Minutes of Regional Council Meeting

1. WELCOME/PRAYER/APOLOGIES/NOTICES

The Deputy Chairman welcomed everyone to the meeting and noted the apology by Chairman Wilson for this meeting. Councillor von Dadelszen delivered the prayer. The Chairman acknowledged Councillor Remmerswaal’s recent loss of a close family member and gave the Council’s condolences.

Councillor Dick advised he would be leaving the meeting at 11am to attend a New Zealand Transport Agency presentation in Palmerston North.

Resolution

RC20/12 That the apology for absence was received and accepted from Chairman Wilson.

Gilbertson/Rose

CARRIED

Ms Codlin advised that an additional Regional Planning Committee meeting would be held on Wednesday, 19 September 2012 to discuss the Regional Policy Statement plan change.

2. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations made.

3. CONFIRMATION OF MINUTES OF the Regional Council Meeting held on 25 JULY 2012

RC21/12

Resolution

Minutes of the Regional Council Meeting held on Wednesday, 25 July 2012, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and accurate record.

Scott/Rose

CARRIED

4. Matters Arising from Minutes of the Regional Council Meeting held on Wednesday 25 JULY 2012

There were no matters arising from the minutes.

Action Items from Previous Regional Council Meetings

The Chief Executive advised that the Ruataniwha Plains Water Storage Project will be presented to the Council meeting in September 2012.

RC22/12

Resolution

1. That Council receives the report “Action Items from Previous Meetings”.

Rose/von Dadelszen

CARRIED

Call for General Business Items

a. Leave of Absence (Cr Kirton)

b. Bike Racks on Buses (Cr Remmerswaal)

c. Taranaki Regional Council Tour – Feedback (Cr Remmerswaal)

d. Climate Change (Cr Gilbertson)

