Minutes of Regional Planning Committee

1. Welcome/Karakia /Apologies/Notices

The Chair welcomed everyone to the meeting.

Resolution

RPC10/21 That the apologies for early departure from Cr Will Foley be accepted.

van Beek/Tapine

CARRIED

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Regional Planning Committee meeting held on 10 March 2021

RPC11/21

Resolution

Minutes of the Regional Planning Committee meeting held on Wednesday, 10 March 2021, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Williams/Kirton

CARRIED

Follow-ups from previous Regional Planning Committee Meetings

In response to a query regarding flooding issues at the Te Ngarue river mouth raised previously, James Palmer advised that further discussions on the management of the river mouth opening and flood issues have been undertaken with affected land owners.

The item was taken as read.

RPC12/21

Resolution

That the Regional Planning Committee receives the report “Follow-up Items from Previous Meetings”.

Huata/Barker

CARRIED

Call for Minor Items not on the Agenda

Recommendations

That the Regional Planning Committee accepts the following “Minor Items Not on the Agenda” for discussion as Item 8:

Topic	Raised by
Standing items	Tania Huata
Invitation to Bonny Hatami to present the Mohaka Plan Change to the Regional Planning Committee	Tania Huata
Hearings Committee Requests	Cr Martin Williams

Freshwater Management Units

Ceri Edmonds introduced the item, with discussions covering:

· Freshwater Management Units (FMUs) are required under the National Policy Statement for Freshwater Management 2020 (NPSFM)

· This item was intended for a decision today, but during the morning workshop it was agreed that more time is needed to work through the options and to defer decisions to the September meeting

Nichola Nicholson provided a presentation on the FMUs. Further discussions covered:

· Although the NPSFM requires Regional Councils to define FMUs, it does not provide a particular method for doing so

· The National Objectives Framework sits behind the NPSFM, forms part of the monitoring process and is delivered at an FMU, or part of an FMU scale

· Each FMU must set a vision, defining values, outcomes, attributes, target Attribute states, limits and Action Plans

· Explaining how FMUs will work, including their vision and stated objectives will form a chapter in Kotahi

· Initial set up cost for a monitoring site at an FMU level is around $100,000

· Sub-FMU requirements for monitoring will be set in the Regional Plan and will be legally binding

· Key components to be aware of are the cost and resource obligations that each FMU will place on the Regional Council and each catchment can specifically be referred to in each FMU for monitoring and measuring for specific qualities

· It was suggested that HBRC should start with high level conversation putting out the limited number of FMUs for discussion rather than looking into a “Managing and monitoring” concept

· It was agreed a further workshop will be held with RPC members and an invitation extended to Ngāti Kahungunu, other tangata whenua groups and Riki Ellison to work through FMU issues and concerns raised today.

RPC13/21

Resolutions

That the Regional Planning Committee:

1. Receives and considers the “Freshwater Management Units” staff report.

2. Defers decision making to the 1 September 2021 Regional Planning Committee meeting.

Tapine/Hopmans

CARRIED

12.

Tangata Whenua Representatives on the Biodiversity Hawke’s Bay Strategy Stewardship Group

Pieri Munro introduced James Buwalda and Debbie Monahan of Biodiversity Hawke’s Bay (BHB) Advisory Committee who presented the Hawke’s Bay Biodiversity Strategy 2015 – 2050, their vision and objectives. Discussions traversed:

· BHB seeking two tangata whenua representatives on the Hawke’s Bay Strategy Stewardship Group (SSG) and asking for advice from the Committee as to how best to achieve that

· tangata whenua have and important role in the management, restoration and sustainable use of indigenous biodiversity in Hawke’s Bay

· Biodiversity is the variety of all life and the interactions between them and when elements are lost, ecosystems becomes less resilient

· Want to sustain, project and improve native habitats and the ecosystem services they provide, improve populations of native species, recognising indigenous biodiversity as a taonga for future generations

· Vital that tangata whenua are able to fulfil tino rangatiratanga and kaitiaki roles

· The Strategy recognises the important role that Māori have in the management, restoration and sustainable use of indigenous resources

· New governance group was established to deliver on the objectives of the Strategy

· Maximum of nine members including HBRC CE, DoC Hawke’s Bay Operations Manager, four members elected by the membership of Biodiversity Hawke’s Bay and three members appointed by the SSG

· Review of the Action Plan 2017-2020 is a key priority for the SSG, setting out activities over the next 3-5 years

Cr Will Foley left the meeting at 12.55pm

· It was suggested that instead of tāngata whenua representatives from the RPC, a Māori liaison person with a passion for biodiversity be engaged.

