MINUTES OF A meeting of the Regional Council
Date: Wednesday 24 August 2011
Time: 9.00am
Venue: |
Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER |
T Gilbertson
E McGregor
L Remmerswaal
K Rose
C Scott
E von Dadelszen
F Wilson - Chairman
N Kirton
In Attendance: A Newman – Chief Executive
P Drury – Group Manager Corporate Services
M Adye – Group Manager Asset Management
L Hooper – Acting Governance & Administration Manager
J Keenan – Revenue Accountant
J Peacock – Financial Controller
B Lawrence – Manager Compliance & Harbours
D Lew – Group Manager Resource Management
H Baalousha – Senior Groundwater Scientist
D Gordon – Principal Groundwater Scientist
The Chairman welcomed everyone to the meeting. Councillor McGregor offered the prayer.
RC2/11 Resolution
1. That the apology from Mr Mike Mohi be accepted.
Scott/Gilbertson
CARRIED
Under 3.1.9 of Council’s Standing Orders, Mrs June Graham spoke to Council in relation to consultation and the article in ‘Our Place’ about the special consultative process held for the Investment Company proposal, on behalf of Baywatch.
2. CONFLICT OF INTEREST DECLARATIONS
There were no conflict of interest declarations.
3. CONFIRMATION OF MINUTES OF the Regional Council Meeting held on 27 July 2011
Minutes of the Regional Council Meeting held on Wednesday 27 July 2011, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and accurate record. CARRIED |
4. Matters Arising from Minutes of the Regional Council Meeting held on Wednesday 27 July 2011
There were no matters arising from the minutes.
Action Items from Council Meetings |
|
|
Mr Newman updated Councillors on the status of the items. In relation to the Sargeant report and coastal erosion at Haumoana /Te Awanga, further funding was considered at the 17 August Asset Management & Biosecurity committee meeting and the recommendation to approve this funding is on Council’s agenda today. Chairman Wilson advised that discussions surrounding councillor remuneration issues had taken place. Progress and development of Cycleways will be put before Council for consideration at the 14 September Corporate and Strategic Committee meeting. |
1. That Council receives the report “Action Items from Council Meetings”. CARRIED |
Consideration of General Business Items |
|
|
China trip (Remmerswaal) Leave of Absence (Scott) |
Affixing of Common Seal 1. The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.
|
|||||||||||||
That Council: 1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 2. Confirms the action to affix the Common Seal. CARRIED |
Local Body Elections - Electoral System |
|
|
Mr Drury noted that this paper, presenting options for voting systems for Local Body Elections, came before Council on a six yearly basis. There was discussion surrounding the Single Transferable Voting system, and whether public opinion about which system was used should be sought. |
That Council: 1. Exercises its discretion under Section 79(1)(a) and 82(3) of the Act, and make a decision on this issue without conferring directly with the community or others due to the nature and significance of the issue to be considered, and the option available to the public to demand a poll under the Local Electoral Act should they choose to do so and can obtain the necessary number of signatures (5% of the electors). 2. Approves the retention of the status quo and continues with the First Past the Post electoral system. 3. Instructs staff to action the necessary public notices and any other processes required under the Local Electoral Act 2001 in respect to the method of voting for the Local Body Elections 2013. CARRIED |
Setting of 2011/12 Rates |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Mr Drury and Mr Keenan responded to questions of clarity from Councillors. Mr Adye clarified the process required to address recent issues in the Kopuawhara catchment. It was suggested that rating for subsidised public transportation may need review in light of some ‘rural’ communities having access to public transport. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
