Meeting of the Hawke's Bay Regional Council

 

 

Date:                 Wednesday 31 July 2013

Time:                9.00 am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

 

Agenda

 

Item       Subject                                                                                                                  Page

 

1.         Welcome/Prayer/Apologies/Notices 

2.         Conflict of Interest Declarations  

3.         Confirmation of Minutes of the Regional Council Meeting held on 26 June 2013

4.         Matters Arising from Minutes of the  Regional Council Meeting held on 26 June 2013

5.         Call for General Business Items

6.         Action Items from Previous Regional Council Meetings

Decision Items

7.         Affixing of Common Seal

Information or Performance Monitoring

8.         Monthy Work Plan Looking Forward Through August 2013

9.         Regional Council Survey Results

10.       Hawke's Bay Tourism Report for the Year Ending 30 June 2013 (9.30am)

11.       LGOIMA Requests Received by Council Staff

12.       Peter Winder presentation:  Potential Costs and Savings of Local Government Reform in Hawke’s Bay Report (11am)

13.       Ruataniwha Water Storage Scheme and HBRIC Ltd Update

14.       Chairman's Monthly Report (to be tabled)

15.       General Business

Decision Items (Public Excluded)

16.       HBRIC Ltd Directors' Conflict of Interest Issues

Councillor only workshop to follow at conclusion of the meeting

 


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 31 July 2013

SUBJECT: Action Items from Previous Regional Council Meetings

 

Reason for Report

1.      Attachment 1 lists items raised at previous meetings that require actions or follow-ups. All action items indicate who is responsible for each action, when it is expected to be completed and a brief status comment. Once the items have been completed and reported to Council they will be removed from the list.

 

Decision Making Process

2.      Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that as this report is for information only and no decision is required in terms of the Local Government Act’s provisions, the decision making procedures set out in the Act do not apply.

 

Recommendation

1.      That Council receives the report “Action Items from Previous Meetings”.

 

 

 

 

Liz Lambert

Interim Chief Executive

 

 

Attachment/s

1View

Actions from Previous Regional Council Meetings

 

 

  


Actions from Previous Regional Council Meetings

Attachment 1

 

Actions from Regional Council Meetings

 

Meeting Held 26 June 2013

 

 

Agenda Item

Action

To Respond

Due Date

Status Comment

5

Action Items

Details of species of plantings at Waihapua & whether they are commercially viable

CL

July 2013

Information emailed 11/7/13

5

Action Items & previous 24/4/13 RC meeting

Report on Open Spaces – including how much money is available; ongoing maintenance and enhancement of existing areas costs & where they’re funded from; options to consider for further/future investment and assessment of those options against the Assessment Criteria to provide priorities for funding from the remainder of the budget

MA

 

Paper for consideration at 14/8/13 Environment & Services Committee  meeting

5

Action Items

Regular update on LGOIMA requests received

EL/LH

July 2013

Initial report prepared for 31 July Regional Council meeting

11

Heat Smart review

Update on health benefit statistics expected to be achieved by meeting NES for Air Quality

MH/KK

 

Email sent to Councillors 25/7/13. Once updated Health and Air Pollution in New Zealand Study completed (late 2014), a paper will be brought to Council for consideration.

12

Significant Initiatives Update

Water Metering – future reports to include % done against total required as a measure to enable measurement of ‘progress’

KF/GH

Sept13

Next Significant Initiatives paper will be provided to Council at the 25 September meeting

13

Annual Plan 2012-13 Update on financials for 11 months to 31/5/13

Current amount of rates outstanding on Maori land in multiple party ownership

PD

July 2013

Email sent 3/7/13

Update on Rates and Rates Issues to August Council meeting

 


Meeting Held 29 May 2013

 

 

Agenda Item

Action

Person Responsible

Due Date

Status Comment

13

Guppy Road Reserve Land Transfer

Screening ‘landscaping’ of the more unsightly parts of the Ops Group site from the motorway to be carried out on site

MA/GH

July 2013

 

 

 


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 31 July 2013

SUBJECT: Affixing of Common Seal

 

Reason for Report

1.       The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

 

 

 

Seal No.

Date

1.1

Leasehold Land Sales

1.1.1     Lot 15

          DP 3976

          CT  54/88

-     Transfer

 

1.1.2     Lot 10

          DP 10513

          CT  E2/369

-     Transfer

                     

1.1.3     Lot 164

          DP 6598

          CT  C2/363

-     Agreement for Sale and Purchase

-     Transfer

 

1.1.4     Lot 7

          DP 14665

          CT  H2/147

-     Agreement for Sale and Purchase

     

1.1.5     Lots 31 & 33

          DP 921

          CT  B3/1152

-     Agreement for Sale and Purchase

-     Transfer

     

1.1.6     Lot 247

          DP 10728

          CT  C2/1022

-     Agreement for Sale and Purchase

-     Transfer

 

 

 

 

 

3701

 

 

 

 

3702

 

 

 

 

3703

3704

 

 

 

 

3705

 

 

 

 

3706

3707

 

 

 

 

3709

3710

 

 

 

 

20 June 2013

 

 

 

 

28 June 2013

 

 

 

 

2 July 2013

2 July 2013

 

 

 

 

3 July 2013

 

 

 

 

5 July 2013

5 July 2013

 

 

 

 

16 July 2013

16 July 2013

1.2                                                                                   N

CREATION OF NEW LEASE

Lot 1 DP 464306

CT 616416

(subdivided property)

 

 

 

3708

 

 

8 July 2013

 

Decision Making Process

2.       Council is required to make every decision in accordance with the provisions of Sections 77, 78, 80, 81 and 82 of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within these sections of the Act in relation to this item and have concluded the following:

2.1   Sections 97 and 88 of the Act do not apply;

2.2   Council can exercise its discretion under Section 79(1)(a) and 82(3) of the Act and make a decision on this issue without conferring directly with the community or others due to the nature and significance of the issue to be considered and decided;

2.3   That the decision to apply the Common Seal reflects previous policy or other decisions of Council which (where applicable) will have been subject to the Act’s required decision making process.

 

Recommendations

That Council:

1.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2.      Confirms the action to affix the Common Seal.

 

 

 

Diane Wisely

Executive Assistant

 Liz Lambert

 

Liz Lambert

Interim Chief Executive

 

Attachment/s

There are no attachments for this report.  


