Minutes of Regional Council Meeting - Wednesday, 28 July 2021

1. Welcome/Karakia/Apologies/Notices

The Chair welcomed everyone and Pieri Munro led the group in offering a karakia to open the meeting.

Resolution

RC60/21 That the apologies for absence from Councillor Charles Lambert and Mike Paku be accepted.

Foss/Ormsby

CARRIED

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Regional Council Meeting held on 30 June 2021

RC61/21

Resolution

Minutes of the Regional Council Meeting held on Wednesday, 30 June 2021, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Foss/van Beek

CARRIED

Follow-ups from Previous Regional Council Meetings

James Palmer introduced the item, which was taken as read.

RC62/21

Resolution

That Hawke’s Bay Regional Council receives and notes the “Follow-up Items from Previous Regional Council Meetings”.

Kirton/Foley

CARRIED

Significant Organisational Activities Looking Forward through August 2021

The item was taken as read, with discussions and queries covering:

· Chris Dolley advised that comprehensive background work and testing including prioritisation of extraction sites and building access roads has been done with initiation of the Upper Tukituki gravel extraction project. Engagement with tangata whenua a key focus currently.

· Bayview-Whirinaki cycleway is on hold pending additional land acquisitions by Napier City Council. HBRC is managing the project which will be ‘owned’ by NCC after completion.

· Additional activities in Northern catchment advised by Michelle McIlroy include 22 July planting event at Rotongaio Lake, a hui with Minister Kiritapu Allen on 23 July in relation to Ngamotu and Whakamahia restoration, Deputy Prime Minister is in Wairoa today at Wairoa College and a land occupation of Te Reinga school lands in opposition to a limestone quarrying consent, on Pohaturoa Station, close to Whakapunake

· An update on the stopbank crest height work for the Lower Tukituki will go to the next Environment and Integrated Catchments Committee meeting

· Quarterly reporting to Ministry for the Environment by Council about progress with implementation of the Intensive Winter Grazing regulations.

RC63/21

Resolution

That the Hawke’s Bay Regional Council receives and notes the Significant Organisational Activities Looking Forward through August 2021 staff report.

van Beek/Foley

CARRIED

6.	Call for Minor Items Not on the Agenda
	No minor items were raised

Setting of the Rates for 2021-22 Financial Year

James Palmer introduced the item, which reflects the decisions Council made on the Long Term Plan. Queries and discussions covered:

· New 20 September due date for payment of Rates comes into effect this year

· Explanation of general rates, uniform annual general charge and Equalised land value

· Targeted rates are used for flood and drainage schemes and how those are applied at different levels in accordance with level of protection/benefit provided

· Pest management targeted rate is collected to fund Council’s costs, including monitoring, not actual pest control activities

· Staff to review and correct “rates are set on” in the descriptor to match what is in the table.

RC64/21

Resolutions

That Hawke’s Bay Regional Council:

1. Confirms that the decisions to be made on the setting and assessing of rates cover information in the Funding Impact Statement for the 2021-22 year as included in the 2021-31 Long Term Plan as required by Section 93 of the Local Government Act 2002.

2. Sets the following rates for the 2021-22 financial year under the Local Government (Rating) Act 2002, on rating units in the region for the financial year commencing on 1 July 2021 and ending on 30 June 2022. These rates are set in accordance with the relevant provisions of the 2021-31 Long Term Plan’s Funding Impact Statement and are inclusive of GST.

2.1. A general rate is set under sections 13, and 131 of the Local Government (Rating) Act 2002 on equalised land value as per the following table.