That Council: 1. Agrees that the decisions to be made on the setting and assessing of rates cover information that has been included in the funding impact statement of the 2011/12 Annual Plan as required by Section 95 of the Local Government Act 2002 and further that such decisions require special consultative procedure under Sections 83 and 85 of the Act, such special consultative procedure having been previously carried out on the 2011/12 Annual Plan. 2. Sets and assesses the following rates scheduled below for the period 1 July 2011 to 30 June 2012. General Funding Rates 2.1 General Rate based on land value Pursuant to Section 13 of the Local Government (Rating) Act 2002 a General Rate of $7.86 per $100,000 of land value on the estimate of projected valuation for land value shall be set on the rating units within the region. The General Rate will yield $1,225,693 (GST inclusive) which is required to meet the statutory functions of the Council. 2.2 Uniform Annual General Charge Pursuant to Section 15 of the Local Government (Rating) Act 2002, a Uniform Annual General Charge of $37.15 (including GST) will be charged on each separately used or inhabited part of a rating unit. The Uniform Annual General Charge will yield $2,525,929 (inclusive of GST) which is required to meet the statutory functions of Council. Targeted Rates 2.3 Subsidised Public Transport Rate Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate of $24.64 per $100,000 of land value on the estimate of projected valuation for the land value shall be set on the rating units contained within the Napier (excl. Bay View Township) and urban Hastings residential and commercial areas including Havelock North. The purpose of the rate is to fund the Subsidised Passenger Transport System (bus services) and the Total Mobility (transport subsidy for disabled persons) which operate in both cities. The total rate required is $1,679,000 (GST inclusive). 2.4 Heretaunga Plains Flood Control Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate on a graduated scale as set in the Schedules shown below shall be set on those rating units that benefit directly or indirectly from the Heretaunga Plains Flood Control Scheme. (a) Differential Rate for Flood Protection set on the Estimate of projected valuations of Capital Value comprising all rateable rating units within Hastings District and Napier City
F1: Directly at Risk of Loss Rateable land situated in the Heretaunga Plains Control Scheme area which Council considers receives protection from the risk of flooding up to a one per cent Annual Exceedence Probability (AEP) flood and of river alignment. The benefits of these protection measures – i.e. stopbanking, river control and stability of channel location, are a reduction in the risk of loss of life, limb, land and capital investment such as orchards, vineyards, residential, commercial, industrial and supporting infrastructure situated on the Heretaunga Plains. F2: Indirectly at Risk of Loss Rateable land situated within the boundaries of the Hastings District and Napier City Councils which Council considers at risk from the indirect effects of river realignment and flood causing loss of infrastructure and general opportunities to the Community. (b) Rates for Drainage Maintenance in specific areas on the Heretaunga Plains These rates are set on the estimate of projected valuations of Land Value of those rating units that receive direct benefit of the specific drainage maintenance. Rating units zoned industrial are charged a differential equal to 4 times the normal rate due to the expected rainfall run-off from these rating units, and their comparative land values. Rates – per $100,000 of Land Value
Karamu Drainage Maintenance The Havelock North community is considered to be an exacerbator to the Karamu Drainage Scheme since the rainfall run-off from Havelock North eventually discharges into the Karamu Stream. The rates are to be set at $9.26 being a fixed amount per separately used or inhabited part of a rating unit on those properties identified on a specific mapped area of Havelock North. Where two or more rating units are contiguously joined, owned by the same person and used for the same purpose, then only one fixed amount will be payable. The total amount of the rates is $50,736 (GST inclusive). Karamu Enhancement The purpose of this rate is to part fund the cost of the environmental enhancement work on the Karamu Stream and its tributaries. The rates are to be set at $8.66 being a fixed amount per separately used or inhabited part of a rating unit on those properties identified on a specific mapped area of Havelock North. Where two or more rating units are contiguously joined, owned by the same person and used for the same purpose, then only one fixed amount will be payable. The total amount of the rates is $47,456 (GST inclusive). 2.5 Upper Tukituki Catchment Control Scheme Special Rating Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate on a graduated scale as set out in the schedule on the estimate of projected valuation land value of the rating units shall be set within the Upper Tukituki Special Rating area. Schedule Rate – per $100,000 of Land Value
