MINUTES OF A meeting of the Tenders Committee

Date:                          Friday 10 June 2011

Time:                          8.30am

Venue:

Chief Executive's Office Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                     E McGregor

K Rose

E von Dadelszen

F Wilson  - Chairman

In Attendance:          A Newman – Chief Executive

G Hansen – Group Manager Water Initiatives

L Hooper – Acting Administration Manager

1. WELCOME/APOLOGIES/NOTICES

The Chairman welcomed everyone to the meeting. There were no apologies, nor notices.

Mr Hansen explained that, because of the level of technical detail involved with the tenders, the assessment process had taken longer than expected and therefore the agenda papers were not completed in time to give Councillors 2 clear working days to review them. He further noted that due to a written commitment given to tenderers, a decision was required from the Tenders Committee for release today.

Councillor Wilson moved to waive the requirement of Standing Order 2.12.4, “an agenda detailing the business to be brought before that meeting together with relevant attachments must be received by every member not less than two clear working days before the day appointed for the meeting ...”

Resolution

1.      The Committee accepts receipt of the agenda and attachments for this meeting later than two clear working days before the day appointed for the meeting.

Wilson/von Dadelszen

CARRIED

2. CONFLICT OF INTEREST DECLARATIONS

There were no conflict of interest declarations.

3. CONFIRMATION OF MINUTES OF the  Tenders Committee held on 16 March 2011

TC1/11

Resolution Minutes of the Tenders Committee held on Wednesday, 16 March 2011, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and accurate record. McGregor/von Dadelszen CARRIED

4.       Matters Arising from Minutes of the Tenders Committee held on Wednesday 16 March 2011

There were no matters arising from the minutes.

5.

Technical Feasibility Investigations - Ruataniwha Plains Water Storage Project

TC2/11

Resolution

That Council excludes the public from this section of the meeting, being Agenda Item 5 Technical Feasibility Investigations - Ruataniwha Plains Water Storage Project with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being as follows:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Technical Feasibility Investigations - Ruataniwha Plains Water Storage Project	7(2)(i) Enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Rose/Wilson

CARRIED

The meeting went into public excluded session at 08.39am and out of public excluded session at 9.20am

Closure:

There being no further business the Chairman declared the meeting closed at 9.10am on Friday, 10 June 2011.

Signed as a true and correct record.

DATE: ................................................               CHAIRMAN: ...............................................