MINUTES OF A meeting of the Asset Management and Biosecurity Committee

Date:                          Wednesday 15 February 2012

Time:                          9:00am

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                       K Rose - Chairman

E von Dadelszen

N Kirton

A J Dick

L Remmerswaal

E McGregor

C Scott

F Wilson

M Apatu

A Manuel 

In Attendance:         

R Little, Hastings District Council

J O’Shaughnessy, Hastings District Council

M Adye, Group Manager Asset Management

S Chandler, Executive Assistant

1. WELCOME/APOLOGIES/NOTICES 

          Chairman Rose welcomed everyone to the meeting including guests from Hastings District      Council Rowan Little and John O’Shaughnessy.

Apologies received from Councillor Tim Gilbertson.

It was noted that Andrew Newman was unable to attend this meeting.

Von Dadelszen/ Scott

CARRIED

2. CONFLICT OF INTEREST DECLARATIONS

Councillor Scott advised she would be excusing herself from Item 7, Haumoana Erosion Issues due to her participation in the hearing process.

3. CONFIRMATION OF MINUTES OF the Asset Management and Biosecurity Committee held on 16 November 2011

AMB1/12

Resolution: Minutes of the Asset Management and Biosecurity Committee held on Wednesday, 16 November 2011, a copy having been circulated prior to the meeting, were taken as read and confirmed. Scott/von Dadelszen CARRIED

4.       Matters Arising from Minutes OF THE ASSET Management and Biosecurity Committee held on Wednesday 16 November 2011

Councillor Scott referred to Item 10 from 16 November meeting advising the Hearing for the Proposed Regional Pest Management Strategy and Proposed Regional Phytosanitary Strategy would take place today.

5.	Actions from Asset Management and Biosecurity Committee meetings
AMB2/12	Resolution: Mr Adye advised the Committee that an article on Sawfly would be produced this winter. Scott/Wilson CARRIED

6.	Consideration of General Business Items
	CALL FOR GENERAL BUSINESS ITEMS 1. Aramoana Woolshed 2. Survivors Afternoon Tea 3. 100^th Kiwi Release 4. Shingle Contracting

9.10 am Councillor Scott excused herself from the meeting.

9.30 am Adrian Manuel, Māori Committee Member joined the meeting.

7.

Haumoana Erosion issues Mr Adye introduced Messer’s Little and O’Shaughnessy attending the meeting to provide an update on progress relating to Haumoana Erosion.  An in-depth background paper was provided as part of the agenda. Mr Little presented a PowerPoint presentation which showed the different options that were being modelled and assessed.  This included costs and different funding options. The final decision will be made by Hastings District Council through their 2012 -2022 Long Term Plan process. Following a discussion the attendees were thanked for attending the meeting and providing their update.

AMB3/12

Resolution: The Asset Management & Biosecurity Committee accepts the report. McGregor/von Dadelszen CARRIED

9.50 am Councillor Scott rejoined the meeting.

8.

General Business

1. Aramoana Woolshed – Councillor McGregor informed the Committee he had recently been in Aramoana at the same time as the historic woolshed was being hoisted off its foundations for remedial work following its damage by a landslip during the April 2011 flood event.. He noted it was good to see this piece of history being saved. 2. Survivors Afternoon Tea – Councillor Scott informed the Committee she had attended the 81^st commemoration of the 1931 earthquake.  She wished for formally thank all the Council staff involved especially Lisa Pearse and Susan Wylie for all their efforts. 3. 100^th Kiwi Chick Release – Councillor Wilson advised the Committee he had attending this recent ceremony at Maungataniwha.  Rachel Hunter has been made patron of the Trust and was on hand for this event.  He also noted that without the benefit of possum control and the use of 1080 the re-establishment of biodiversity at this reserve would not have been possible. 4. Shingle Contract – Marei Apatu informed staff he had received concerns from whitebait fishers in the vicinity of Blackbridge noted that excavation of shingle had disturbed the river bed exposing clay and dirt.  Mr Adye advised he would report back on this at the next meeting.

9.

Confirmation of public excluded minutes of asset management & biosecurity meeting held on 16 november 2011

AMB4/12

Resolution:

That Council excludes the public from this section of the meeting, being Agenda Item 9 Confirmation of Public Excluded Minutes from Asset Management Meeting held on 16 November 2011 with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being as follows:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Confirmation of Public Excluded Minutes from the Asset Management & Biosecurity  Meeting Held on 16 November  2011	7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Scott/Kirton

CARRIED

The meeting went into public excluded session at 10.05 am and out of public excluded session at 10.15 am.

Closure:

There being no further business the Chairman declared the meeting closed at 10.15 am on Wednesday, 15 February 2012.

Signed as a true and correct record.

DATE: ................................................               CHAIRMAN: ...............................................