The total rates to be assessed are $663,619 (GST inclusive) which are to be applied to the flood protection works of the Upper Tukituki Catchment Control Scheme. 2.6 Poukawa Drainage Special Rating Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate on a graduated scale as set out in the schedule on the land value of the rating units shall be set within the differential rating area. Schedule Rate – per $100,000 of Land Value
The rates of $26,738 (GST inclusive) are required for the maintenance work in the Poukawa drainage scheme. 2.7 Porangahau Flood Control Scheme Special Rating Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate shall be set for the amount in the dollar on the land value of the rating units within the Porangahau area of the Central Hawke's Bay District being the Porangahau Flood Control Scheme Special Rating Area situated within the Hawke's Bay Region. Schedule Rate – per $100,000 of Land Value Differentials $10.80 The rates of $34,934 (GST inclusive) are required for maintenance work in the Porangahau Flood Control Scheme. 2.8 Paeroa Drainage Scheme Special Rating Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002, a Rate shall be set on the rating units within the Paeroa Drainage Scheme Special Rating Area. Such rate to be set and assessed using the area system of rating on a graduated scale. Schedule Rate – Dollars for each Hectare
The rates of $21,970 (GST inclusive) are required for maintenance work in the Paeroa Drainage Scheme. 2.9 Ohuia Whakaki Drainage Scheme Rating Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002 a Rate shall be set on the rating units within the Ohuia Whakaki Drainage Scheme Rating Area. Such rate to be set and assessed using the area system on a graduated scale. Schedule Rate – Dollars for each Hectare
The rates of $58,207 (GST inclusive) are required for maintenance work in the Ohuia Whakaki Drainage Scheme. 2.10 Upper Makara Stream Catchment Control Scheme Special Rating Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate shall be set on the rating units within the Upper Makara Stream Catchment Control Special Rating Area. Such rate to be set and assessed using the area system on a graduated scale.
Schedule Rate – Dollars for each Hectare
The rates of $33,624 (GST inclusive) are required for maintenance work in the Upper Makara Stream Catchment Control Scheme. 2.11 Esk River and Whirinaki Stream Maintenance Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate shall be set on all rating units benefiting from the maintenance work in the Esk River and Whirinaki Stream area. Such rate to be set and assessed using the area basis of rating on a Differential Rating Scheme. Schedule Rate - Dollars for each Hectare
The rates of $22,576 (GST inclusive) will be applied to the maintenance work in the Esk River and Whirinaki Stream Maintenance Scheme. 2.12 Te Ngarue Stream Flood Protection Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate shall be set on all rating units benefiting from the maintenance work in the Te Ngarue Stream area. Such rate to be set and assessed using the area basis of rating on a differential rating scheme. Schedule Rate - Dollars for each Hectare TN TN1 Differentials 29.15 184.31 The rates of $2,928 (GST inclusive) will be applied to the maintenance work in the Te Ngarue Stream Scheme. 2.13 Kopuawhara Stream Flood Control Maintenance Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate shall be set on all rating units benefiting from the maintenance work in the Kopuawhara Stream area. Such rate to be set and assessed using the area basis of rating on a differential rating scheme. Schedule Rate - Dollars for each Hectare
The rates of $7,940 (GST inclusive) will be applied to the maintenance work in the Kopuawhara Stream Flood Control Scheme. 2.14 Wairoa Rivers and Streams Scheme Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate shall be set on all rating units within the Wairoa District. Such rate to be set on the capital value.