Affixing of Common Seal

The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

		Seal No.	Date
1.1	Leasehold Land Sales 1.1.1 Lot 2 DP 16052 CT H4/198 - Agreement for Sale and Purchase (discount 17.5% resides at property) 1.1.2 Lot 36 DP 10513 CT D2/1142 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.3 Lot 482 DP 2451 CT 56/138 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.4 Lot 127 DP 14452 CT G2/763 - Transfer 1.1.5 Lot 20 DP 12517 CT D4/972 - Transfer 1.1.6 Lot 1 DP 10435 CT D4/688 - Agreement for Sale and Purchase (discount 10% overseas landlord) 1.1.7 Lot 20 DP 2172 CT 55/154 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.8 Lot 1 DP 15940 CT H4/134 - Transfer 1.1.9 Lot 443 DP 11447 CT B4/1221 - Transfer 1.1.10 Lot 207 DP 8434 CT C2/489 - Transfer 1.1.11 Lot 166 DP 12611 CT D4/1099 - Transfer 1.1.12 Lot 319 DP 11329 CT B3/1306 - Transfer 1.1.13 Lot 63 DP 11717 CT C3/80 - Transfer 1.1.14 Lot 82 DP 13096 CT E3/521 - Transfer 1.1.15 Lot 63 DP 13896 CT F4/380 - Transfer 1.1.16 Lot 222 DP 11194 CT B3/84 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.17 Lot 114 DP 7756 CT C2/446 - Agreement for Sale and Purchase (discount 17.5% resides at property) 1.1.18 Lot 223 DP 8434 CT C2/636 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.19 Lot 185 DP 6598 CT C2/370 - Transfer 1.1.20 Lot 450 DP 11559 CT C2/508 - Agreement for Sale and Purchase (discount 17.5% resides at property) 1.1.21 Lot 276 DP 10775 CT 211859 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.22 Lot 129 DP 11027 CT C3/1401 - Agreement for Sale and Purchase (cross-lease 2 x 10% discount landlord and 1 x 17.5% discount resides at property) - Transfer 1.1.23 Lot 13 DP 13111 CT E3/554 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.24 Lot 5 DP 7422 CT C4/324 - Transfer 1.1.25 Lot 114 DP 11999 CT D1/455 - Transfer 1.1.26 Lot 146 DP 2172 CT 55/199 - Transfer 1.1.27 Lot 3 Pt Lot 2 DP 7414 CT B4/446 - Agreement for Sale and Purchase (cross-lease 2 x 10% discount landlord and 3 x 17.5% discount resides at property) 1.1.28 Lot 2 DP 4485 CT 55/105 - Agreement for Sale and Purchase (discount 17.5% resides at property) 1.1.29 Lot 1 DP 13640 CT L2/665 - Agreement for Sale and Purchase (discount 10% landlord) 1.1.30 Lot 1 DP 27916 CT Y1/25 - Transfer 1.1.31 Lot 89 DP 14449 CT G2/702 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.32 Lot 16 DP 13111 CT E3/556 - Transfer 1.1.33 Lot 2 DP 11990 CT D1/756 - Agreement for Sale and Purchase (discount 10% landlord) 1.1.34 Lot 1 DP 11990 CT D1/755 - Agreement for Sale and Purchase (cross-lease 1 x 10% discount landlord and 2 x 17.5% discount resides at property) 1.1.35 Lot 16 DP 13111 CT E3/556 - Transfer 1.1.36 Lot 26 DP 10632 CT B3/796 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.37 Lot 129 DP 11027 CT C3/1401 - Agreement for Sale and Purchase 1.1.38 Lot 51 DP 6481 CT C2/407 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.39 Lot 284 DP 11194 CT B3/96 - Agreement for Sale and Purchase (discount 17.5% resides at property) 1.1.40 Lot 2 DP 4426 CT 55/98 - Agreement for Sale and Purchase (discount 10% landlord) - Transfer 1.1.41 Lot 188 DP 10775 CT C1/695 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.42 Lot 458 DP 9059 CT E2/347 - Agreement for Sale and Purchase (discount 10% overseas landlord) 1.1.43 Lot 450 DP 11559 CT C2/508 - Transfer 1.1.44 Lot 24 DP 13217 CT E4/414 - Agreement for Sale and Purchase (discount 10% overseas landlord) - Transfer 1.1.45 Lot 457 DP 2451 CT 55/100 - Agreement for Sale and Purchase (cross lease – 2 x 10% landlord and 2 x 17.5% resides at property) 1.1.46 Lot 1 DP 10435 CT D4/688 - Transfer 1.1.47 Lot 2 DP 4485 CT 55/105 - Transfer 1.1.48 Lot 114 DP 7756 CT C2/446 - Transfer 1.1.49 Lot 76 DP 13695 CT F2/1324 - Transfer 1.1.50 Lot 25 DP 4488 CT 55/214 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer 1.1.51 Lot 174 DP 12548 CT D2/1522 - Agreement for Sale and Purchase (discount 10% landlord) 1.1.52 Lot 132 DP 13055 CT E2/1298 - Transfer 1.1.53 Lot 44 DP 10078 CT C1/971 - Transfer 1.1.54 Lot 189 DP 10775 CT C1/696 - Agreement for Sale and Purchase (discount 10% landlord) 1.1.55 Lot 3 DP 13096 CT E3/506 - Agreement for Sale and Purchase (discount 17.5% resides at property) - Transfer	3467 3468 3469 3470 3471 3472 3473 3474 3475 3534 3476 3477 3478 3479 3480 3481 3482 3483 3484 3531 3485 3486 3487 3488 3489 3490 3508 3491 3509 3492 3530 3493 3495 3496 3497 3498 3499 3500 3501 3529 3502 3503 3504 3505 3506 3507 3509 3510 3536 3511 3512 3513 3514 3515 3516 3517 3518 3535 3519 3520 3521 3522 3523 3525 3538 3526 3527 3528 3532 3533 3537	19 July 2012 19 July 2012 19 July 2012 19 July 2012 19 July 2012 19 July 2012 19 July 2012 20 July 2012 20 July 2012 21 August 2012 20 July 2012 20 July 2012 20 July 2012 20 July 2012 20 July 2012 20 July 2012 23 July 2012 23 July 2012 23 July 2012 17 August 2012 24 July 2012 24 July 2012 24 July 2012 26 July 2012 26 July 2012 26 July 2012 7 August 2012 26 July 2012 8 August 2012 26 July 2012 17 August 2012 26 July 2012 26 July 2012 30 July 2012 31 July 2012 31 July 2012 2 August 2012 2 August 2012 3 August 2012 17 August 2012 4 August 2012 7 August 2012 7 August 2012 7 August 2012 7 August 2012 7 August 2012 8 August 2012 8 August 2012 21 August 2012 8 August 2012 9 August 2012 9 August 2012 14 August 2012 14 August 2012 14 August 2012 14 August 2012 14 August 2012 21 August 2012 14 August 2012 14 August 2012 14 August 2012 14 August 2012 14 August 2012 15 August 2012 21 August 2012 15 August 2012 15 August 2012 15 August 2012 17 August 2012 20 August 2012 21 August 2012
1.2 E	Deed Acquiring Easement pursuant to Public Works Act 1981 (to convey water) Lot 1 DP 19060 and Lot 4 DP 20256 Certificate of Title M1/105	3494	26 July 2012
1.3 Dee	Deed of Grant of Easement Lot 1 DP 445268 CT 559776 (pedestrian right of way and cycle path – Puketapu Road)	3524	15 August 2012

