MINUTES OF An Extraordinary Meeting of the Finance Audit & Risk Sub-committee

Date:                                  Wednesday 18 August 2021

Time:                                  8.30am

Venue:

Via Zoom

Present:                       Cr C Foss –Chair

Cr W Foley

In Attendance:          J Palmer – Chief Executive

P Munro – Te Pou Whakarae Māori Partnerships

J Ellerm – Group Manager Corporate Services

T Skerman – Acting Group Manager Corporate Services (5 July-16 August 2021)

L Hooper – Governance Team Leader

1. Welcome/Karakia /Apologies/Notices

The Chair welcomed everyone to the meeting and Tom Skerman opened with a karakia.

Councillor Neil Kirton was not in attendance, although had briefly joined the Zoom meeting.

Secretarial note:     Because there are currently only three members of the FARS with the Independent Member role being vacant, a quorum was established in accordance with HBRC’s standing order 10.2 “In the case of sub-committees the quorum will be two members unless otherwise stated.”

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3.

Appointment of an Independent Member of the Finance, Audit & Risk Sub-Committee

FIN158/21

Resolution

That the Finance, Audit and Risk Sub-committee excludes the public from this section of the meeting, being Agenda Item 4 Appointment of an Independent Member of the Finance, Audit & Risk Sub-Committee with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Appointment of an Independent Member of the Finance, Audit & Risk Sub-Committee	7(2)(a) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to protect the privacy of natural persons.	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Foss/Foley

CARRIED

The meeting went into public excluded session at 8.36am and out of public excluded session at 8.39am

Closure:

There being no further business the Chairman declared the meeting closed at 8.39am on Wednesday, 18 August 2021.

Signed as a true and correct record.

DATE: ................................................                         CHAIRMAN: ...............................................