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 31 July 2013

SUBJECT: Monthy Work Plan Looking Forward Through August 2013

 

Reason for Report

1.      The table below is provided for Councillors’ information, to provide them with an indication of issues and activities coming up over the next month in each area of Council.

Group

Area of Activity

Activity Status Update

Asset Management & Biosecurity

Land Management

 

 

 

Upper Makara Scheme

 

 

Whirinaki

 

 

 

Tutaekuri Ecological Management and Enhancement Plan

Tukituki Plan Change - detailed discussions with the wider stakeholder group underway. Internal HBRC project team “Tukituki implementation committee” meetings underway.

Design and investigation work to be completed. Tender documents and consent documents to be processed and tender for dam repair let prior to summer.

Flood risk study for Whirinaki started to examine 500 year flood risk and inundation including climate change effects.

 

All background information collected, final report to be completed and published. 

Corporate Services

 

-     Special Council Meeting to be held on 13 August 2013 re Napier leasehold cash flows.

-     End of financial year, 30 June 2013 report on actual results against budget and the draft Annual Report - August Council meeting.

-     Rates to be set for 2013/14 – August Council meeting.

-     Report on Wellington leasehold properties – September 2013.

External Relations

 

-     Information evening for Council candidates 29 July 2013

-     July edition of “Our Place” about to be distributed

-     I.C.E to attend Iwi Chairs Forum at Ngaruawahia to discuss freshwater reform 8 August

Strategic Development

Resource Management Planning

RPS Change 5 – paper to be considered by Regional Planning Committee on the four appeals received

Tukituki Plan Change 6 – submissions to the Tukituki Catchment Proposal close on 2 August 2013

TANK meeting scheduled for 13 August 2013

Water Initiatives

RWSS

Ngaruroro

 

HB Trails

Updates available through monthly reports from HBRIC Ltd to HBRC

The on-farm economic analysis section of work has been deferred until the confirmation of IAF funding is received.

All sections of the Trails have been constructed and directional signage installed. Outstanding items are: handrails on Black Bridge (to be retendered by HDC this time); interpretation signage north of airport; and road marking & signage on Mad Mile (Waimarama Rd) – HDC currently revisiting safety issues.

 

Decision Making Process

2.      Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that as this report is for information only and no decision is required in terms of the Local Government Act’s provisions, the decision making procedures set out in the Act do not apply.

 

Recommendation

1.      That Council receives the Monthly Work Plan Looking Forward Through July 2013 report.

 

 

 

 

Mike Adye

Group Manager

Asset Management

 

 

Helen Codlin

Group Manager

Strategic Development

 

Paul Drury

Group Manager

Corporate Services

 

Graeme Hansen

Group Manager

Water Initiatives

 

 

Liz Lambert

Interim Chief Executive

 

 

Attachment/s

There are no attachments for this report.


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 31 July 2013

SUBJECT: Regional Council Survey Results

 

Reason for Report

1.      The objectives of the HBRC Survey were to:  (a) conduct a statistically robust survey to measure Hawke’s Bay residents’ awareness and satisfaction with HBRC in regard to its role; (b) ascertain residents’ attitudes to the environment; (c) supply a quantitative report that can be drawn from to assist managers with their planning and reports; and (d) establish a benchmark for future surveys.

Background

2.      HBRC is the regional governing authority for Hawke’s Bay.  The public’s perception of HBRC is influenced by direct and indirect engagement with HBRC, through the various roles we undertake within the region, and through media reporting, meetings, newsletters, articles, conversations and events. 

3.      A telephone survey was identified as the most cost-effective means of understanding the community’s perception of HBRC and our role in the region.

4.      700 residents aged 18 years and above across the HBRC regional area were interviewed via a CATI (Computer Assisted Telephone Interviewing) administered telephone poll over a six week period from April 2013.

5.      Residents were weighted by area across HBRC’s four districts. The selected sample size gives a 95% confidence level +/- 3-3.6%.  Table 1 indicates the survey spread.

Table 1: HBRC Sampling Methodology

 

Urban

Rural

Total

Urban

Rural

Urban

Rural

Urban

Rural

Total

 

Count

Count

Count

Area %

Area %

Region%

Region%

Sample

Sample

Sample

Napier

23731

2669

26400

90%

10%

32%

4%

225

25

250

Hastings

15885

16662

32547

49%

51%

21%

23%

150

158

308

CHB

4077

3828

7905

52%

48%

6%

5%

39

36

75

Wairoa

3792

3308

7100

53%

47%

5%

4%

36

31

67

Total

47485

26467

73952

64%

36%

64%

36%

449

251

700

6.      57% of respondents were female, 43% male with 8% aged 18-39, 55% 40-64 and 37% 65+. Of the 700 survey participants, 89% indicated they were ratepayers.

7.      The survey was divided into eight sections:

7.1.      Awareness of HBRC and the environment; importance and satisfaction with HBRC services

7.2.      HeatSmart

7.3.      Recreational water use

7.4.      Civil defence emergency preparedness

7.5.      Dealing with HBRC

7.6.      HBRC communications, and

7.7.      Final thoughts – a wish list of spending areas.

Results

8.      Awareness – when asked, unprompted, which main organisation respondents think of in regard to the environment in Hawke’s Bay, 51.3% stated HBRC. 92.9% of respondents are aware they pay HBRC rates. The most frequently cited main role/s of HBRC was Water Management (41.4%), followed by Environmental Management (19.3%).

8.1.      Water was the most commonly mentioned environmental issue in Hawke’s Bay. 95.3% stated they care somewhat or a lot about the environment, 28.1% stated that they do enough to protect the environment

9.      Importance and satisfaction – all HBRC services were rated as somewhat to very important and residents were somewhat to very satisfied with all services. When respondents were asked how important the listed services were an average of 98.7% of all respondents were able to provide a rating.

10.    HeatSmart – 44.0% of all respondents use clean heat for home heating, compared to 56.0% who use a wood burner/ open fire. Most heat their homes using a wood burner (52.4%) or heat pump (34.3%).

10.1.    Of respondents who use a wood burner or open fire to heat their home only 28.1% have replaced it in the past five years, of these nearly 90% replaced it with another wood burner.

10.2.    Of respondents who stated they have not replaced it in the past five years only 36.9% have considered replacing it with a new compliant fire and 63.1% have not. Of those considering replacing with a new compliant fire, 39.4% are not sure when they will replace it. A further 26.0% thought they will replace it next year 2014, and 18.3% thought they will replace it this year (2013).