Rate description	Districts	Rates set on	Calculation factor	Estimated rates revenue 2021-22
General Rate		Equalised Land Value	Cents in $
	Napier City	Equalised L V	0.02749	$2,535,043
	Hastings District	Equalised L V	0.03045	$4,352,615
	Wairoa District	Equalised L V	0.03226	$469,627
	Central HB District	Equalised L V	0.03330	$1,197,655
	Taupō District	Equalised L V	0.02785	$18,568
	Rangitikei District	Equalised L V	0.05187	$9,226
	TOTAL			$8,582,734

2.2. A uniform annual general charge is set at $58.65 per separately used or inhabited part of a rating unit under section 15(1)(b) of the Local Government (Rating) Act 2002 as set out in the following table.

Rate description	Districts	Rates set on		Calculation factor	Estimated rates revenue 2021-22
Uniform Annual General Charge			No. of SUIPs	Per SUIP
	Napier City	Fixed Amount	27,919	58.65	$1,637,348
	Hastings District	Fixed Amount	33,931	58.65	$1,989,900
	Wairoa District	Fixed Amount	6,670	58.65	$391,142
	Central HB District	Fixed Amount	5,132	58.65	$300,986
	Taupō District	Fixed Amount	55	58.65	$3,226
	Rangitikei District	Fixed Amount	2	58.65	$117
	TOTAL		73,708		$4,322,719

2.3. The following differential targeted rates, as described in the Funding Impact Statement, are set under sections 16,17 & 18 of the Local Government (Rating) Act 2002 as set out in the tables following.

2.3.1. Heretaunga Plains Flood Control Scheme

Rates set on equalised capital value based on the location of each property.

Rate description	Districts	Rates set on	Differentials	Calculation factor	Estimated rates revenue 2021-22
Heretaunga Plains Flood Control Scheme			Location	Cents in $
	Napier City	Equalised Capital Value	Direct	0.00664	$873,699
	Napier City	Equalised Capital Value	Indirect	0.00166	$321,053
	Hastings District	Equalised Capital Value	Direct	0.00740	$1,054,593
	Hastings District	Equalised Capital Value	Indirect	0.00185	$505,358
	TOTAL				$2,754,703

2.3.2. Upper Tukituki Flood Control Scheme

Rates set on land value based on the location of each property.

Rate description	Districts	Rates set on	Differentials	Calculation factor	Estimated rates revenue 2021-22
Upper Tukituki Catchment Control Scheme			Location	Cents in $
	Central HB District	Land Value	A - F1 100	0.46316	151,966
	Central HB District	Land Value	B - F2 75	0.34736	221,580
	Central HB District	Land Value	C - F3 50	0.23157	110,821
	Central HB District	Land Value	D - F4 25	0.11579	135,526
	Central HB District	Land Value	E - F5 10	0.04632	82,004
	Central HB District	Land Value	F - F6 1	0.00464	93,294
	Central HB District	Land Value	U1 25	0.11579	44,616
	Central HB District	Land Value	U2 15	0.06947	7,519
	Central HB District	Land Value	U3 10	0.04632	11,397
	Central HB District	Land Value	U4 1	0.00464	9,676
	Hastings District	Land Value	E - F5 10	0.04235	$1,728
	Hastings District	Land Value	F - F6 1	0.00424	$3,270
	TOTAL				$873,397

2.3.3. Various Streams and Drainage Schemes

2.3.3.1. Napier, Meeanee & Puketapu – land value based on land use

2.3.3.2. Karamu & Tributaries - land value based on land use

2.3.3.3. Brookfields & Awatoto - land value based on land use

2.3.3.4. Clive & Muddy Creek - land value based on land use

2.3.3.5. Poukawa Drainage – land value based on location

Rate description	Districts		Rates set on		Differentials	Calculation factor	Estimated rates revenue 2021-22
Napier, Meeanee & Puketapu				Land Use		Cents in $
	Napier City		Land Value	Urban (D1)		0.01499	$829,507
	Napier City		Land Value	Industrial (DI 1)		0.05997	$235,353
	Hastings District		Land Value	Rural (D1)		0.01660	$28,092
	TOTAL						$1,092,951
Karamū & Tributaries				Land Use		Cents in $
	Hastings District		Land Value	Urban (D2)		0.02328	$1,030,044
	Hastings District		Land Value	Industrial (DI 2)		0.09314	$350,239
	TOTAL						$1,380,283
Brookfields Awatoto		Napier City	Land Value	Urban (D7)		0.07967	$103,373
		Napier City	Land Value	Industrial (DI 7)		0.31869	$76,517
		TOTAL Brookfields Awatoto					$179,890