RC23/12

Resolutions

That Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2. Confirms the action to affix the Common Seal.

Rose/von Dadelszen

CARRIED

Maori committee representative appointment to the Corporate and strategic committee and verbal report from Mike Mohi, Chairman, from the Maori Committee meeting held on 28 August 2012

Mr Mike Mohi provided a verbal update from the Maori Committee meeting held on 28 August; main items on the agenda included a presentation from Ms Helen Codlin on Tukituki Choices; the appointment of a replacement Maori Committee member; and discussions on longfin eel – recommendations from the meeting relating to longfin eel will be presented to the Council meeting at the end of September.

RC24/12

Resolution

1. That Council confirms the Maori Committee’s recommendation that Mr Barry Wilson be appointed as a replacement Māori Committee representative to the Corporate and Strategic Committee of the Hawke's Bay Regional Council replacing Jan Aspinall.

McGregor/Remmerswaal

CARRIED

Recommendations from the Environment and Services Committee

It was noted that at the meeting that members were asked to appoint 2-3 Councillors to participate as full members of the Stakeholder Group - Crs Kirton, Gilbertson, McGregor and Remmerswaal expressed interest in being involved.

During discussion there was a suggestion, and subsequent agreement, to rename the “Heretaunga Plan Change” to “Greater Heretaunga / Ahuriri Plan Change”.

RC25/12

Resolutions

That Council:

Greater Heretaunga / Ahuriri Plan Change

2. Endorses the approach proposed for stakeholder engagement for the Greater Heretaunga / Ahuriri Plan Change.

3. Appoints Councillors Eileen von Dadelszen, Neil Kirton and Christine Scott to participate as full members of the Heretaunga Collaborative Stakeholder Group (HCSG).

4. While retaining its responsibility as the decision-maker under the Resource Management Act (RMA), gives a good faith undertaking to implement any consensus outcome agreed by the Heretaunga Collaborative Stakeholder Group, if one emerges, as long as it is consistent with the RMA, Land and Water Management Strategy, Regional Policy Statement and subject to the Long Term Plan. (Note that, as the Regional Policy Statement (RPS) is still subject to submissions and further decisions, the Collaborative Stakeholder Group could suggest changes to the RPS and the Council would need to decide whether to accept these.)

Rose/von Dadelszen

CARRIED

Makara Dam Update

5. Endorses the programme of work undertaken to date and notes that a preferred repair option, together with a proposal for funding that work, will be presented to the next meeting of the Environment and Services Committee.

Rose/von Dadelszen

CARRIED

Division

For: McGregor, Remmerswaal, von Dadelszen, Rose, Kirton, Scott, Dick

Against: Gilbertson

10.

Adoption of Plan Change 3 (ON Site Waste Water)

Mr Gavin Ide presented the report which sought Council’s approval to make Change 3 operative from 1 October 2012, advising this was possible because no appeals had been submitted to the plan change.

RC26/12

Resolutions

That Council:

2. Approves Change 3 (onsite wastewater) to the Hawke's Bay Regional Resource Management Plan (RMA) in accordance with Clause 17 Schedule 1 of RMA.

3. Agrees that Change 3 becomes operative from 1 October 2012.

Scott/Rose

CARRIED

11.

Financial Report for 12 Months Ended 30 June 2012 - Draft Annual Report 2011/12 Adoption for Audit

Mr Drury presented the financial report and advised that Mr John Peacock had recently resigned to relocate to Wellington and therefore this was his last meeting. Councillors thanked Mr Peacock for the excellent work he had done at Council during his employment.

A number of questions were asked by Councillors including clarification on forestry valuing; scheme balances; and queries in relation to consent appeals.