Schedule Rate – per $100,000 of Capital Value Differentials $7.20 The rates of $125,128 (GST inclusive) will be applied to the maintenance work of the scheme. 2.15 Maraetotara Flood Control Scheme (Maintenance) Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate shall be set on the rating units within the Maraetotara Flood Control Scheme Special Rating Area. Such rate to be set on the Capital Value. Schedule Rate – per $100,000 of Capital Value Differentials $8.61 The Rates of $10,744 (GST inclusive) will be applied to the maintenance of the scheme. 2.16 Maraetotara Flood Control Scheme (Loan Repayment) Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate shall be set on the rating units for loan charges for the Maraetotara River Stopbank. Such rate to be set on the Capital Value. Schedule Rate – per $100,000 of Capital Value Differentials $21.10 The Rates of $17,941 (GST inclusive) will be applied to the loan repayments and interest payments of the scheme. 2.17 Central and Southern Area Rivers and Streams Scheme These rates are set based on the estimates of projected valuations on the capital values of the rating units within the Taupo District, Hastings District, Napier City, Central Hawke's Bay District and Rangitikei District. Schedule Rate – per $100,000 of Capital Value Differentials 83 cents The total rate required is $230,651 (GST inclusive) to fund removal of vegetation, bank stabilisation and land purchase on various rivers and streams. 2.18 Bovine Tb Vector Control Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate on all rural rating units containing 4.0468 hectares or more within the Region be set and assessed on the area basis in accordance with the Differential rating system. Schedule Rate - cents for each Hectare Group 53.14 The rates of $550,365 (GST inclusive) will be applied to Bovine Tb Vector Control work within the Region. 2.19 Plant Pest Strategy Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate on all rural rating units containing 4.0468 hectares or more within the Region be set and assessed on the area basis in accordance with the Differential Rating System determined under the provisions of the Bio-Security Act 1993. Schedule Rate - cents for each Hectare Group 40.70 The rates of $402,643 (GST inclusive) will be applied to the Plant Pest Strategy within the Region.
2.20 Animal Pest Strategy Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate on all rural rating units containing 4.0468 hectares or more within the Region be set and assessed on the area basis in accordance with the Differential Rating system determined under the provisions of the Bio-Security Act 1993. Schedule Rate - cents for each Hectare Group A B C 50.60 133.43 0 The rates of $1,194,142 (GST inclusive) will be applied to the Animal Pest Strategy within the Region. 2.21 Clean Heat Financial Assistance Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate shall be set on the rating units within the affected airsheds of Napier and Hastings. Such rate to be set on the Land Value. Schedule Rate – per $100,000 of Land Value Differentials $8.80 The rates of $670,639 (GST inclusive) will be applied to the provision of a financial incentive package to encourage the replacement of open fireplaces and non-compliant wood burners with a more efficient form of heating and insulation. The aim is to reduce the particles of polluting smoke in the affected airsheds. 2.22 Rates to Repay Loans to Homeowners for Clean Heat and Insulation Council has resolved to provide/facilitate loan funding to assist homeowners for insulation where this is a shortfall between the cost of insulation (to EECA standards) and the grants available from EECA and other funders. Further, the Council will provide loan funding to homeowners in the identified airshed wishing to install a more efficient form of heating. The loans for replacement of open fire or non-compliant wood burners will be 50% interest free. The loans for insulation which is available to all ratepayers in the region will be charged interest subject to the prevailing borrowing interest rate. The total loans plus interest will be repaid over 10 years as a fixed amount through a Targeted Differential Rate. The Differential Rate for each year to apply over a period of up to 10 years would, for example, equate for a 10 year repayment of $10.00 per $100.00 of borrowings uplifted by individual ratepayers. In this example, if a ratepayer borrows $5,200, then the annual Targeted Differential Rate for that ratepayer would be $520.00 each year for a 10 year period. It is noted that different calculations would apply where the period of repayment was less than 10 years. The borrowings comprise the loan, interest charge, service fee and GST. Pursuant to Section 16 of the Local Government (Rating) Act 2002, the 2011/12 rates are $173,940 (GST