Rate description	Districts		Rates set on		Differentials	Calculation factor	Estimated rates revenue 2021-22
Clive Muddy Creek		Hastings District	Land Value	Urban (D8)		0.05732	$219,694
		Hastings District	Land Value	Industrial (DI 8)		0.22929	$62,529
		TOTAL					$282,222
Poukawa Drainage Special Rating Scheme	Hastings District		Land Value	A - PO1		0.34267	$37,751
	Hastings District		Land Value	B - PO2		0.05711	$1,741
	Hastings District		Land Value	C - PO3		0.01142	$742
	TOTAL						$40,234

2.3.3.6. Paeroa Drainage – Area based on location

2.3.3.7. Ohuia, Whakaki – Area based on location

2.3.3.8. Upper Makara – Area based on location

Rate description	Districts	Rates set on	Differentials	Calculation factor	Estimated rates revenue 2021-22
Paeroa Drainage Scheme Special Rating Area			Location	Cents per hectare
	Wairoa District	Area Basis	A	7,712.00	$14,480
	Wairoa District	Area Basis	B	5,012.80	$5,880
	Wairoa District	Area Basis	C	3,470.40	$1,817
	Wairoa District	Area Basis	D	2,699.20	$1,181
	Wairoa District	Area Basis	E	385.60	$825
	TOTAL				$24,184
Ohuia Whakakī Drainage Rating Scheme			Location	Cents per hectare
	Wairoa District	Area Basis	A	15,251.99	$45,184
	Wairoa District	Area Basis	B	12,201.59	$10,543
	Wairoa District	Area Basis	C	9,151.19	$6,438
	Wairoa District	Area Basis	D	4,575.60	$16,175
	Wairoa District	Area Basis	E	1,525.20	$3,537
	TOTAL				$81,877
Upper Mākara Stream Catchment Special Rating Scheme				Cents per hectare
	Central HB District	Area Basis	A	15,515.82	$8,411
	Central HB District	Area Basis	B	12,412.66	$23,398
	Central HB District	Area Basis	C	10,085.29	$35,721
	Central HB District	Area Basis	D	5,430.54	$7,163
	Central HB District	Area Basis	E	775.79	$17,886
	Central HB District	Area Basis	F	310.32	$13,852
	TOTAL				$106,431

2.3.3.9. Esk River – Area based on location

Rate description	Districts	Rates set on	Differentials	Calculation factor		Estimated rates revenue 2021-22
Esk River & Whirinaki Stream Maintenance Scheme			Location	Cents per hectare
Esk River Maintenance Scheme	Hastings District	Area Basis	E1	1,860.13	$4,815
	Hastings District	Area Basis	E2	744.05	$1,621
	Hastings District	Area Basis	R11	2,033.30	$628
	Hastings District	Area Basis	R12	8,428.95	$392
	Hastings District	Area Basis	R13	28,554.65	$392
	TOTAL				$7,849

2.3.3.10. Whirinaki Stream – Area based on location

Rate description	Districts	Rates set on	Differentials	Calculation factor		Estimated rates revenue 2021-22
Whirinaki Stream Maintenance Scheme	Hastings District	Area Basis	W1	21,251.34	$6,562
	Hastings District	Area Basis	W2	17,939.65	$835
	Hastings District	Area Basis	W3	60,773.96	$835
	Hastings District	Area Basis	W4	19,627.03	$2,983
	Hastings District	Area Basis	W5	598.57	$239
	Hastings District	Area Basis	W6	7,231.31	$239
	Hastings District	Area Basis	W7	2,565.95	$239
	TOTAL				$11,932