11.    Recreational water use

11.1.    Westshore Beach, Pandora pond, Waimarama beach and the Tutaekuri River were the most commonly mentioned open water sources regularly used by Napier residents.

11.2.    Waimarama and Ocean Beaches, then the Tukituki river at Blackbridge were the most commonly mentioned open water sources regularly used by Hastings residents.

11.3.    Mahia Beach and Wairoa River were the most commonly mentioned open water sources regularly used by Wairoa residents.

11.4.    Pourerere Beach, Porangahau and Kairakau beaches, then the Tukituki River at SH2 were the most commonly mentioned open water sources regularly used by CHB residents.

12.    Civil Defence Emergency preparedness – across all respondents high provision levels were recorded with 95.3% of respondents stating they have enough food stored including in their freezer for three days, 89.3% of respondents had some way of cooking without electricity and 68.6% stated they had enough water stored.

12.1.    43.7% had not completed a household emergency plan and checklist, with 56.3% of respondents having either partially or totally completed an emergency plan and checklist. The most recalled threat or disaster by respondents was earthquake followed by flooding/heavy rainfall then local tsunami.

13.    Dealing with HBRC – 72.7% of all respondents have had no dealings with the HBRC in the last 12 months followed by 1-3 dealings at 20.1%. Of those that have, reasons for contact or dealings varied significantly, 77.1% were somewhat to very satisfied with the way it was dealt with; 22.9% were either somewhat to totally dissatisfied.

14.    HBRC Communications – across all respondents, if wanting to know more about an HBRC related matter, the majority would phone (51.3%), followed by visit the HBRC website (27.7%). Respondents were least likely to source information from the radio (0.4%), use post/mail (0.9%), newspaper advertisements (1.3%), and word of mouth (2.1%) to find out about an HBRC related issue.

14.1.    The most commonly stated effective way for the HBRC to communicate information to them was via post/mail (29.5%) followed by the phone (21.9%). Newspaper articles were stated by 15.2% followed closely by email at 13.6% as being an effective way for HBRC to communicate information to them.

14.2.    61.6% of all respondents recalled receiving “Our Place” delivered to their home, 74.9% stated the content was of some or of great interest to them.

15.    Final thoughts – 38.1% stated they receive acceptable value from their HBRC rates, 23.7% stating good value and 5.6% stating very good value. Respondents who stated poor or very poor value totalled 16.7% of all responses.

15.1.    Across all respondents, when asked if they could afford to pay more HBRC rates and had a wish list, 29.3% stated no-response/don’t know, with 22.7% stating water issues, followed by roading/ transport (7.3%) and parks/ reserves/ planting/ habitat (6.4%).

Conclusion

16.    Staff are pleased with the public perception of HBRC and the value of its work from an initial analysis of the survey findings.

17.    The survey results are used internally and available publicly as a means to improve HBRC’s activity and project planning.

18.    Following the release of this survey, staff will workshop these results with the HBRC Executive and Leadership teams to identify key actions or modifications that can be taken.

Decision Making Process

19.    Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act).  Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that, as this report is for information only and no decision is to be made, the decision making provisions of the Local Government Act 2002 do not apply.

 

 

Recommendation

1.      That Council receives the Regional Council Survey Results report.

 

 

 

Drew Broadley

Community Engagement and Communications Manager

 

 

Liz Lambert

Interim Chief Executive

 

Attachment/s

There are no attachments for this report.


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 31 July 2013

SUBJECT: Hawke's Bay Tourism Report for the Year Ending 30 June 2013

 

Reason for Report

1.      The purpose of this paper is to provide Council with Hawke’s Bay Tourism Limited (HBTL) results for the 2012-13 financial year.

Background

2.      At its meeting on 25 May 2011 Council resolved to approve the funding agreement between the Hawke’s Bay Regional Council and HBTL. Section 11 of this funding agreement provided for a quarterly and annual report to be presented to Council to enable Council to monitor the outputs/outcomes being achieved and the financial progress against budget given the commitment by Council to fund HBTL, through a payment of $850,000 each year for three years commencing 2011/12.

3.      A report from HBTL setting out achievements, progress towards the key performance indicators as set out in the funding agreement, together with the Company’s financials, are attached to this paper.

Decision Making Process

4.      Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act).  Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that, as this report is for information only and no decision is to be made, the decision making provisions of the Local Government Act 2002 do not apply.

 

Recommendation

1.      That the Regional Council receives the “Hawke’s Bay Tourism Report for the year ending 30 June 2013”.

 

 

 

Liz Lambert

Interim Chief Executive

 

 

Attachment/s

1View

HB Tourism 2012-13 4th Quarter Report

 

 

2View

HB Tourism 2012-13 End of Year Financial Results

 

 

  


HB Tourism 2012-13 4th Quarter Report

Attachment 1

 

logo

 

 

Hawke’s Bay Tourism Ltd – 4th Quarter Report April – June 2103

Prepared by Annie Dundas, GM Hawke’s Bay Tourism

 

Overall

Hawke’s Bay Tourism Limited has now been operating for 2 years. Membership numbers have reached 210 which equates to more than 80% paying $550 per annum.  Major initiatives completed this quarter include the launch of TV worthy video content online, the promotion and staging of Winter F.A.W.C! and a number of trade marketing initiatives including the hosting of 26 Emirates Airlines VIP’s from Australia. Please see the details within the KPI report.

 

1.    Visitor Statistics

In an effort to take a broader industry view of what is happening within Hawke’s Bay we will use the following measures to record visitor arrivals and economic impact.

·    Regional Tourism Indicators– reflecting visitor spend

·    International Visitor Survey – international visitor arrivals

·    Commercial Accommodation Monitor – hotels, motels, holiday parks and backpackers

·    Private Household Monitor – a measure of friends and family staying in Hawke’s Bay

The Regional Tourism Indicators (RTI) index shows a rolling average of electronic spend data.  For the data that is presented as indexes, the default index year is 2008. For monthly data this means that the index is based on an average month for 2008 (ie total expenditure for 2008 divided by 12). This means that any value greater than 100 is more tourist spend than the average 2008 month, and any value lower than 100 is less tourist spend than the average 2008 month. This preserves the seasonality of the data but allows comparisons with the previous year.

Hawke’s Bay has seen a gradual increase in visitor spend from domestic tourism since 2008. Dollars spent is measured by dollars spent in accommodation, food and beverage services, retail sales, retail sales fuel, other tourism products and other passenger transport.

