MINUTES OF A meeting of the Strategic Planning and Finance Committee
Date: Wednesday 23 March 2011
Time: 9.00am
Venue: |
Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER |
A J Dick
T Gilbertson
N Kirton
E McGregor
M Mohi
L Remmerswaal
K Rose
C Scott
E von Dadelszen
In Attendance: A Newman – Chief Executive
H Codlin – Group Manager Strategic Development
M Adye – Group Manager Asset Management
L Hooper – Executive Assistant & Acting Administration Manager
P Drury – Group Manager Corporate Services
L Lambert – Group Manager External Relations
1. WELCOME/APOLOGIES/NOTICES
The Chairman welcomed everyone to the meeting.
The Chairman then requested that the Committee consider adding a late item to the agenda under Standing Orders 3.7.5. The late item “Regional Tourism Organisation (RTO) Proposals for Revised Branding for Tourism” needed to be dealt with at this meeting was because the suggestions for revised branding had just come to hand and in the next few weeks will be discussed with the Mayors of Napier and Hastings as well as members of the private sector who are making financial contributions to the RTO. To leave this item to the next Council meeting, being held on 27 April, would mean our Councillors would not have the opportunity, as financial stakeholders, to offer an opinion on the proposed branding prior to these discussions commencing.
The Chairman then advised that items 15 and 17 relating to Maungaharuru-Tangitu Treaty Settlements had been withdrawn from the agenda, before a revised Agenda including the changes was distributed.
McGregor/Scott
CARRIED
Apologies were accepted from Jan Aspinall, Maori Committee representative.
Gilbertson/McGregor
CARRIED
2. CONFLICT OF INTEREST DECLARATIONS
There were no conflicts of interest declared.
3. CONFIRMATION OF MINUTES OF the Strategic Planning and Finance Committee held on 26 January 2011.
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Minutes of the Strategic Planning and Finance Committee held on Wednesday, 26 January 2011, a copy having been circulated prior to the meeting, were confirmed as a true and accurate record of the meeting. CARRIED |
4. Matters Arising from Minutes of the Strategic Planning and Finance Committee held on Wednesday 26 January 2011.
There were no matters arising from the minutes.
Action Items from Strategic Planning and Finance Meetings |
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Mr Newman updated Councillors on the status of actions from previous meetings. |
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1. That the Committee receives the report “Action Items from Strategic Planning and Finance Meetings”. CARRIED |
6. |
Consideration of General Business Items |
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1. Treaty of Waitangi workshops 2. NZ Geographic article 3. Leasehold Land portfolio paper 4. Leave of Absence |
Strategic Plan Development |
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Ms Codlin outlined the process proposed for the development of the Strategic Plan. It was agreed that an additional area of discussion would be added to the workshop agenda, being People and Communities which would cover activities such as Treaty Settlements, Strategic Partnerships and Public Transportation. It was suggested that Council may consider holding the workshop in public. |
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That the Strategic Planning and Finance Committee 1. Receives the report outlining the proposed Strategic Plan Development process. 2. Considers the proposed process and subject to any amendments, approves the process for the development of the Strategic Plan. CARRIED |
Submission to Hastings District Council Rural Discussion Document |
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Ms Codlin outlined the submission document that staff had drafted for consideration, which HDC had agreed to accept as a late submission. It was suggested that the submission be more specific, clear and strategic about challenging those areas that Council believes need improvement. It was further suggested that the submission should more vigorously assert Council’s desired outcomes in relation to the establishment of a Joint Planning committee, or consistency (harmonising) of planning frameworks and documents (i.e. Regional Policy Statement and the alignment of District Plans to that). It was asked whether the right questions were being asked, to elicit the desired responses from HDC. It was reiterated that the submission had to reflect Council’s current, established positions and policies rather than personal ones. Through participation in the Technical Advisory Group, staff will have further opportunities to discuss issues and put forth Council’s suggestions in much more detail. |
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That the Committee: 1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 2. Agrees to lodge the attached submission on Hastings District Council’s Rural Discussion Document, as amended to include Councillors’ suggestions at the meeting. CARRIED |
Risk Assessment |
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Mr Adye updated Councillors on the top ten risks facing Council, and the rationale for replacing Air Quality with Natural Hazards on that list. It was suggested that staff consider adding Financial Efficiency and Statutory Planning to the list. |
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The Strategic Planning and Finance Committee recommends that Council: 1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 2. Notes the top ten risks currently facing Council; the current and planned future position of the risk issue; the current situation and risk; the proposed mitigation approach; and the impact that mitigation approach will have on the level of risk. 3. Approves the risk mitigation approach to each of the ten risk issues as set out in the attachments to this briefing paper. CARRIED |
The meeting adjourned at 10.35am and reconvened at 10.58am.
