Agenda of Regional Transport Committee

Meeting of the Regional Transport Committee

Date: Friday 13 February 2015

Time: 10.15 am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

Agenda

Item Subject Page

1. Welcome/Notices/Apologies

2. Conflict of Interest Declarations

3. Short Term Replacements for the Regional Transport Committee 3

4. Confirmation of Minutes of the Regional Transport Committee held on 14 November 2014

5. Matters Arising from Minutes of the Regional Transport Committee held on 14 November 2014

Decision Items

6. Schedule of Verbal Submitters 5

7. Draft Regional Land Transport Plan 2015-25 Submissions 7

8. Draft Regional Public Transport Plan Submissions 33

HAWKE’S BAY REGIONAL COUNCIL

Regional Transport Committee

Friday 13 February 2015

SUBJECT: Short Term Replacements for the Regional Transport Committee

Introduction

1. Council has made allowance in the terms of reference of the Committee for short term replacements to be appointed to the Committee where the usual member/s cannot attend.

Committee Membership

Councillor Alan Dick	Member and Chairman	HBRC
Councillor Rick Barker	Member and Deputy Chairman	HBRC
Councillor Mark Herbert / Alternate Mayor Bill Dalton	Member	NCC
Councillor Terry Kingston / Alternate Cr Terry Story	Member	CHBDC
Mayor Craig Little / Alternate Jamie Cox	Member	WDC
Councillor Tania Kerr / Alternate Councillor John Roil	Member	HDC
Raewyn Bleakley/ Alternate Lyndon Hammond	Member	NZTA
Brian Gregory	Advisor: Cultural Interests	HBRC Maori Committee
David Murray	Advisor: Private motorists	Automobile Association
Inspector Matt Broderick	Advisor: NZ Police	NZ Police
Chris Bain	Advisor: Port and Coastal Shipping	Port of Napier Limited
John Emmerson	Advisor: Road Transport industry	Emmerson Transport
Kim Santer	Advisor: Rail	KiwiRail
Technical Advisory Group (TAG)
Anne Redgrave	Transport Manager	HBRC
Megan Welsby	Sustainable Transport Officer	HBRC
Jon Schwass	Road Asset Manager	NCC
Shawn McKinley	Roading Manager	CHBDC
Jamie Cox / Aram Goes	Engineering Manager/Asset Manager - Roading	WDC
Mark Clews	Strategic Planning Manager	HDC
Jag Pannu	Transportation Manager	HDC
Colin Goble	Senior Engineer	NZTA
Simon Barnett	Projects Team Manager	NZTA
Oliver Postings	Journey Manager	NZTA

Recommendation

1. That __________________________ be appointed as member/s of the Regional Transport Committee of the Hawke’s Bay Regional Council for the meeting of Friday, 13 February 2015 as short term replacement(s) on the Committee for _______________________.

Anne Redgrave

Transport Manager

HAWKE’S BAY REGIONAL COUNCIL

Regional Transport Committee

Friday 13 February 2015

Subject: Schedule of Verbal Submitters

DRAFT RLTP AND RPTP HEARING SCHEDULE Friday 13 February 2015
TIME	SUBMISSION #	NAME	ORGANISATION
10:15am	RLTP 4/RPTP 5	Ronald Wilkins
10:45am	RLTP 6	Robin & Margaret Gwynn
11:00am	RLTP 8	John Wuts
11:15am	RLTP 10	Les Hewett	Napier Heavy Traffic Forum
11:30am	RLTP 12	Terry Story	CHB DC Councillor
11:45am	RLTP 14	Rex McIntyre	Napier-Gisborne Roading Infrastructure
12:00pm	RLTP 17	Isabel Morgan	Ahuriri Estuary Protection Society
12:15pm	RLTP 22	Dianne Vesty	HB Fruitgrowers Assn Inc
12.30pm	LUNCH
1:00pm	RLTP 23	Coralee Matena	Federated Farmers
1.15pm	RPTP 19	Russell Turnbull	Go Bus Transport
1:30pm	RLTP 32	Chris Bain	Port of Napier Ltd
1:45pm	RLTP 25	Cynthia Bowers	Deputy Mayor, HDC
2:00pm	RLTP 26/RPTP21	Carina Duke	Blind Foundation
2:30pm	RPTP 24	Brian Rickard
2:45pm	RLTP 29/RPTP 25	June Graham	Grey Power Napier & Districts
3:15pm	AFTERNOON TEA
3:30pm	RLTP 30/RPTP 26	Barrie Crabbe
3:45pm
4:00pm	RPTP 10	Jock Mackintosh	HB Regional Sports Park
4:15pm	RPTP 15	Vivienne Dahm	Viv's Companion Driver Service