 

 

 

 

Hawke’s Bay Tourism, 19 Waghorne Street, Ahuriri, Napier. PO Box 12009, Ahuriri, Napier 4144, New Zealand­

WEB: www.hawkesbaynz.com TWITTER: www.twitter.com/visitorHB

FACEBOOK: www.facebook.com/hawkesbaynz

Overall results for Hawke’s Bay year end May 2013 guest nights combining Commercial Accommodation and Private Household figures show a positive result with an estimated 100,000 extra guest nights year on year spent in Hawke’s Bay. Commercial nights are down 1.6% year end, private stays are up 4.3%. Length of stay is also up.

 


 

Commercial Accommodation Monitor Hawke’s Bay

Commercial Accommodation Monitor (CAM) for May 2013 shows Hawke’s Bay guest nights up 5.8% compared to the same period in May 2012. This equates to just over 3,000 more visitor nights spent in commercial accommodation in the region in May.  Year end May 2013 reveals a decline of 1.6% in commercial accommodation. Although it is positive to see the last 3 months of the year recording visitor night growth.

Private Household Monitor

The Private Household Monitor estimated 31,378 visitors to the Hawke's Bay Region stayed 143,179 nights in private accommodation during May 2013. This was an increase of 17,861 guest nights on the previous May.  Note this excludes those who stayed in holiday homes and baches, but includes children aged 15 or under. The major reasons for visiting Hawke's Bay were visiting friends and family (78.6% of total nights stayed), and general holiday or leisure (9.3%) of total nights stayed. Visitors to the region stayed an average of 4.6 nights in private accommodation.

International visitor arrivals into New Zealand saw another positive result for May +8.7% compared to the previous May. Australian arrivals were up 12.3%, USA up 6% and China +30.2%. Year end May arrivals into New Zealand from all markets was +0.5% - the growth from China offsetting the decrease in visitors from the UK.

 

International Visitors to NZ

May 2013

Year end May 2013

Total

153,034

+8.7%

2,628,485

0.5%

Australia

72,640

+12.3%

1,179,456

+1.7%

UK

6,320

+0.3%

189,056

-12%

USA

10,144

+6.0%

188,592

+3.1%

China

16,832

+30.2%

220,736

+27.9



Commercial Accommodation

May 2013

Year end May 2013

Hawke’s Bay

 

 

 

 

Total visitors

26,887

+8.5% (+2,312)

441,521

-3% (-29,225)

Total guest nights

55,389

+5.8%

944,855

-1.6%

International guest nights

12,558

+10.6%

253,699

-1.0%

Domestic guest nights

42,830

+4.5%

691,157

-1.8%

Average length of stay

2.06

Down from 2.13

2.14

Up from 2.04

Overall occupancy rate

24.4%

Up from 23.9%

31.6%

Down from 32.2%

Occupancy excl Holiday Parks

37.3%

 

44.5%

 

Hotels

11,389

+32.9%

149,707

-6.0%

Motels

30,497

+5.6%

473,838

-0.3%

Backpackers

6,656

-16.9%

118,711

-3.3%

Holiday Parks

6,847

-0.6%

202,599

-0.3%

Napier guest nights

32,313

+8% (29,687 in 2012)

529,744

-3%

Hastings guest nights

19,313

+0.4% (19,396 in 2012)

349,943

+1.7%

Wairoa and Central Hawke’s Bay

3,762

 +13%(3,263 in 2012)

71,538

+1.3%

Other Regions Total Guest Nights

 

 

 

 

Coromandel

30,296

+7.9%

724,754

+2%

Bay of Plenty

60,051

-4.9%

993,689

-9%

Rotorua

116,565

+20.2%

1,739,795

+2%

Taupo

53,896

+4.1%

951,692

-1%

Gisborne

20,337

+23.5%

317,837

-3%

Wellington

196,785

+15.1%

2,380,525

-1%

Nelson

61,874

+14.6%

1,198,310

-3%

Wanaka

24,958

-1.5%

662,331

-3%

Queenstown

138,008

+7.8%

2,623,538

+7%

Private Household Monitor

May 2013

Year end May2013

Total Visitors

31,378

-33% (-10,509)

609,193

-2% (-12,216)

Total Visitor nights

143,179

+12% (+17,861)

2,667,820

+4.3% (+116,371)

 


 

Key Performance Indicators for Hawke’s Bay Tourism

The organisation has been working towards the goals and objectives set out in the Strategic Plan signed off by HBRC in May 2011.

In the fourth quarter of our second year of operation the following KPI’s have been met;

1.    Hawke’s Bay Tourism - the Regional Tourism Organisation is well established and has completed two years of operation.  The organisation continues to gain traction with sector groups within Hawke’s Bay.

 

2.    Brand – The brand is now well established and executions also include video content. The brand will continue to evolve.

 

3.    Consumer Marketing -

·    “Get me to Hawke’s Bay”

Video/TV content was launched in April. Hawke’s Bay Tourism, Napier Tourism Services and Hastings District Council have combined resources to develop new Hawke’s Bay video content for use online and on television. We have created a series of three ads – created in 15 and 30 second formats that we intend to use online via channels like Youtube to the audiences they most suit. To date over 70,000 views of the TV have ads have occurred. The Art Deco 15 second clip has been the most popular with over 18,000 views. The 2 minute version has had over 7,000 views.

Three segments covered by the ads -

·    The Boomer Market – covers Art Deco Napier, landscapes of the region - Te Mata Peak, and cycling by showcasing the trail and the stops using Clearview Estate as a backdrop

·    The Independent Traveler market (DINKS) – The Hawke’s Bay Trails and what they access is a focus and includes Art Deco Napier, wineries around Gimblet Gravels and the Hawke’s Bay Farmers Market.

·    The Family Market – the ads are centered on the gannet colony at Cape Kidnappers, the National Aquarium of New Zealand and Splash Planet.

·    Search engine marketing also continues

 

·    New Hawke’s Bay branding has also been installed at the airport. In addition the Hawke’s Bay Trails Map has been displayed prominently with the help of HBRC, HDC and NCC. The map will be a permanent feature at the airport.

Public relations

Hawke’s Bay Tourism has hosted 11 media this quarter. In addition we have hosted two representatives from Tourism New Zealand.

