Minutes of Corporate and Strategic Committee

1. Welcome/Apologies/Notices

Chairman Wilson welcomed everyone to the meeting.

Mr Mohi advised that Ms Jan Aspinall was resigning from the Maori and Corporate and Strategic committees due to ill health.

Mr Mohi and Councillor Kirton advised that they needed to leave the meeting at noon.

Resolution

C&S17/12 That the apology from Councillor Rose for lateness be accepted.

von Dadelszen/Dick

CARRIED

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

3. Confirmation of Minutes of the Corporate and Strategic Committee Held on 14 March 2012

C&S18/12

Resolution

Minutes of the Corporate and Strategic Committee held on Wednesday, 14 March 2012, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and accurate record.

McGregor/Scott

CARRIED

4. Matters Arising From Minutes of the Corporate and Strategic Committee Held on Wednesday 14 March 2012

Mr Newman advised that Peter Winder had been appointed as Lead Consultant for the Hawke’s Bay Regional Prosperity study.

Ms Lambert advised that a letter had been received from Napier City Councillor stating that they did not wish to be involved with the Environmental Awards, however staff would follow-up in an effort to re-establish NCC’s involvement.

There were no further matters arising from the minutes.

Action Items From Previous Corporate and Strategic Committee Meetings

Ms Lambert advised that proposals for shared services would be further investigated following the LTP consultation period and consideration of the submissions received on this section of the Right Debate.

There was discussion of the appointment of Peter Winder as the Lead Consultant engaged to undertake the scoping of the Regional Economic Prosperity Study and possible perceived conflicts of interest.

C&S19/12

Resolution

1. That the Committee receives the report “Action Items from Previous Corporate and Strategic Committee Meetings”.

Kirton/Gilbertson

CARRIED

Councillor Rose arrived at 9.25am

6.	Call for General Business Items
	There were no general business items raised.

Risk Assessment

Mr Adye provided the Committee with the regular six monthly update on the Risks faced by Council and how those are ranked and mitigated.

There was discussion surrounding Climate Change and Air Quality related risks to the Region, as well as consultation currently underway in relation to Regional Forestry Investments (risk issue 6c).

C&S20/12

Resolutions

That Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2. Notes the top ten risks currently facing Council; the current and planned future position of the risk issue; the current situation and risk; the proposed mitigation approach; and the impact that mitigation approach will have on the level of risk.

3. Approves the risk mitigation approach to each of the ten risk issues as set out.

Gilbertson/Scott

CARRIED

Additional Expense Disclosures in the Long Term Plan

Mr Drury and Mr Peacock explained the reports which disclose additional costs not currently included in the Long Term Plan.

It was suggested that in order for the specific costs included in these reports to be relevant and/or understood, all of the other costs (in some activities up to 200 different cost categories) would need to be included as well, which could in fact add further complicate the financial reporting aspects of the LTP.

C&S21/12

Resolutions

The Corporate and Strategic Committee recommends that Council:

2. Does not include additional expense disclosures, as set out, in the final Long Term Plan document.

Dick/Rose

CARRIED

The meeting adjourned at 10.30am and reconvened at 10.45am.

Business Hawke's Bay Update

Mr Douglas provided the Committee with an update of Business Hawke’s Bay’s activities, with one of the main areas focus being business attraction.

C&S22/12

Resolution

1. That the report be received.

McGregor/Gilbertson

CARRIED

10.

Public Transport Update

Mrs Gilbertson provided the Committee with an overview of the current public transport usage statistics and improvements to bus services.

The ‘bikes on buses’ initiative will now be implemented this financial year, initially on the buses used on the main route between Napier and Hastings.

C&S23/12

Resolution

1. That the Corporate and Strategic Committee receives the Public Transport Update.

Rose/Scott

CARRIED

11.	General Business
	There were no General Business items.

12. & 13.

Confirmation of Public Excluded Minutes of the Corporate and Strategic Committee Meeting Held 14 March 2012 and

Matters Arising From Public Excluded Minutes of the Corporate and Strategic Committee Meeting Held on 14 March 2012

C&S24/12

Resolution

That Council excludes the public from this section of the meeting, being Agenda Item 12 Confirmation of Public Excluded Minutes of the Corporate and Strategic Committee Meeting held 14 March 2012 with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being as follows:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Confirmation of Public Excluded Minutes of the Corporate and Strategic Committee Meeting held 14 March 2012	7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

von Dadelszen/Rose

CARRIED

14.

Integration of Freshwater Activities

C&S25/12

Resolution

That Council excludes the public from this section of the meeting, being Agenda Item 14 Integration of Freshwater Activities with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being as follows.

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION

GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION

Integration of Freshwater Activities

7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

7(2)(j) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

For: Dick, Scott, McGregor, Gilbertson, Rose, von Dadelszen, Mohi Wilson

Against: Remmerswaal, Kirton

Dick/Rose

CARRIED

15.

Ruataniwha Water Storage Project: Appointment of a Financial Services Provider; Additional Funding Requirements

C&S26/12

Resolution

That Council excludes the public from this section of the meeting, being Agenda Item 15 Ruataniwha Water Storage Project: Appointment of a Financial Services Provider; Additional Funding Requirements with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being as follows:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Ruataniwha Water Storage Project: Appointment of a Financial Services Provider; Additional Funding Requirements	7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Rose/McGregor

CARRIED

16.

Hawke's Bay Regional Investment Company Draft Statement of Intent

C&S27/12

Resolutions

1. That Council excludes the public from this section of the meeting, being Agenda Item 16 Hawke's Bay Regional Investment Company Draft Statement of Intent (1.00pm) with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being as follows:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Hawke's Bay Regional Investment Company Draft Statement of Intent (1.00pm)	7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

2. That Dr Andy Pearce, Chairman of the Hawke’s Bay Regional Investment Company Board of Directors, be present for discussion of this item as the Company’s representative.

Rose/Gilbertson

CARRIED

Councillor Kirton left the meeting at 11.45am and re-joined the meeting at 11.55am.

The meeting went into public excluded session at 11.45am and out of public excluded session at 2.20pm

Closure:

There being no further business the Chairman declared the meeting closed at 2.20pm on Wednesday, 16 May 2012.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................