Anne Redgrave

Transport Manager

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Regional Transport Committee

Friday 13 February 2015

Subject: Draft Regional Land Transport Plan 2015-25 Submissions

Reason for Report

1. This report is to:

1.1. introduce submissions received on the draft Regional Land Transport Plan 2015-25

1.2. outline the process for the hearing of submissions

1.3. make recommendations on the submissions and any consequential changes to the draft RLTP.

2. Full copies of the submissions are under separate cover as Attachment 1, and summaries and officers’ responses are Attachment 2.

Financial and Resource Implications

3. None as a result of this report.

Background

4. The Land Transport Management Act 2003 (LTMA) was amended in 2013 and now requires regional councils to prepare and approve an RLTP every six years. This plan replaces the Regional Land Transport Strategy and the Regional Land Transport Programme and sets the strategic direction for land transport for the region for at least ten years, as well as forming the region’s funding application to the New Zealand Transport Agency (NZTA) for six years.

5. The full requirements for and content of the Plan are contained in Sections 14 and 16 of the LTMA. The Plan must be consistent with the Government Policy Statement on Land Transport 2015/16-2024/25 (GPS 2015), which was released in December 2014. The final Plan must be adopted by the Regional Council no later than 30 April 2015.

Consultation

6. The draft Plan was released for public consultation on Monday 9 December 2014. Over 200 letters were sent to stakeholder organisations and individuals, advising them of the draft Plan’s availability. Copies were made available at all public libraries in the region, at council offices and on the Hawke’s Bay Regional Council website. Public notices were placed in all regional newspapers and radio advertising took place during January. Public consultation closed on Friday 23 January at 5 pm.

7. Thirty-two submissions were received and fourteen submitters have confirmed that they wish to be heard in support of their submission. Acknowledgement letters or emails were sent to all submitters and they have received a copy of the staff response to their submission. A copy of the final document will be sent to all submitters when it is available.

8. Each of the submissions received has been summarised in the attached “Summary of Submissions Received” report (Attachment 2), with responses and recommendations provided for each matter raised. The Transport Advisory Group (TAG) has been involved in preparing these recommendations.

Hearing of Submissions

9. A timetable for hearing of submissions is also provided as part of this agenda. Each submitter who wishes to be heard has been allocated a ten minute speaking time, followed by five minutes to answer any questions the Committee may have. The Committee will hear all the verbal submissions and then deliberate on all the submissions received, taking into consideration the TAG responses.

Next Steps

10. A revised RLTP, with any changes made in accordance with submissions, will be considered by the RTC at a special meeting on Friday 6 March. If endorsed, the plan will be submitted to the Regional Council for approval on 25 March 2015.

11. The final approved RLTP will be forwarded to NZTA (via online submission into NZTA’s funding management system Transport Investment Online) by 30 April, where it will be nationally moderated for inclusion in the National Land Transport Programme, which will be released by 30 June 2015.

Decision Making Process

12. Council is required to make a decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained in Part 6 Sub Part 1 of the Act in relation to this item and have concluded the following:

12.1. The decision does not significantly alter the service provision or affect a strategic asset.

12.2. The use of the special consultative procedure is not prescribed by legislation.

12.3. The decision does not fall within the definition of Council’s policy on significance.

12.4. The persons affected by this decision are all users of the region’s transport systems.

12.5. Options that have been considered include no changes to the draft RLTP.

12.6. The decision is not inconsistent with an existing policy or plan.

12.7. Given the nature and significance of the issue to be considered and decided, and also the persons likely to be affected by, or have an interest in the decisions made, Council can exercise its discretion and make a decision without consulting directly with the community or others having an interest in the decision.

Recommendations

That the Regional Transport Committee:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2. Receives, and acknowledges with thanks, the verbal and written submissions forwarded in response to the draft Regional Land Transport Plan 2015-25.