 Media:

·    Mamma Mia- lifestyle blogger, Australia

·    The Food Pornographer, food blogger, Australia

·    Urbis Magazine, New Zealand 72 000 copies

·    Sunday People, UK

·    Taiwan Press Trip

·    China Times Weekly 120 000 copies per week

·    China Times 1,000,000

·    Commonwealth Parenting Magazine Taiwan 85 000 copies

TRENZ Media included Canadian Traveller, Travel Agent Magazine Luxury Travel Advisor, USA, Panorama Magazine, Indonesia, The Times + Freelance Titles, UK

 Other activity:

 Attended Hot Red Wellington and Auckland to promote F.A.W.C! and support Hawke’s Bay Winegrowers.

 

Digital Strategy

The website has performed strongly with unique users up 41% year on year. Additions have been made to the mobile website allowing for the features and imagery to take prominence.

 

www.hawkesbaynz.com

May 2011 – May 2012

May 2012 – May 2013

+/-

Visits to site

211,179

221,142

+ 4.7%

Unique Users

111,735

158,449

+41.8%

Page views

977,348

836,065

-14.4%

Average pages per visit

4.63

3.78

Average time on site

3.31

3.12

 

Research – the quarterly visitor performance monitor has been established to accurately report on all aspects of tourism for Hawke’s Bay, this is communicated to industry quarterly. A research dashboard is also being developed as a monthly tourism snapshot for all stakeholders.

 

4.    Trade Marketing

Trade Familiarisations

Hawke’s Bay has hosted a number of important trade famils in the last quarter.

·    Tourism New Zealand Mega Famil  x 2– USA/Canada with Air New Zealand, Goway Travel and Air New Zealand Vacations. 19 agents were hosted.

·    Tourism New Zealand Mega Famil – Australia with Emirates Airlines – 13 agents were hosted.

·    Emirates VIP Incentive Famil - Emirates chose Hawke’s Bay as the destination to host the top 26 Australian travel industry CEO’s in June. This was a huge coup for Hawke’s Bay as this event had never been staged outside Australia. The group was hosted at Cape Kidnappers and spent 3 days sampling wine, art deco, golf and the Cape.

Trade Shows

TRENZ April 21-24

Once again Hawke’s Bay Tourism exhibited at TRENZ, held in Auckland late April. Over 50 meetings were held with international travel buyers. Other Hawke’s Bay businesses included Art Deco Trust, Gannet Safaris, Mangapapa Petit Hotel and the The Crown Hotel. Glen Aros Country Estate was also at TRENZ within the luxury sector.

HBT also hosted buyers from Down Under Answers (USA), Boomerang Travel (Canada), Australia 2000 (USA), and Finesse Travel (Latin America/Central Europe) in the region prior to TRENZ.

Explore Central North Island Tradeshow  - May 29

16 Hawke’s Bay tourism operators supported Hawke’s Bay Tourism in promoting the region at the Explore Tradeshow in Auckland. The Explore Central North Island group is made up of 8 regions in the Central North Island-Hawke’s Bay, Lake Taupo, Bay of Plenty, The Coromandel, Eastland, Ruapehu, Hamilton and Waikato and Rotorua. These destinations are located along any of 3 sign posted touring routes in the areas – The Thermal Explorer Highway, The Pacific Coast Highway and the Volcanic Loop and are marketed to travel trade for itinerary and package options for international visitors. Over 150 inbound travel agents and conference marketers attended the show and were showcased a taste of Hawke’s Bay and its accommodation and activity businesses. These included: The Art Deco Trust, Cottages on St Andrews, Ribbonwood Cottages, Gannet Beach Adventures, Tom’s Cottages, John’s House, Prinys’s Tours, On Track Adventures, Black Rose Limousines, Bay Tours and Charters, Mohaka Rafting, The Farm at Cape Kidnappers, Mangapapa Petit Hotel, Church Road Winery, and Waimarama Maori Tourism.

Conference Activity

Meetings Trade Show June25/26

Hawke’s Bay Tourism was joined by Hawke’s Bay Opera House, Napier War Memorial and The Crown Hotel for Meetings – the largest business events and conference trade show in New Zealand. Appointments were held over 2 days and solid business leads were made. The conference market is definitely seeing signs of improvement and there was strong interest in Hawke’s Bay as a host venue for conferences, events and incentives.

5.    Events

Regional Events Strategy

A revision of the events strategy has been undertaken to tighten objectives and KPI’s. The key objective is to increase visitor nights in the region, particularly in the off-season.

Winter F.A.W.C!

Winter F.A.W.C! was held June 20 – 23. Twenty-eight events were staged over 4 days, eighteen were sold out. 88% of tickets were sold for the newly introduced winter food and wine event which meant just under 1,000 people were hosted at events over the 4 day weekend in June. It is estimated that 20-30% of people came from out of town. F.A.W.C! by Five was also introduced for the entire month of June and asked local restaurants to create a F.A.W.C! menu item. This was widely adopted and many restaurants were pleased with the results. One property sold over 116 F.A.W.C! by Five lunches, all new business in a traditionally quiet month

 


Hawke’s Bay Tourism – Financial Statement

Hawke’s Bay Tourism Ltd is tracking favourably in fourth quarter to end the year with a balanced budget. The budget shows an under spend of $4500 but there are still small costs to come in related to the last year.  An increase in line items relating to events is related to Hawke’s Bay Tourism taking all ticket income and passing on to suppliers. This occurred for income received for both summer and winter F.A.W.C! and The Big Easy.

The final yearend financial report will be available at the next update to Council.

 


HB Tourism 2012-13 End of Year Financial Results

Attachment 2

 


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 31 July 2013

SUBJECT: LGOIMA Requests Received by Council Staff

 

Reason for Report

1.      This report has been prepared in order to provide Councillors with an overview of the type and number of LGOIMA (official information) requests being received and responded to by Council staff.

Background

2.      Starting May 2012, Council staff have been following an established process for receiving and responding to LGOIMA requests. This process includes registering requests on a database, assigning a unique reference code to each request, tracking dates, providing a short summary of the request and tracking the response. The register also records the executive staff member responsible for responding and any delegation they may have made.

3.      Staff are required to sign off the request once the response process is complete and the information is saved as a permanent record in the records management system.

4.      As part of the process implementation, all members of the leadership team had a presentation on LGOIMA and, in addition, various teams within Council have received training. LGOIMA champions provide ongoing advice on the various legislative requirements and considerations involved with receiving and responding to requests. An example of the training materials is attached for Councillors’ information.

5.      Attachment 2 details the requests made in June and July 2013. The highlighted cells are ‘live’ or current requests still awaiting response.

Decision Making Process

6.      Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act).  Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that, as this report is for information only and no decision is to be made, the decision making provisions of the Local Government Act 2002 do not apply.