inclusive), and are to be set on the rating units that are servicing a loan for insulation or clean heat. 2.23 Economic and Tourism Development The Regional Council now directly rates all ratepayers in the region for economic and tourism development The basis of rating is as follows: 30% of the total rates are to be funded by the commercial or industrial properties, this rate is based on Capital Value. The remaining 70% is to be collected from residential and rural properties as a Uniform Annual Charge. Wairoa District ratepayers contribution is to be limited to 5% of the total rate. Pursuant to Section 16 of the Local Government (Rating) Act 2002 a rate shall be set on all commercial and industrial rating units. Such rate is to be set on the capital value. Schedule Rate – Per $100,000 of Capital Value
Pursuant to Section 15 of the Local Government (Rating) Act 2002, a Fixed Charge shall be set on all residential and rural rating units. Schedule Rate – Per Fixed Charge
The rates of $1,380,000 (GST inclusive) will be applied for the purposes of economic and tourism development. 2.24 Due Dates for Payment of Rates The rates are due and payable on or after 1 October 2011. Pursuant to Section 57 of the Local Government (Rating) Act 2002 a penalty charge of 10% will be imposed on the current rates remaining unpaid as at 1 February 2012. CARRIED |
Financial Report for 12 Months Ended 30 June 2011 - Draft Annual Report 2010/11 Adoption for Audit |
|
|
Mr Drury provided a brief overview of the contents of the report and attachments prior to he and Mr Peacock responding to queries of clarity from Councillors. Councillors made note of the Operations Group profit. |
That Council: 1. Confirms the decisions to be made are not significant under the criteria contained in Council’s adopted "policy on significance"; and Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on those issues without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 2. Adopts the Draft Annual Report for the period 1 July 2010 to 30 June 2011, subject to any adjustments required by Council, for the purposes of audit, with a view to Council adopting the final report at its meeting on 26 October 2011. 3. Resolves that $109,635 profit on external work undertaken by Council's Operations Group during the year ended 30 June 2011 be used by Council to increase the cash operating balances available to fund general funded operating expenditure. CARRIED |
Special Consultative Process - Dangerous Dams Review |
|
|
Mr Lawrence provided Council with an update on the situation in relation to Central Government policies and rules, which provided the rationale for delaying the Dangerous Dams Policy review. Councillors expressed concerns that a proper paper trail be reflected on the file. |
That Council: 1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 2. Agrees not to undertake the Special Consultative Process to review the Council’s Dangerous Dams Policy, which was approved at the Environmental Management Committee on 10 August 2011 CARRIED |
Recommendations from the Environmental Management Committee |
|
|
Due to an administrative error, a replacement paper with resolutions from the 10 August Environmental Management Committee meeting was tabled, and that paper was taken as read. |
That Council: Draft Regional Stormwater Strategy 1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 2. Endorses the draft ‘Regional Stormwater Strategy’ with amendments as discussed at the Environmental Management Committee meeting. 3. Instructs staff to undertake further community engagement on the draft Regional Stormwater Strategy in conjunction with engagement associated with draft Growth and Infrastructure changes to the Regional Policy Statement. Engagement will include the following initiatives: 3.1. opportunity for general public input for a three week period in August/September; 3.2. media release and promotion of draft Regional Stormwater Strategy on Council’s website; and 3.3. targeted promotion of draft Regional Stormwater Strategy with key stakeholders (e.g. NZTA, DHB Public Health Unit).
Draft Growth and Infrastructure RPS Change 4. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision because the Resource Management Act allows people to have an opportunity to submit on a future proposed plan change following a decision by Council to publicly notify it. 5. Endorses the draft plan change for ‘urban growth and strategic integration of infrastructure’ with amendments from the 10 August 2011 Environmental Management Committee discussions. 