2.3.3.11. Opoho Drainage – Fixed amount based on location

2.3.3.12. Te Ngarue Stream – Area based on location

2.3.3.13. Kopuawhara Stream – Area based on location

Rate description	Districts	Rates set on	Differentials	Calculation factor	Estimated rates revenue 2021-22
Opoho Drainage/Stream			Location	Per Rating Unit
	Wairoa District	Fixed Amount	A	15,890.00	$15,890
	Wairoa District	Fixed Amount	B	5,925.00	$5,925
	Wairoa District	Fixed Amount	C	2,370.00	$2,370
	TOTAL				$24,185
Te Ngarue Stream Flood Protection Scheme			Location	Cents per hectare
	Hastings District	Area Basis	TN	3,834.57	$3,185
	Hastings District	Area Basis	TN1	20,729.63	$175
	TOTAL				$3,359
Kopuawhara Stream Flood Control Maintenance			Location	Cents per hectare
	Wairoa District	Area Basis	K1	17,857.06	$2,181
	Wairoa District	Area Basis	K2	7,142.82	$4,425
	Wairoa District	Area Basis	K3	3,571.41	$2,588
	Wairoa District	Area Basis	K4	892.85	$898
	TOTAL				$10,092

2.3.4. Plant Pest Strategy – Based on area

Rate description	Districts	Rates set on	Units of Charge	Calculation factor		Estimated rates revenue 2021-22
Biosecurity
Plant Pest Strategy			Hectares	Cents per hectare
	Napier City	Area Basis	4,450	59.12618	$2,630
	Hastings District	Area Basis	363,076	59.12618	$214,673
	Wairoa District	Area Basis	271,920	59.12618	$160,776
	Central HB District	Area Basis	300,792	59.12618	$177,847
	Taupō District	Area Basis	2,028	59.12618	$13,025
	Rangitikei District	Area Basis	11,982	59.12618	$7,084
	TOTAL		974,248		$576,036

2.3.5. Animal Pest Strategy – Based on area and land use

2.3.5.1. Forest Pest Strategy – Based on area and land use

Rate description	Districts	Rates set on	Units of Charge	Calculation factor		Estimated rates revenue 2021-22
Regional Animal Pest Management Strategy			Hectares	Cents per hectare
	Napier City	Area Basis	4,450	208.68988	$9,288
	Hastings District	Area Basis	298,874	208.68988	$623,719
	Wairoa District	Area Basis	216,162	208.68988	$451,107
	Central HB District	Area Basis	293,485	208.68988	$612,474
	Taupō District	Area Basis	8,125	208.68988	$16,956
	Rangitikei District	Area Basis	11,982	208.68988	$25,005
	TOTAL		833,078		$1,738,549
Animal Pest - Forestry			Hectares	Cents per hectare
	Hastings District	Area Basis	64,234	71.65984	$46,030
	Wairoa District	Area Basis	55,758	71.65984	$39,956
	Central HB District	Area Basis	7,306	71.65984	$5,236
	Taupō District	Area Basis	13,903	71.65984	$9,963
	TOTAL		141,202		$101,185

2.3.6. Healthy Homes/Clean Heat – based on location and equalised land value

2.3.7. Sustainable Homes – Financial Assistance (includes CleanHeat Assistance)

Based on value of service provided

Rate description	Districts	Rates set on	Calculation factor		Estimated rates revenue 2021-22
Sustainable Homes Scheme
Sustainable Homes	Napier City (Airzone 1 & 2)	Equalised Land Value	0.004240	$356,334
(Healthy Homes – Clean Heat)	Hastings District (Airzone 1 & 2)	Equalised Land Value	0.004690	$324,364
	TOTAL			$680,698
Sustainable Homes Financial Assistance			Per $100 of assistance
Rates to repay financial assistance to insulate homes, replace open fires or non-compliant wood-burners, solar heating, PhotoVoltaic cells, domestic water storage and septic tank replacement		$10 per $100 of financial assistance	10.00000