 

Recommendation

1.      That the Council receives the report titled “LGOIMA Requests Received by Council Staff”.

 

 

 

 

 

Annette Brosnan

Consents Coordinator

 

 

Liz Lambert

Interim Chief Executive

 

 

 

Attachment/s

1View

LGOIMA Facts Sheet

 

 

2View

LGOIMA Requests Received

 

 

  


LGOIMA Facts Sheet

Attachment 1

 

LGOIMA Fact Sheet

1.       Principal of the Act - All information is available unless you have “good reason” for withholding it.

2.       Requests can be in any form, there is no requirement on the requestor to state LGOIMA. The Act applies to information ‘held’, The only requirement on the requestor is to use ‘due particularity’ in their request. It is our duty to give assistance if not (s11).

 

Question time - What is information held?

1.       A paper for a Council committee

2.       A note written in your diary (given to you by your sister for Christmas)

3.       A draft memo you wrote corrections and notes on?

4.       Your (fuzzy) recollection of a conversation/ meeting

5.       A list you made up, and are not confident is correct

6.       A phone call asking for a copy of a rates demand

7.       What you might do

 

3.       Withholding information (some reasons)

a.       Protect privacy of natural persons

b.       Disclose trade secret, or unreasonably prejudice commercial position

c.       Obligation of Confidence (prejudice supply of similar info)

d.       Carry out commercial activities or negotiations

e.       Legal professional privilege

f.        Prejudice maintenance of the law, endanger person, prejudice supply of similar information (conclusive reasons)

 

4.       Must weigh all up against the “public interest” except the conclusive reasons, does change over time

 

5.       Case law; whole legal opinions = privilege: don’t use statements such as ‘which’ or ‘that’ as these can waive privilege, use ‘and’ followed by your action

6.       Grounds for withholding info does not apply to a full document, must delete parts that are withheld.

7.       Can transfer the request if more closely associated with the functions of another local authority, or crown agency

8.       Decision within 20WD give info or post decision stating what decision is, if providing - in what manner, and for what charge. Payment in advance. Extend time limits

9.       Must provide in their preferred way unless to do so would impair efficient information, Other ways of providing:

a.       Opportunity to inspect the document

b.       Copy

c.       Excerpt summary of its contents

d.       Furnishing oral information about its contents

 

10.     Can impose conditions upon release for the use, i.e. a statement, requirement under the privacy act for non publication or to pass information on.  – Ombudsman

11.     Refuse request.

a.       Information will soon be public,

b.       Does not exist or cannot be found,

c.       Substantial collation or research (multiple requests, similar subject, received simultaneously = treat as one request) – consult to refine request before refusing

d.       Request is frivolous, vexatious or trivial information

e.       If refusing - must advise of their right to object to the Ombudsman.

 

12.     Cannot contract out of the Act - confidentiality agreements have no overriding weighting. s7(2)(c) Obligation of confidence, supply similar, or damage public interest

13.     Charging, 1 hour free, 20 pages free, Costs set in AP, can request payment in advance, $38 ˝ hour MoJ

14.     Public Records Act – Requirement to create and maintain full and accurate records of our affairs, in accordance with normal, prudent business practice. “track any decision of Council”

15.     Privacy Act – 12 Principals, greater weighting to personal information about themselves, weigh up the Public interest, advise the person concerned – they may give you withholding grounds.

16.     Example requests, - what do you think

 

 

 

 

 

 


17.     S41 Protection against certain actions, released in good faith = no liability civil or criminal

 

18.     Process – Memo attached, LGOIMA register kept on U drive. Sign off by GM or delegate, Help always available - staff LGOIMA champions:

i. Leeanne Hooper

ii. Annette Brosnan

 


LGOIMA Requests Received

Attachment 2

 

Official Information Requests Received

Date requested

Request ID

File Ref

Requested by

Request summary

Action Taken

Date of Action

7/6/13

OIR-13-020

CON19

Marty Sharp - Dom Post

all abatement notices, enforcement notices and any other actions the council has taken in relation to water takes over the past summer

AB & WW working, email sent 10/6/13 with info

10/6/2013

17/6/13

OIR-13-021

CON19

T- Tom Belford

HBRIC Expression Of Interest, communications and Personal information

Draft letter, letter sent via email 11/7/13

11/7/2013

21/5/13

OIR-13-022

CON19

Mark Lawrence

Correspondence between WW & Paul Hursthouse Clifton fishing club

BL confirmed no emails, WW to respond, Wayne w confirmed no texts and emails

25/6/2013

20/6/13

OIR-13-023

CON19

Stephanie Morrison

employment agencies engaged by the council, costs, recruitment numbers

Viv responding, letter sent 2 July 2013

2/7/2013

TRN - 18/6/13

OIR-13-024

CON19

Peter Fowler  - Radio NZ

GNS Science (a7 Dam) correspondence, reports and list of questions

Original request to GNS transferred to us, suggested response to Schandler, acknowledgement letter sent 25/6/13, full information letter sent 15/7/13

15/7/2013

24/6/13

OIR-13-025

CON19

Andrew Perring

Country Calendar farmer consent

letter sent

24/6/2013

1/7/13

OIR-13-026

CON19

Tom Belford

HBRC/HBRIC monies spent to promote the Scheme over FY 2012/13, and budgeted for 2013/14

Drew sent information

9/7/2013

TRN - 4/7/13

OIR-13-027

CON19

Nicolas Bosma

NZ police TRN, many parties have been registered since the party register scheme started

Draft letter prepared LA finalising, letter sent

11/7/2013

8/7/13

OIR-13-028

CON19

Jordan Williams

List of and contact details for Ratepayer groups, Chambers of Commerce & publications used for advertisements within HBRC boundaries

Email sent 9/7/13 with info

9/7/2013

8/7/13

OIR-13-029

CON19

T - Corina Jordan F&G

provision of updated data for F&G re Plan change 6

Cost estimates being prepared, sent to requestor, require payment in advance

22/7/2013

9/7/13

OIR-13-030

CON19

Kate McArthur F&G

Water Conservation Order for the Ngaruroro River, tech reports and allocation

Paul B responding

Info sent

 

10/7/2013

9/7/13

OIR-13-031

CON19

Megan Hunt

How the council decided which groups completed each report for the dam. How much was each paid for each report & map showing the 42,000 ha impacted by irrigation from the dam

Drew coordinating response

 

