Minutes of Asset Management and Biosecurity Committee

1. WELCOME/APOLOGIES/NOTICES

It was noted that Councillor Gilbertson would be approximately 15 minutes late.

M Apatu advised he would be departing at approximately 9.45am.

2. CONFLICT OF INTEREST DECLARATIONS

There were no conflicts of interest.

3. CONFIRMATION OF MINUTES OF the Asset Management and Biosecurity Committee held on 11 May 2011

Resolution:

Minutes of the Asset Management and Biosecurity Committee held on Wednesday, 11 May 2011, a copy having been circulated prior to the meeting, were taken as read and confirmed.

Wilson /Scott

CARRIED

4. Matters Arising from Minutes OF THE ASSET Management and Biosecurity Committee held on Wednesday 11 May 2011

There were no matters arising from the minutes.

Actions from Asset Management and Biosecurity Committee meetings

AMB2/11

Resolution:

That the Committee receives the report “Action Items from Asset Management and Biosecurity Committee Meetings”.

Scott/Wilson

CARRIED

6.	Consideration of General Business Items There were no items of general business.

Haumoana erosion mitigation

Mr John O’Shaughnessy and Mr Rowan Little from Hastings District Council were introduced to the Committee. Mayor Lawrence Yule attended via Skype at 8.50 am.

The Committee directed questions to both Mr O’Shaughnessy and Mayor Yule. Advice and clarification was also sought from Mr Darryl Lew. Following a lengthy discussion the Committee voted and amendments were made to the following recommendations.

Councillor N Kirton joined the meeting at 8.50 am.

AMB3/11

Resolution:

That the Asset Management and Biosecurity Committee recommend Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2. Agrees to meet 30% of the cost of additional work suggested by Mr Serjeant in his report, estimated to cost $100,000.00 including further Unibest modelling to determine the possible down drift effects from the proposed groyne fields and if effects are identified, costs for mitigating those effects.

3. Agrees on a ‘without prejudice’ basis to directly refer to the Environment Court any future resource consent applications made by HDC for Haumoana coastal protection works.

4. Advises Hastings District Council the above resolutions are subject to their agreement to proceed with the preparation of a Statement of Proposal and Special Consultative process on the issue in accordance with the Local Government Act 2002.

Scott/Gilbertson

CARRIED

Issues arising from April Storm

Mr Clode joined the meeting and Mr Adye outlined the paper which provided an update on the situation.

The following points were noted:

§ Council setting up working party for Waimarama area to initiate and look into a targeted scheme.

§ Work has been carried out on a Whirinaki Culvert which is not a HBRC asset. It has an outfall to sea and runs through private property, NZTA, HDC and PanPac land. Mr Clode explained HBRC had reinstated the culvert and agreed to meet an equal share of the cost with HDC, NZTA and PanPac. He also noted it had a limited life and would be a significant cost to replace in due course.

§ Investigations are ongoing. One option being considered is to include it within the Whirinaki Scheme.

Mr Apatu departed the meeting at 10.30 am.

The Meeting broke for morning tea at 10.30 am and resumed at 10.45 am.

§ The Committee was informed on work being carried out and investigations in the Whakaki Area. Mr Adye advised further meetings would take place shortly and detail reported back to Council.

§ The Committee discussed the effectiveness of flood reserves for this region. Mr Adye outlined the history of the Wairoa Flood Reserve.

§ Mr Adye advised that as the damage at Kopuawhara was incurred to Scheme assets, funding for the necessary repairs would need to be funded, in the first instance, from Scheme insurance arrangements. Accordingly a recommendation on funding flood damage repairs for this Scheme was left on the table.

ACTION:

1. Keep the Committee informed on Kopuawhara Scheme progress.

2. Investigate the potential for a Councillor field trip to this region.

3. Farm Foresters be reminded of their responsibility in good forestry practices around waterways.

The Committee acknowledged the good work done by staff throughout this event.

AMB4/11

Resolution:

That the Asset Management and Biosecurity Committee recommend Council:

2. Notes and endorses the flood response work already authorised by staff.

3. Notes that further community consultation may result in staff developing proposals for further flood schemes particularly serving Waimarama, Kairakau and Whirinaki communities.

4. Authorises staff to work with the Whakaki community and other agencies to mitigate the risk of flooding to properties in that community, including making a contribution of up to 50% of the cost of the mitigation work or $60,000, whichever is the greater; with that funding sourced from the Wairoa District wide Flood Reserve held by Council.

Wilson /von Dadelszen

CARRIED

Regional Pest Management Strategy Review

Mr Adye and Mr Leckie outlined to the Committee a range of options for the review of the Regional Pest Management Strategy.

Following a discussion by the Committee it was agreed to proceed with the recommendation put forward by staff.

AMB5/11

Resolution:

That the Asset Management and Biosecurity Committee recommend Council:

2. Agrees to continue the current Regional Pest Management Strategy review but propose a substantially unchanged strategy with an accompanying publicity campaign explaining reasons why this is being done.

3. Notes that this review will include an appropriate public consultation and submission period in accordance with the requirements of the Biosecurity Act.

4. Agrees that an in depth review of the Strategy will be completed once the proposed Biosecurity Amendment Act is in force and its supporting National Policy Direction has been published.

Wilson /Gilbertson

CARRIED

10.

Heretaunga Plains Flood Control Scheme - Rivers: Review of Levels of Service

Mr Adye outlined key points of the paper. He then introduced Mr Sean Bevin from Economic Solutions. Mr Bevin carried out an economic analysis in August 2010, and presented his findings here today.

The Committee discussed Mr Bevin’s findings. It was noted that this is a key LTP issue with more strategy work still to be carried out.

ACTION: Provide a copy of presentation slides to Councillors and also to Chamber of Commerce.

AMB6/11

Resolution:

That the Asset Management and Biosecurity Committee recommend Council:

2. Receives the Economic Impact Assessment Report.

3. Notes that loans taken out to fund sawfly remediation work will be fully repaid between 2015/16 and 2017/18. These commitments will need to be taken into account when developing work programmes and funding options.

4. Instructs staff to continue to develop and refine options for improving the level of service for the Heretaunga Plains Rivers, including public consultation, over the next two years; with the preferred option, including cost implications, being included in Council’s Draft LTP 2012-22 for public comment/submission.

Scott/Kirton

CARRIED

11.

Animal Health Board

Mr Campbell Leckie introduced Mr Terry Hynes from Animal Health Board. Mr Hynes provided an information powerpoint presentation updating Council on the state of TB in Hawke’s Bay.

AMB7/11

Resolution:

That the Asset Management and Biosecurity Committee receive the report.

1. That this Committee takes note of the recent declaration from the AHB "that the Hawke’s Bay Region is now free of any TB infected herds".

2. That this Committee congratulates the Biosecurity Staff of HBRC and the AHB on achieving such an outcome.

3. The AM & B Committee recommends to Council that the Chairman write to the secretary of the Hawke’s Bay TBfree committee to acknowledge the work of that committee in achieving a positive result in the controlling of bovine tuberculosis.

Rose/Gilbertson

CARRIED

12.	General Business
	There were no items of General Business.

Closure:

There being no further business the Chairman declared the meeting closed at 12.25pm on Wednesday 17 August 2011.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................