2.3.8. Erosion Control Scheme - Financial Assistance

* Based on value of service provided

Rate description	Districts	Rates set on	Calculation factor	Estimated rates revenue 2021-22
Erosion Control Scheme - Riparian and Afforestation			Per $100 loan
Rates to repay financial assistance to fund riparian fencing, planting, and maintenance of planted areas for highly erodible land unsuitable for commercial forestry		$10 per $100 of loan	10.00000

2.3.9. Economic Development – fixed amount per rating unit or Capital Value

Rate description	Districts	Rates set on		Calculation factor	Estimated rates revenue 2021-22
Economic Development			No. of Rating Units	Per Rating Unit
Residential	Napier City	Fixed Amount	25,261	11.69000	$295,295
	Hastings District	Fixed Amount	31,145	11.69000	$364,079
	Wairoa District	Fixed Amount	4,886	11.69000	$57,120
	Central HB District	Fixed Amount	6,351	11.69000	$74,237
	Taupō District	Fixed Amount	55	11.69000	$643
	Rangitikei District	Fixed Amount	2	11.69000	$23
	TOTAL		67,699		$791,398
				Cents in $
Commercial	Napier City	Capital Value		0.02838	$811,200
	Hastings District	Capital Value		0.03160	$963,992
	Wairoa District	Capital Value		0.03619	$20,145
	Central HB District	Capital Value		0.03470	$51,427
	TOTAL				$1,846,764

2.4. The following uniform targeted rates, as described in the Funding Impact Statement, are set under sections 16 and 17 of the Local Government (Rating) Act 2002 as set out in the tables following.

2.4.1. Subsidised Public Transport – Based on equalised land value and location

Rate description	Districts	Rates set on	Calculation factor	Estimated rates revenue 2021-22
Subsidised Public Transport			Cents in $
	Napier City	Land Value	0.02195	$1,795,951
	Hastings District	Land Value	0.02431	$1,387,089
	Clive	Land Value	0.02431	$27,544
	TOTAL			$3,210,583

2.4.2. Wairoa River and Streams Scheme – Based on capital value

2.4.3. Central & Southern Area Rivers & Streams – based on location and equalised capital value

Rate description		Districts		Rates set on	Calculation factor		Estimated rates revenue 2021-22
Wairoa River and Streams					Cents in $
	Wairoa District		Capital Value		0.00918	$205,940
	TOTAL					$205,940
Central & Southern Area Rivers & Streams					Cents in $
	Napier City		Capital Value		0.00014	$27,924
	Hastings District		Capital Value		0.00016	$43,494
	Central HB District		Capital Value		0.00018	$10,108
	Taupō District		Capital Value		0.00015	$137
	Rangitikei District		Capital Value		0.00023	$50
	TOTAL					$81,713

2.4.4. Various Streams and Drainage Schemes

2.4.4.1. Raupare Enhancement – Based on location and land area

2.4.4.2. Raupare Twyford – based on location and land value

2.4.4.3. Haumoana Te Awanga - based on location and land value

2.4.4.4. Tūtaekurī, Waimate & Moteo - based on location and land value

2.4.4.5. Pakowhai Brookfields - based on location and land value

2.4.4.6. Puninga - based on location and land value

Rate description	Districts	Rates set on		Calculation factor	Estimated rates revenue 2021-22
Raupare Enhancement	Hastings District	Area	1179 hectares	1194.69	$14,085
Raupare Twyford	Hastings District	Land Value	Rural (D3)	0.02840	$171,436
Haumoana/Te Awanga	Hastings District	Land Value	Rural (D4)	0.06938	$162,691
Tūtaekurī Waimate & Moteo	Hastings District	Land Value	Rural (D5)	0.09891	$280,591
Pakowhai Brookfields	Hastings District	Land Value	Rural (D6)	0.09565	$155,813
Puninga	Hastings District	Land Value	Rural (D9)	0.12271	$85,455