6. Instructs staff to undertake further community engagement on the draft plan change for ‘urban growth and strategic integration of infrastructure’ with that engagement including the following initiatives: 6.1 opportunity for general public input for three week period in August/September; 6.2 media release and promotion of draft Changes on Council’s website; 6.3 targeted promotion of draft Changes with key stakeholders (for example: NZTA, Chamber of Commerce, DHB Public Health Unit, and reassembly of the HPUDS ‘reference group’); and 6.4 targeted promotion of draft Changes to persons who made submissions on HPUDS. Resource Management Plan Amendment Delegations 7. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 8. Delegates authority to the Group Manager Strategic Development (or nominated delegate, Team Leader Policy) the following responsibilities: 8.1 Section 55 RMA: to identify and make necessary amendments to resource management planning documents to give effect to a Direction in a national policy statement. 8.2 Sections 43B and 44A RMA: to identify and make necessary amendments to resource management planning documents to remove duplication of, and remove conflict with, a national environmental standard. 8.3 Both delegations being subject to reporting to Council, the amendments together with the consequent implications for Council and the Regional community. Strategic Approach to Wetland Management 9. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 10. Instructs staff to prepare a single ‘whole of Council’ strategic plan for the ongoing investigation, management and investment into the Hawke’s Bay region’s wetlands together with estimated costs for consideration in the 2012-2022 Ten Year Plan process. Special Consultative Procedure – Navigation Safety Bylaw Review 11. Approves the content of the Summary of Statement of Proposal and the Statement of Proposal for the Proposed Navigation Safety Bylaws. 12. Approves the proposed consultation process and timeline as outlined. CARRIED |
Recommendations from the Corporate and Strategic Committee |
|
|
Mr Newman and Mr Adye, in response to a query, provided Councillors with an overview of the rationale for CHBDC seeking this funding in an effort to expedite the building of the infrastructure required for the proposed land based wastewater treatment system. It was noted that the actual merits or otherwise of the ‘new’ proposed treatment system would be analysed through the consent application process, and were being considered as part of this discussion. Mr Drury suggested that the funding for this loan be provided from the Sale of Land (Investment) account. Councillor Kirton moved an amendment to the recommendations to include a new recommendation, which Councillor Remmerswaal seconded, being: 2.5 That the loan to construct the CHB wastewater system ensures that it meets its consent requirements by September 2014. For: Remmerswaal, Kirton Against: Dick, McGregor, Scott, Gilbertson, Rose, von Dadelszen, Wilson The amendment was Lost 2:7 and the original Recommendations therefore stood. Councillor Remmerswaal moved an amendment to the recommendations to include a new recommendation, which Councillor Dick seconded (proforma), being: 3. Council asks CHBDC to actively discourage residents from using dishwashing and clothes washing detergents that contain phosphates in order to reduce phosphate contamination in the Tukituki River. For: Dick, Remmerswaal, McGregor, Kirton Against: Scott, Gilbertson, Rose, von Dadelszen, Wilson The amendment was Lost 4:5 and the original Recommendations therefore stood. |
That Council: Central Hawke’s Bay District Council Wastewater Project 1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 2. Makes available a short term loan from Council’s Sale of Land (Investment) account on the following basis. The loan be: 2.1 $800,000 interest free for 1 year, repayable within 1 calendar year from date of advance (note Council will forego $3,200 of interest per month) 2.2. Made to Central Hawke’s Bay District Council 2.3 Made to allow for irrigation infrastructure for the treatment of effluent from the Waipawa urban area to be constructed and commissioned on the Waipawa forest block owned by HBRC
2.4 Responsibility for the construction and subsequent operation of the irrigation system, including compliance with relevant resource consents, remain with Central Hawke’s Bay District Council, with this set out in a legally binding agreement between the two parties. CARRIED
Environmental Action Awards 3. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 4. Supports, in principle, the holding of the Environmental Action Awards in November 2011 jointly with Napier City and Hastings District Councils, with additional support from the Department of Conservation; and that Wairoa and Central Hawke’s Bay District councils be invited to participate in the awards, for a modest financial contribution. 5. Agrees that the Environmental Action Awards be held every two years, with venue and organising Council to be rostered. McGregor/ Scott CARRIED |
The meeting adjourned at 1.10pm and reconvened at 1.40pm.