3. After hearing verbal submissions, considers and adopts the recommendations contained within the attached ‘Summary of Submissions and Recommendations’ report, subject to amendments agreed to by the Committee.

4. Agrees to consequential amendments to the draft Regional Land Transport Plan.

5. Notes that a revised Regional Land Transport Plan, incorporating changes required from this submission process, will be presented to the 6 March 2015 meeting of the Regional Transport Committee for endorsement, and will be referred to the Hawke’s Bay Regional Council on 26 March 2015 for adoption.

Anne Redgrave

Transport Manager

Attachment/s

1	Draft Regional Land Transport Plan Submissions		Under Separate Cover
2	RLTP Summary of Submissions and Officers' Responses

HAWKE’S BAY REGIONAL COUNCIL

Regional Transport Committee

Friday 13 February 2015

Subject: Draft Regional Public Transport Plan Submissions

Reason for Report

1. This report is to

1.1. introduce submissions received on the draft Regional Public Transport Plan (RPTP)

1.2. outline the process for the hearing of submissions

1.3. make recommendations on the submissions and any consequential changes to the draft RPTP.

Financial and Resource Implications

2. None as a result of these decisions.

Background

3. The Land Transport Management Act 2003 (LTMA) requires each regional council that intends to subsidise public transport to prepare a Regional Public Transport Plan which must be reviewed at least every three years. Recent changes to legislation have altered the requirements for these plans; these changes were described in an item at the August RTC meeting.

4. The purpose of the RPTP is set out in the LTMA and is to provide

4.1. A means for encouraging councils and operators to work together in developing public transport services and infrastructure; and

4.2. An instrument for engaging with the public in the region on the design and operation of the public transport network; and

4.3. A statement of –

4.3.1. The public transport services that are integral to the public transport network; and

4.3.2. The policies and procedures that apply to those services; and

4.3.3. The information and infrastructure that support those services

5. The RPTP must be adopted by the Regional Council by 30 June 2015 at the latest. No re-tendering of bus services is permitted until the Plan is finalised.

Consultation Process

7. Twenty-seven submissions were received and are under separate cover as Attachment 1. Eight submitters have confirmed that they wish to be heard in support of their submission. Acknowledgement letters or emails were sent to all submitters and they have received a copy of the staff response to their submission. A copy of the final document will be sent to all submitters when it is available.

8. Each of the submissions received has been summarised (Attachment 2), with responses and recommendations provided for each matter raised.

Hearing of Submissions

Decision Making Process

10. Council is required to make a decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained in Part 6 Sub Part 1 of the Act in relation to this item and have concluded the following:

10.1. The decision does not significantly alter the service provision or affect a strategic asset.

10.2. The use of the special consultative procedure is not prescribed by legislation.

10.3. The decision does not fall within the definition of Council’s policy on significance.

10.4. The persons affected by this decision are all those with an interest in public transport in the region

10.5. No other options have been considered as Council is required by the Land Transport Management Act 2003, to adopt a Regional Public Transport Plan by 30 June 2015.

10.6. The decision is not inconsistent with an existing policy or plan.

10.7. Given the nature and significance of the issue to be considered and decided, and also the persons likely to be affected by, or have an interest in the decisions made, Council can exercise its discretion and make a decision without consulting directly with the community or others having an interest in the decision.

Recommendations

That the Regional Transport Committee:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1) (a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2. Receives, and acknowledges with thanks, the verbal and written submissions forwarded in response to the draft Regional Public Transport Plan 2015-25;

3. After hearing verbal submissions, considers and adopts the recommendations contained within the attached ‘Summary of Submissions and Officers’ Recommendations’ report, subject to amendments agreed to by the Committee;

4. Agrees to consequential amendments to the draft Regional Public Transport Plan

5. Notes that a revised Regional Public Transport Plan, incorporating changes required from this submission process, will be presented to the 6 March 2015 meeting of the Regional Transport Committee for endorsement, and will be referred to the Hawke’s Bay Regional Council on 26 March 2015 for adoption.

Anne Redgrave

Transport Manager

Attachment/s

1	Draft Regional Public Transport Plan Submissions		Under Separate Cover
2	RPTP Summary of Submissions and Officers' Recommendations