2.4.4.7. Karamu Drainage - Fixed amount per separately used or inhabited part based on location

2.4.4.8. Karamu Enhancement - Fixed amount per separately used or inhabited part based on location

2.4.4.9. Kairakau Community - Fixed amount per property based on location

2.4.4.10. Pōrangahau Flood Control - based on location and land value

2.4.4.11. Maraetotara Flood Control - based on location and capital value

Rate description	Districts	Rates set on		Calculation factor	Estimated rates revenue 2021-22
			Units
Karamū Drainage Maintenance	Hastings District	Fixed Amount	6,073	13.46887	$82,685
Karamū Enhancement	Hastings District	Fixed Amount	6,073	12.56306	$77,125
Kairakau Community Scheme	Central HB District	Fixed Amount	84	129.22	$10,854
				Cents in $
Porangahau Flood Control	Central HB District	Land Value		0.00945	$43,933
Maraetotara Flood Maintenance	Hastings District	Capital Value		0.00641	$13,490

2.4.5. Sustainable Land Management – based on land area and location

Rate description	Districts	Rates set on		Units of Charge		Calculation factor		Estimated rates revenue 2021-22
Sustainable Land Management Strategy			Hectare		Cents per hectare
	Napier City	Area Basis	4,492		105.07200		$4,720
	Hastings District	Area Basis	377,079		105.07200		$396,205
	Wairoa District	Area Basis	272,775		105.07200		$286,611
	Central HB District	Area Basis	300,786		105.07200		$316,041
	Taupō District	Area Basis	38,288		105.07200		$40,230
	Rangitikei District	Area Basis	10,192		105.07200		$10,709
	TOTAL		1,003,612				$1,054,515

2.4.6. Coastal Hazards - Fixed amount per separately used or inhabited part based on location

Rate description	Districts	Rates set on	Units of Charge	Calculation factor	Estimated rates revenue 2021-22
Coastal Hazards Strategy
Coastal Hazards			No. of SUIPs	Per SUIP
	Napier City	Fixed Amount	27,919	3.18042	$88,794
	Hastings District	Fixed Amount	33,932	3.18042	$107,916
	TOTAL				$196,711

2.4.7. CDEM- Emergency Management - Fixed amount per separately used or inhabited part based on location

Rate description	Districts	Rates set on	Units of Charge	Calculation factor	Estimated rates revenue 2021-22
CDEM Emergency Management			No. of SUIPs	Per SUIP
	Napier City	Fixed Amount	27,919	33.99333	$949,060
	Hastings District	Fixed Amount	33,932	33.99333	$1,153,445
	Wairoa District	Fixed Amount	5,132	33.99333	$174,461
	Central HB District	Fixed Amount	6,670	33.99333	$226,719
	TOTAL		73,652		$2,503,685

3. Confirms that the due date for payment of rates as set by the Hawke’s Bay Regional Council for the financial year commencing 1 July 2021 and ending on 30 June 2022 is 20 September 2021.

4. Confirms that, under sections 57 and 58(1)(a) of the Local Government (Rating) Act 2002, a fixed 10% penalty will be applied to unpaid current rates as at 21 September 2021 and shall be calculated by multiplying the outstanding rates by 10% and then adding that penalty sum to the amount outstanding as at 21 September 2021.

5. Confirms that, under sections 57 and 58(1)(b) of the Local Government (Rating) Act 2002, a fixed 10% penalty will be applied to all unpaid rates as at 1 July 2022 and shall be calculated by multiplying the outstanding rates by 10% and then adding that penalty sum to the amount outstanding as at 1 July 2022.

