRIC Ltd Draft Statement of Intent.

The Corporate and Strategic Committee recommends that Council:

2. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

3. Undertakes to provide any comments on the Draft SoI to HBRIC Ltd by 1 May 2015 (LGA Sch8 cl3) to enable delivery of the completed Statement of Intent to Council on or before 30 June 2015.

Scott/Wilson

CARRIED

HBLASS Draft Statement of Intent 2015-16

Mrs Lambert provided an overview of the Statement of Intent and the initiatives being investigated and pursued through that group. There were comments and feedback in relation to:

· Provide financial performance targets in terms of cost savings to be achieved

· There could be benefits other than cost savings and these should be explored.

C&S19/15

Resolutions

1. That the Corporate and Strategic Committee receives the draft Statement of Intent of HB LASS for 2015-16.

The Corporate and Strategic Committee recommends that Council:

3. Undertakes to provide any comments on the Draft SOI to HB LASS Ltd by 1 May to enable delivery of the completed Statement of Intent to Council on or before 30 June 2015.

Dick/Pipe

CARRIED

The meeting adjourned at 1035am and reconvened at 1055am

Hawke’s Bay Sports Facilities Plan

Mrs Lambert introduced the item, providing an overview of the plan and the rationale for having a ‘regional’ overview. There were suggestions that ‘recreational’ facilities such as cycle trails should be included in the inventory.

The discussion and debate traversed the importance of having a ‘regional approach’ to sports facilities, and support for the Regional Council to sign the MoU to support the TAs in the delivery of sports facilities.

C&S20/15

Resolutions

1. That the Corporate and Strategic Committee receives the report entitled “Hawke’s Bay Regional Sport Facilities Plan” dated February 2015.

2. The Corporate and Strategic Committee recommends that Council:

2.1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2.2. Adopts the Hawke’s Bay Regional Sport Facilities Plan.

2.3. Authorises the signing of the Memorandum of Understanding for the implementation of the Hawke’s Bay Sports Facilities Plan, on behalf of Council.

Belford/Pipe

CARRIED

10.

April 2015 Public Transport Update

Mrs Anne Redgrave provided the update, highlighting key points from the report and advising that trends appear to show an overall drop of 40,000 passenger trips during this financial year.

C&S21/15

Resolution

1. That the Corporate and Strategic Committee receives the April 2015 Public Transport Update report.

Dick/Belford

CARRIED

11.

Minor Items Not on the Agenda

Item	Topic	Councillor / Staff
1.	Electronic Voting Supports HBRC putting itself forward for the ‘online voting’ trial highlighted in a recent LGNZ newsletter	Cr Belford
2.	Long Term Plan Document Has received positive feedback on the Consultation Document	Cr Wilson
3.	LGNZ Audit and Risk Workshop Workshop held yesterday in Wellington in place of first Finance, Audit & Risk Sub-committee meeting. Sub-committee members attended and found it worthwhile.	Cr Wilson

Closure:

There being no further business the Chairman declared the meeting closed at 12.00pm on Wednesday, 22 April 2015.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................