The meeting adjourned at 10.35am and reconvened at 10.55am.

Councillor Dick left the meeting at 10.55am to attend a New Zealand Transport Agency presentation in Palmerston North.

There was discussion about the reprioritising of funding in Emergency Management from hazard identification and flood warning system to the Ruataniwha water harvesting project, cycleways and engineering services to Gisborne District Council.

Councillors congratulated staff on the comprehensive reporting in the “Right Debate” section and the pleasing financial result; and also acknowledged the work done by Council’s Operations Group.

RC27/12

Resolutions

That Council:

1. Confirms the decisions to be made are not significant under the criteria contained in Council’s adopted "policy on significance"; and Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on those issues without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2. Adopts the Draft Annual Report for the period 1 July 2011 to 30 June 2012, subject to any adjustments required by Council, for the purposes of audit, with a view to Council adopting the final report at its meeting on 26 September 2012.

3. Resolves that $187,253 profit on external work undertaken by Council's Operations Group during the year ended 30 June 2012 be used by Council to increase the cash operating balances available to fund general funded operating expenditure.

Scott/Rose

Councillor Remmerswaal moved an amendment to 3. which was seconded by Councillor Gilbertson, being:

3. Resolves that $187,253 profit on external work undertaken by Council's Operations Group during the year ended 30 June 2012 be used by Council to increase the rate of riparian planting from the minimum of 1.5km per year and to facilitate an increase in the work of stock control on waterways.

Remmerswaal/Gilbertson

The motion when put, was LOST 5/2

The substantive motion then became:

Scott/Rose

CARRIED

12.

Setting of 2012-13 Rates

Mr Drury presented the report which set out the rates scheduled for 1 July 2012 to 30 June 2013 advising this was a formality as the rates had been consulted on as part of the Long Term Plan consultation process.

There was discussion about Maori land ownership and remission of rates; and whether the Emergency Management targeted rate should have been retained as part of the general rate.

RC28/12

Resolutions

1. That Council:

1.1 Agrees that the decisions to be made on the setting and assessing of rates cover information that has been included in the Funding Impact Statement of the 2012/13 Long Term Plan as required by Section 93 of the Local Government Act 2002 and further such decisions require special consultative procedures under Section 83 and 84 of the Act, such special consultative procedure having been previously carried out on the 2012/13 Long Term Plan.

1.2 Sets and assesses the rates as included in the LTP 2012/22 for the period 1 July 2012 to 30 June 2013 and as set out in Attachment 1 to this Council paper.

1.3 That the rates are due and payable on or after 1 October 2012. Pursuant to Section 57 of the Local Government (Rating) Act 2002 a penalty charge of 10% will be imposed on the current rates remaining unpaid as at 1 February 2013.

Scott/McGregor

CARRIED 6/1

13.

August 2012 Work Plan - Looking Forward

Mr Newman presented the work plan to Council.

Mr Maxwell provided a verbal update the resource management area and appeals underway, including the Mexted and Williams appeal.

Councillor von Dadelszen declared an interest in this appeal and removed herself from the meeting at 12.06pm.

Mr Maxwell advised the applicant has come back with a revised proposal which may include having no hard engineering structures involved and that ongoing discussions were taking place.

Councillor von Dadelszen returned to the meeting at 12.09pm

RC29/12

Resolution

1. That Council receives the August 2012 Work Plan Looking Forward report.

von Dadelszen/Rose

CARRIED

14.	Chairman's Monthly Report (to be tabled)
	Due to the Chairman’s absence this report will be provided to the September Council meeting.

15.

General Business

Item	Topic	Councillor / Staff
1.	Leave of Absence Councillor Kirton advised he would be away until 26 September 2012.	Councillor Kirton
2.	Bike Racks on Buses Councillor Remmerswaal congratulated the Transport staff for the installation of bike racks on Council’s contracted buses.	Councillor Remmerswaal
3.	Taranaki Regional Council Tour – Feedback Councillor Remmerswaal requested a report on this staff tour which took place in January 2012.	Councillor Remmerswaal
4.	Climate Change Councillor Gilbertson said it would be good to get updates on the carbon particles in the atmosphere.	Councillor Gilbertson

Closure:

There being no further business the Chairman declared the meeting closed at 12.20pm on Wednesday, 29 August 2012.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................