Ormsby/Kirton

CARRIED

Coastal Hazards Strategy Implementation & Execution Funding Model

Chris Dolley introduced the item and Simon Bendall, Project Leader, and provided a brief background on development of the Strategy and work to date. Queries and discussions covered:

· Adaptive framework enables changes to pathways in response to triggers and signals and taking advantage of the latest technology and science available through the 10 year review cycle

· current set of recommended pathways were refined in 2021 following further community engagement, design and ‘consentability’ work

· Storm surge barrier is a sub-service structure (possibly inflatable) that can be deployed to prevent inundation during a storm

· Concern that liabilities could be inherited and the agreement (MoU, transition) must clearly detail what/where liabilities lie through the due diligence processes

· Key risks around control structures

· Losses from doing nothing would far eclipse the costs of implementing the pathways

· There are proposals before Parliament currently around spatial plans and a framework for district plans to be consistent

· Rating regime for the pathways will most likely be targeted to those that benefit on the basis that those who receive the most benefit will pay the most however will still need to be subjected to the ‘affordability test’ under the Rating Act – and these issues and details are all still to be worked through

· Full range of options, potentially including early retreat, will be included in the consultation documentation

· Ecological issues and impacts will be consulted on through the LTP amendment process and then more detailed assessments will be required through each resource consent application process

· Staff envisage that projects (pathways) would be approved through the LTP process and incorporated into the infrastructure strategy

RC65/21

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the “Coastal Hazards Strategy Implementation & Execution Funding Model” staff report.

2. Agrees in principle to the outcome of the Funding Review and recommendations of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee; being:

2.1. Endorses the findings of the review undertaken by Mr Raynor Asher QC titled “Review and Recommendations for the Clifton to Tangoio Coastal Hazards Strategy Joint Committee”, including the following key recommendations, for the purposes of commencing consultation under s.16 of the Local Government Act 2002:

2.1.1. That the Hawke’s Bay Regional Council takes charge of all aspects of adapting to and mitigating coastal hazards risks on the Clifton to Tangoio coast

2.1.2. That the Napier City Council, Hastings District Council and Hawke’s Bay Regional Council enter into a memorandum of understanding setting out agreed positions on this arrangement

2.1.3. That an advisory committee is formed by elected representatives from Napier City Council, Maungaharuru-Tangitū Trust, Hastings District Council, Mana Ahuriri, Hawke’s Bay Regional Council and Heretaunga Tamatea Settlement Trust to support forward work

2.1.4. That a Transition Plan is prepared to set out the timing and orderly process of transitioning functions to the Hawke’s Bay Regional Council in accordance with the terms set out in the memorandum of understanding.

3. Directs staff to prepare a draft Memorandum of Transition between the Hawke’s Bay Regional Council, Napier City Council and Hastings District Council that details the proposed operational regime for implementing coastal hazards mitigation projects under the Clifton to Tangoio Coastal Hazards Strategy, including but not limited to:

3.1 Recognition and acknowledgement of legal responsibilities

3.2 Assessment of risk and liabilities associated with the transfer to HBRC of the management of existing coastal hazards mitigation assets held by Napier City Council and Hastings District Council and the transfer of existing rock revetments at Waimarama, Clifton, Cape View Corner and Ahuriri.

4. Directs staff to report back to Council on a pathway for an internal review of the following areas of HBRC in relation to the implementation of the Coastal Hazards Strategy:

4.1 Organisation-wide impacts

4.2 The most effective organisational structure for implemetation of the Strategy

4.3 Suitability of policy and regulatory framework

4.4 Science output requirements

4.5 Obligations to tangata whenua

4.6 Ratepayer equity, including an assessment of the full financial cost to all ratepayers in delivering the strategy

4.7 The impacts of climate change on the adaptive pathways in light of the most recent projections

4.8 An assessment of the carbon footprint arising from implementing the strategy.

van Beek/Foss

CARRIED

Report and Recommendations from the Hawke's Bay Drinking Water Governance Joint Committee

RC66/21

Resolution

That the item is withdrawn.