12/7/13

OIR-13-032

CON19

Michael Dennis

consent holders in the 10 to 20 litre / second group

KF to provide info, BC sent info via email

16/7/2013

15/7/13

OIR-13-033

ADM20

Stephanie Morrison

councillor remuneration

LH request to finance to provide info
Information emailed

17/7/13
18/7/13

15/7/13

OIR-13-034

ADM20

Aaron Letcher

Expenses of Councillors

LH request to finance to provide info
emailed info requested 23/7/13

17/7/13
23/7/13

15/7/13

OIR-13-035

CON19

Marty Sharp - Dom Post

Dairy effluent discharges enforcement action

email sent 9/7/13 with info

15/7/2013

17/7/13

OIR-13-036

ADM20

Matthew Beveridge

2011-12 & 2012-13 costs for various Operational expenses

Costs data requested from Finance
Costs for tablets requested from Gen-i

18/7/13
23/7/2013

 


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 31 July 2013

SUBJECT: Ruataniwha Water Storage Scheme and HBRIC Ltd Update

 

Reason for Report

1.      Attached is the report of HBRIC Ltd to Council on its activities for the period May-July 2013.

2.      The Company Manager will be available to present the paper.

Decision Making Process

3.      Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act).  Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that, as this report is for information only and no decision is to be made, the decision making provisions of the Local Government Act 2002 do not apply.

 

Recommendation

1.      That Council receives the Ruataniwha Water Storage Scheme and HBRIC Ltd Update report.

 

 

 

Paul Drury

Group Manager

Corporate Services

 

 

 

Liz Lambert

Interim Chief Executive

 

Attachment/s

1View

31 July 2013 HBRIC Ltd and RWSS Update

 

 

  


31 July 2013 HBRIC Ltd and RWSS Update

Attachment 1

 

HAWKE’S BAY REGIONAL INVESTMENT COMPANY LTD (HBRIC Ltd)

Report to Hawke’s Bay Regional Council

31 July 2013

Summary

This report covers developments over the May – July 2013 period for the following:

·    HBRIC Ltd

·    RWSS Execution

 

HBRIC Ltd

 

Key operational activities undertaken by the HBRIC Ltd Board in May - July 2013 included:

 

·    Approval of the 2013/14 Statement of Intent (SOI) following discussions held with Council on 29 May 2013. Minor changes from the presented final draft were recommended by Council and were subsequently approved by the HBRIC Ltd Board at its 24 June 2013 meeting.

 

RWSS Execution

 

Critical Deadlines

Ÿ Tukituki proposal including both the plan change and the RWSS consent application was called in by the Ministers for the Environment and Conservation. The statutory 9 month timeframe commences as at the point of notification. The Tukituki proposal was publically notified on 6 July 2013 which means a final decision will be due in April 2014.

Ÿ Formation of the investor consortium – governance approval for signing MoU’s and Terms Sheets being developed July/August 2013.

Ÿ Draft Concession Deed term sheet developed.

Ÿ Potential farmer investment & prospectus– late 2013

Ÿ D&C provider bids in August 2013

Ÿ D&C Assessment – October 2013

Ÿ D&C Decision – by potential investors end of October 2013

Ÿ Water uptake “sales” team in place with EOI signing underway.

 

 

 

 

 

Design and Construction

Overview

Ÿ Routine interactive sessions continue to be held with the two D&C Respondents.  Both teams are now in a process of locking down the designs for their submission; carrying out such internal reviews as they consider necessary, finalising proposal drawings, technical briefs etc. This is to allow time for cost estimating, risk analysis and final packaging of their submissions (due in August 2013).  

Geotechnical Investigations

Ÿ The geotechnical investigations being undertaken by HBRIC Ltd are largely complete in terms of fieldworks.  Laboratory testing of samples collected will continue over the course of July.  Works as planned are within budget. 

Risks

Risk

Rating

Mitigation

Construction price  driving above 22-25c per m3

Medium - high

D&C process – minimising interface risk – cost and price

optimisation – costs and revenue

Extra site and geotech issues identify fatal flaw

Medium – trending lower

GNS final seismic work underway

$4M provision in capex build budget for foundation assessment

Landowner objections

Medium, if not proactively managed

Sales and purchase options agreements work strand

 

Investors

·    Investor discussions are making good progress with an iwi consortium, the Crown and a number of private sector parties.

Risks

Risk

Rating

Mitigation

Failure to secure adequate public investment

Medium

Leveraged deal HBRIC Ltd/Crown

Meeting the Crown’s investment criteria

Failure to secure adequate private investment

Medium

Risk increases with less uptake

Iwi and farmer equity and intergenerational equity

Financial model and uptake

 

 

 

Uptake

·    RWSS Commercial Manager has recently presented to ANZ’s key clients in Waipawa.

·    WHK have a function planned for their clients on the 1 August 2013 that will be attended by the HBRIC Ltd Managing Director and RWSS Commercial Manager.

·    An Irrigation supplier day is planned for the 2 August 2013 which will involve taking interested parties to three sites with Waterforce, Bay Irrigation and Irrigation Services (others were offered the opportunity).

·    Running two additional case studies on specific properties, one on dairy conversion and the other being irrigated finishing as part of a wider sheep and cattle breeding operation. These will include the economic impact of the system change and also address the nutrient impact.

Risks

Risk

Rating

Mitigation

Rate of uptake varies from base case

Medium

Education

Incentives

Sales team

Price escalation

Low

Price tagged to CPI or similar indice adjustment in deed

Water user agreement – take or pay – volumetric charge versus capex charge disincentivises uptake

Medium

Contractual form needs careful pitch towards the end of a sale process

Intergenerational equity and option to invest

Distribution and commissioning

Medium

Optimisation with D&C process

User groups

 

 

EPA Consent application and plan change & related matters

·     Tukituki proposal including both the plan change and the RWSS consent application was called in by the Ministers for the Environment and Conservation.

·     The composition of the Board of Enquiry (BoI) is confirmed as:

 

-      Retired High Court Judge Lester Chisholm – formerly of Willis Toomey, Napier

-      Alec Neill – former Chairman of Ecan

-      Matthew Lawson – local solicitor

-      Russel Howie – Environment Court commissioner & engineer

-      Loretta Lovell – Solicitor from Wellington

 

 

 

 

 

Risks

Risk

Mitigation

Not obtaining required resource consents

Draft consent conditions and strategic partner support – Iwi, DoC, Pan sector

Nutrient management regime and limits made more stringent through BoI/EPA

Leading science on:

Nitrate toxicity and Tukituki in-stream management model

Provision of periphyton freshes – flow optimisation            

Dam design envelop constrained removing innovation and optimisation

 

Consent granted is less than 35 years, or other constraints imposed e.g. smaller dam

 

 

Communications

·    The Communications Activity Plan for HBRIC Ltd is outlined below.