RPC14/21

Resolutions

That the Regional Planning Committee:

1. Receives and considers this report and request from Biodiversity Hawke’s Bay.

2. Provides advice and guidance in relation to of tāngata whenua representatives to Biodiversity Hawkes Bay Strategy Stewardship Group.

Tapine/Ormsby

CARRIED

Māori Engagement ahead of Public Consultation on implementation and execution of the Coastal Hazards Strategy

Chris Dolley introduced Rebecca Ashcroft-Cullen and gave a brief update on the Clifton to Tangoio Coastal Hazards Strategy process to date. Discussions traversed:

· Tracking toward a public consultation process in the form of a proposed Long Term Plan amendment in the first half of 2022

· The Strategy represents a coordinated approach to identifying and responding to coastal hazards and the impacts of climate change over the next 100 years

· Current work includes renourishment, revetment work and erosion control

· Recommended pathways were approved by the Clifton to Tangoio Coastal Hazards Strategy Joint Committee and agreed by all three councils

· First actions are proposed by the pathways over the next 20 years

Rebecca Ashcroft-Cullen sought the committee’s guidance and feedback on the proposed mana whenua engagement plan, highlighting:

· The pre-consultation step is considered important to ensure that mana whenua is appropriately recognised and informed

· Plan is to engage with multiple parties including Post Settlement Governance Entities, two of the four Ngāti Kahungunu Taiwhenua, marae and Māori land owners between August and November 2021

· Guidance from the Māori Committee was in support of the engagement and suggested engagement with a relevant kaitiaki group

· A lack of tangata whenua representation on the Coastal Hazards Joint Committee was raised

· The committee agreed support for the engagement plan to proceed.

RPC15/21

Resolution

That the Regional Planning Committee receives and considers the “Māori Engagement ahead of Public Consultation on Implementation and Execution of the Coastal Hazards Strategy” staff report.

Huata/Hopmans

CARRIED

July 2021 Policy Projects update

The report was taken as read.

RPC16/21

Resolution

That the Regional Planning Committee receives and notes the “July 2021 Policy Projects Update” staff report.

Williams/Ormsby

CARRIED

July 2021 Statutory Advocacy update

The report was taken as read.

RPC17/21

Resolution

That the Regional Planning Committee receives and notes the “July 2021 Statutory Advocacy Update” staff report.

Kirton/van Beek

CARRIED

10.

Discussion of Minor Matters Not on the Agenda

Topic	Raised by
Standing items · It was proposed that Three Waters, Resource Management Reforms and the Future of Local Government be Standing items on the Committee agenda · It was agreed that Resource Management Reforms will be a standing item, and that staff will bring any relevant matters to the committee as they arise in relation to Three Waters and the Future of Local Government · Verbal update on Future of Local Government will be provided at the next meeting.	Tania Huata
Invitation to Bonny Hatami to present the Mohaka Plan Change: · Bonny Hatami to be invited to the September RPC meeting to present on the Mohaka Plan Change	Tania Huata
Hearings Committee Requests: · Request from the Hearings Committee for advice and guidance on wording for the Terms of Reference around tangata whenua members and what comprises a conflict of interest that would preclude appointment to a Hearing Panel.	Cr Martin Williams

11.

Confirmation of 10 March 2021 Public Excluded Minutes

RPC18/21

Resolutions

That the Regional Planning Committee excludes the public from this section of the meeting being Confirmation of Public Excluded Minutes Agenda Item 11 with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Long Term Plan 2021- 31 Development Update	s7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Hopmans/van Beek

CARRIED

11. Confirmation of Public Excluded Minutes of the Regional Planning Committee meeting held on 10 March 2021

Resolution

RPC19/21 Public Excluded Minutes of the Regional Planning Committee meeting held on Wednesday, 10 March 2021, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record as amended to record Tania Hopmans in attendance.

Hopmans/van Beek

CARRIED

Resolution

RPC20/21 That the meeting moves out of Public Excluded session.

Van Beek/Hopmans

CARRIED

The meeting moved into public excluded session at 1.35pm and out of public excluded session at 1.40pm.

Pieri Munro led the group in offering a karakia to close the meeting.

Closure:

There being no further business the Chairman declared the meeting closed at 1.42pm on Wednesday, 7 July 2021.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................