Barker/Ormsby

CARRIED

10.

Councillors' 2021-22 Remuneration and Allowances

The item was taken as read.

RC67/21

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the “Councillors’ 2021-22 Remuneration & Allowances” staff report

2. Confirms the remuneration and allowances payable to councillors resulting from the Local Government Members (2021-22) Determination for effect from 1 July 2020.

Kirton/van Beek

CARRIED

11.

Affixing of the Common Seal

The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

Seal No.

Date

1.1

Leasehold Land Sales

1.1.1 Lot 5

DP 10513

CT C1/1354

- Transfer

4460

20 July 2021

1.2

Staff Warrants

1.2.1 M. Moore

J Oliver

(Delegations under the Maritime Transport Act 1994 (Sections 33D, 33G and 218(1), Section 38 of the Resource Management Act 1991 and Section 17 of the Local Government Act 2002).

4458

4459

12 July 2021

RC68/21

Resolutions

That Hawke’s Bay Regional Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

2. Confirms the action to affix the Common Seal.

Barker/van Beek

CARRIED

The meeting adjourned at 1.05pm and reconvened at 1.32pm

12.

Results of the 2021 Resident Survey

The item was taken as read with queries and discussions highlighting:

· Some baseline questions used to show changes over time

· In every measure, results are in the upper quartile of performance and importance, except for improved water security and making rivers swimmable

· Concern that viewing HBRC as the main organisation that looks after the environment responses dropped by 13%.

RC69/21

Resolution

That the Hawke’s Bay Regional Council receives and notes the “Results of the 2021 Resident Survey” staff report.

Ormsby/van Beek

CARRIED

13.

Report from the 28 June 2021 HB Civil Defence Emergency Management Group Joint Committee Meeting

The item was taken as read, with advice that discussions about permanent tangata whenua representation happening at the national level and through the Māori committees locally.

RC70/21

Resolution

That Hawke’s Bay Regional Council receives and notes the “Report from the 28 June 2021 HB Civil Defence Emergency Management Group Joint Committee meeting”.

Foss/van Beek

CARRIED

14.

Report from the Regional Planning Committee

The item was taken as read.

RC71/21

Resolutions

1. That the Hawke’s Bay Regional Council receives and notes the “Report from the Regional Planning Committee”, including the following reports that were provided to the Committee for information:

1.1. Māori Engagement ahead of Public Consultation on implementation and execution of the Coastal Hazards Strategy

1.2. Resource Management Policy Projects Update

1.3. Statutory Advocacy Update.

Foley/Ormsby

CARRIED

15.

Councillors' Reports from July 2021 Meetings of Outside Bodies

Councillor Will Foley noted that the Future Farming Trust is looking for suggestions about iwi representatives on their Board and advised that the Trust will present their annual report to Council after their AGM in August.

RC72/21

Resolution

That Hawke’s Bay Regional Council receives and notes the “Councillors' Reports from July 2021 Meetings of Outside Bodies”.

Barker/Foley

CARRIED

16.	Discussion of Minor Items not on the Agenda
	There were no minor items raised for discussion.

17.

2021 FY Section 36 Charges Transition

RC73/21

Resolution

That Hawke’s Bay Regional Council excludes the public from this section of the meeting, being Agenda Item 17 2021 FY Section 36 Charges Transition with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
2021 FY Section 36 Charges Transition	7(2)(f)(ii) The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Ormsby/van Beek

CARRIED

The meeting went into public excluded session at 1.40pm and out of public excluded session at 1.59pm

Closure:

There being no further business the Chairman declared the meeting closed at 2.00pm on Wednesday, 28 July 2021.

Signed as a true and correct record.

DATE: ................................................ CHAIR: ...............................................