REGIONAL TOURISM ORGANISATION (RTO) PROPOSALS FOR REVISED BRANDING FOR TOURISM |
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Mr George Hilton updated Councillors on progress being made by the Regional Tourism Organisation and introduced the topic of the Presentation, which was the RTO brand refreshment. He then introduced Mr Kim Thorp, who addressed the creative elements of the brand development, and Annie Dundas, who spoke about how the brand would be implemented. The brand has been refreshed, using the elements from the logo or brand currently in use as opposed to creating an entire new brand. It is intended to ‘launch’ the brand with industry at the end of April at the Trenz conference. |
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Resolution 1. That the Committee receives the verbal report. Rose/von Dadelszen CARRIED |
Pure Hawke’s Bay Presentation |
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The Chairman welcomed Mr John Bostock and Mr Will McFarlane, who spoke to the committee about ‘Pure Hawke’s Bay’, a group of growers, farmers and other people who promote keeping GMO out of the Hawke’s Bay food production sectors. They would like to see Hawke’s Bay’s GE free food production celebrated and promoted through the Regional Policy Statement and the Economic Development Strategy processes, for example. |
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1. That the Committee receives the verbal report. Scott/Gilbertson CARRIED |
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10. |
Proposed name for Council's Tutira Carbon Sequestration Property |
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Mr Mohi suggested that the paper also be put before the Maori Committee for consideration. Councillor Remmerswaal proposed an amendment in the form of an additional resolution (3), which was seconded by Mr Mohi. |
Councillor Gilbertson exited the meeting at 12.15pm. |
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The Committee recommends that Council: 1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided. 2. Endorses the name of Waihapua Forest Park for its Tutira investment property and notes that Council’s standard signage for recreational areas on Council land will not be erected until such time as recreational facilities have been established. |
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3. Refers the matter to the Maori Committee for comment. CARRIED The amendment when put was CARRIED and hence became the substantive motion. |
Councillor Gilbertson rejoined the meeting at 12.20pm. |
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12. |
Scenario Utilisation Plan |
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Ms Codlin outlined the Value Proposition and Utilisation Plan for the HB 2050 Land River Us scenario tool to the Committee. Councillors questioned how the success, or implementation, of the scenario tool could be measured. The methods for measuring success were included in table format as attachment 1 to the paper, and the ongoing progress against those measures would also be reported through the Significant Initiatives paper which will go to Council on a quarterly basis. |
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1. That the Strategic Planning and Finance Committee receives the report. CARRIED |
Water Strategy Reference Group Budget |
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The report was taken as read. |
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1. That the Strategic Planning and Finance Committee receives the report. CARRIED |
Public Transport Update |
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Mrs Gilbertson provided an update on the Public Transport activities of Council. |
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1. That the Strategic Planning and Finance Committee receives the Public Transport Update. CARRIED |
Closure:
There being no further business the Chairman declared the meeting closed at 12.55pm on Wednesday, 23 March 2011.
Signed as a true and correct record.
DATE: ................................................ CHAIRMAN: ...............................................