Port of Napier Limited - Board of Directors Appointments |
|||||||
|
|
||||||
1. That the Council exclude the public from this section of the meeting being Agenda Item 20 Port of Napier Limited - Board of Directors Appointments with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being as follows:
2. That Mr Garth Cowie, CE Port of Napier Limited be granted permission to join the Public excluded session for this agenda item. CARRIED |
The meeting went into public excluded session at 1.40pm and out of public excluded session at 2.20pm
Recommendations from the Asset Management and Biosecurity Meeting |
|
|
Councillors noted that the region’s status as TB Free was first made public at the Asset Management and Biosecurity Committee meeting on 17 August, and that vigilance would be required to maintain that status. |
That Council: Haumoana Erosion Mitigation 1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 2. Agrees to meet 30% of the cost of additional work suggested by Mr Serjeant in his report, estimated to cost $100,000.00, including further Unibest modelling to determine the possible down drift effects from the proposed groyne fields and if effects are identified the costs for mitigating those effects. Rose/Kirton For: Dick, Remerswaal, McGregor, Gilbertson, Rose, von Dadelszen, Kirton Against: Scott, Wilson CARRIED 7:2 3. Agrees on a ‘without prejudice’ basis to directly refer to the Environment Court any future resource consent applications made by HDC for Haumoana coastal protection works. Rose/Kirton CARRIED
4. Advises Hastings District Council the above resolutions are subject to their agreement to proceed with the preparation of a Statement of Proposal and Special Consultative process on the issue in accordance with the Local Government Act 2002. Rose/Kirton CARRIED Issues Arising From April Storm 5. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 6. Notes and endorse the flood response work already authorised by staff. 7. Notes that further community consultation may result in staff developing proposals for further flood schemes particularly serving Waimarama, Kairakau and Whirinaki communities. 8. Authorises staff to work with the Whakaki community and other agencies to mitigate the risk of flooding to properties in that community, including making a contribution of up to 50% of the cost of the mitigation work or $60,000, whichever is the greater; with that funding sourced from the Wairoa District wide Flood Reserve held by Council. 9. Agrees to a further consider funding towards flood reinstatement work on the Kopuawhara Scheme when a detailed report from staff is presented.
Regional Pest Management Strategy Review 10. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 11. Agrees to continue the current Regional Pest Management Strategy review but propose a substantially unchanged strategy with an accompanying publicity campaign explaining reasons why this is being done. 12. Notes that this review will include an appropriate public consultation and submission period in accordance with the requirements of the Biosecurity Act. 13. Agrees that an in depth review of the Strategy will be completed once the proposed Biosecurity Amendment Act is in force and its supporting National Policy Direction has been published. Heretaunga Plains Flood Control Scheme - Rivers: Review of Levels of Service 14. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 15. Receives the Economic Impact Assessment Report. 16. Notes that loans taken out to fund sawfly remediation work will be fully repaid between 2015/16 and 2017/18. These commitments will need to be taken into account when developing work programme and funding options. 17. Instructs staff to continue to develop and refine options for improving the level of service for the Heretaunga Plains Rivers, including public consultation, over the next two years; with the preferred option, including cost implications, being included in Council’s Draft LTP 2012-22 for public comment/submission. Animal Health Board 18. Makes note of the recent declaration from the AHB "that the Hawke’s Bay Region is now free of any TB infected herds". CARRIED |
Long Term Plan (LTP) 2012-22 |
|
|
There was discussion around Community Outcomes and changes to the relevant legislation. |
That Council: 1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 2. Adopts the Long Term Plan timelines set out, and leading up to the adoption of the Long Term Plan on Tuesday 28 June 2012. CARRIED |
Chairman's Monthly Report |
|
|
The Chairman’s report was tabled. The Chairman then provided a brief overview of the outcomes from the various meetings he had attended. |
1. That the report be received. CARRIED |
Ruataniwha Groundwater Model Scenarios |
|
|
Dr Baalousha provided a presentation to the Councillors, explaining the findings from the future scenarios run through the Ruataniwha transient groundwater model in an effort to predict what might happen in the catchment under varying conditions. |
1. That Council receives the report. CARRIED |
August 2011 Work Plan Looking Forward |
|
|
Mr Newman provided an update on the various work programmes of Council. |
1. That Council receives the August 2011 Work Plan Looking Forward report. CARRIED |
Closure:
There being no further business the Chairman declared the meeting closed at 3.25pm on Wednesday 24 August 2011.
Signed as a true and correct record.
DATE: ................................................ CHAIRMAN: ...............................................