Communication Activity Plan – July 2013 Update

TO WHOM

WHAT

 

General

Media/Public

 

Media/Public

 

May 2013 – Comms all completed in month

§ Phormidium Fact Sheet design

§ Media Release – Plan Change 6 notification & lodgement of RWSS consents – May 6

§ Federated Farmers generated opinion pieces on economic benefits of irrigation to a community – HB Today & Dominion Post

 

 

 

General

Media/Public

Hort Industry

Media/Public

 

Media/Public

June 2013 – Comms Completed

§ Media Release – Minister’s EPA decision

§ RWSS Newsletter - CHB Mail, Npr/Hstngs Mail

§ Eastern Horticulture Field Day

§ Media Release – Andrew at Mystery Creek

 

§ Media release – Andrew seconded 100% to HBRIC Ltd/Liz interim HBRC CEO

 

 

 

General Public

General Public

 

General Public

General Public

 

General Public

Rural audience

Public

Media/Public

July 2013 – Comms Completed so far

§ RWSS Advert outlining process – HB Today, Wairoa Star, CHB Mail

§ Fenton Wilson opinion piece – HB Today Talking Point - 10 July

§ Massey Uni Professor opinion piece for HB Today Talking Point – to appear early July

§ Andrew Watts opinion piece for HB Today Talking Point – to appear mid July

§ RWSS Quarterly Farmers Update

§ Potential irrigation NZ driven release relating to downstream benefits of RWSS (TBC)

§ Fact Sheet – TTPC/One Plan (In Progress)

§ Media Release – Investor announcement (TBC)

 

 

General Public

Farmers

August 2013

§ Article on Graham Hansen in The Profit

§ Leaders Briefing – Update on RWSS

§ Our Place – Update on RWSS – early August

 

 

 

Media/ Public

September 2013

§

 

 

 

Media/Public

Media/Public

General Public

October 2013

§ Media Release – Confirm water price after D&C

§ Media Release – Successful D&C consortia named

§ Hawke’s Bay A&P Show

 

 

 

General Public

November  2013 – April 2014

§ Central Hawke’s Bay Show – Nov 2013

§ RWSS Newsletter Update – Nov 2013

§ Public consultation on RWSS – Feb 2014

§ RWSS Newsletter Update – March/April 2014

§ RWSS Newsletter Update – April/May 2014

 

 

 

 


 

Financials

Table 1 sets out the June 2013 Financial Report for HBRIC Ltd.

The report sets out the actual costs incurred for both the month and the year to date against the full budget to 30 June 2013 (operating) and full project budget to April 2014 (capital).

A summary of the key elements outlined in the report for the month of June is as follows:

 

Operating Income and Expenditure

·      An interim dividend of $3,072,300 for the year ending 30 September 2013 was received from Napier Port.

·      There was a total of $27,104 of operating expenditure in the month of June with a breakdown of these costs set out as follows:

-      $4,291 for Board Fees for the Chairman and two non-executive Directors.

-      $8,300 for Consultancy Fees for the month of June.

-      $6,892 for Management Services provided by HBRC staff.

-      $7,621 for other miscellaneous expenditure which includes the 2012/13 Audit Fee accrual of $5,800.

·      HBRIC Ltd declared and paid a dividend of $2,850,000 to Council in June which was in line with Council forecasts.

 

RWS Phase 2 Costs ($605,821)

 

·      The $56,344 of HBRC internal staff time for June covers a number of work streams including:

-      Ongoing landowner liaison meetings with dam, reservoir and Zone M landowners, including headrace canal and pipe landowners within the distribution network.

-      Oversight of additional site investigations, drilling, and test pitting and sampling at dam site as approved by the Board.

-      Ongoing negotiations with investors including meeting with Crown Irrigation Company.

-      Ongoing project management.

 

·      The $17,292 of Optimisation Work relates to specific optimisation work for June identified as:

-      Further work in developing the environmental flow optimisation study.

-      Ongoing project management.

 

·      $316,998 of work in relation to Geotechnical Investigations. This includes:

-      Drilling across main dam footprint.

-      Testing river gravels.

 

 

 

·      The $190,090 of Other Consultants costs covers off a number of pieces of work including:

-      Modeling and mitigation options undertaken.

-      Work undertaken by RWS Technical Advisors in overseeing geotechnical investigations.

-      Water contract and sales advisory costs.

-      Various landowner meetings and negotiations for June.

-      Preparation of final reports by various consultants.

-      Costs relating to the Mana Whenua Working Party.

-      Work relating to Community/Social MOU Engagement.

 

·      $25,097 for Commercial Legal services for June.

 

EPA Process Costs ($123,401)

 

·      The $68,401 of costs for Project Team Consultants for June covers a number of work streams including:

 

-      Reviewing and commenting on successive revisions of EPA public notice.

-      Developing witness scopes and advising on witness contracts.

-      Drafting procedure letter to EPA responding to team comments.

-      Ongoing project management.

 

·      The $55,000 of EPA Expenses costs incurred by the Environmental Protection Authority for June.

 

Capital Expenditure - Actual v Reforecast

 

The financial report set out in Table 1 compares the actual costs incurred to June 2013 against the full project budget, which includes an additional $135k of geotechnical investigations approved by the Board on 28 June 2013.

 

 


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 31 July 2013

SUBJECT: General Business

 

Reason for Report

This document has been prepared to assist Councillors note the General Business to be discussed as determined earlier in Agenda Item 6.

Item

Topic

Councillor / Staff

1.   

 

 

2.   

 

 

3.   

 

 

4.   

 

 

5.   

 

 

 

  


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 31 July 2013

SUBJECT: HBRIC Ltd Directors' Conflict of Interest Issues

That Council excludes the public from this section of the meeting, being Agenda Item 16 HBRIC Ltd Directors' Conflict of Interest Issues with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being as follows:

 

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION

GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION

HBRIC Ltd Directors' Conflict of Interest Issues

7(2)(g) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to maintain legal professional privilege.

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

 

 

 

 

Paul Drury

Group Manager

Corporate Services

 

 

 

Liz Lambert

Interim Chief Executive