Agenda of Maori Committee - Wednesday, 9 June 2021

Meeting of the Hawke's Bay Regional Council Maori Committee

Date: Wednesday 9 June 2021

Time: 10.00am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

Agenda

Item Title Page

1. Karakia/Welcome/Notices/Apologies

2. Conflict of Interest Declarations

3. Alternate Members for 9 June 2021 Meeting 3

4. Confirmation of Minutes of the Maori Committee held on 7 April 2021

5. Take Ripoata ā Takiwā – Taiwhenua Representatives' Updates 5

6. HBRC Chair and Chief Executive's Verbal Updates on Current Issues

7. Follow-ups from Previous Māori Committee Meetings 35

8. Call for Minor Items Not on the Agenda 39

Decision Items

9. Tangata Whenua Pre-engagement for the HBRC Representation Review 41

Information or Performance Monitoring

10. LiDAR Tools Development 49

11. Māori Engagement ahead of Public Consultation on Implementation and Execution of the Coastal Hazards Strategy 53

12. Update on IRG Flood Control Resilience Funded Projects 59

13. Update on the HBRC Gravel Extraction Consent 73

14. June 2021 Statutory Advocacy Update 77

15. Reports from Regional Council and Committee Meetings 85

16. HBRC Organisational Performance Report - 1 January to 31 March 2021 89

17. Discussion of Minor Items not on the Agenda 117

Parking

1. Free 2-hour on-road parking is available on Vautier Street adjacent to the HBRC Building & on Raffles Street.

2. There is free all day parking further afield – on Munroe Street or Hastings Street by Briscoes.

3. There are limited parking spaces (3) for visitors in the HBRC car park – entry off Vautier Street – it would be appropriate that the “visitors” parks be available for the members travelling distances from Wairoa and CHB.

4. If you do pay for parking elsewhere, please provide your receipt to the Receptionist for reimbursement – or include with your expenses claim for the meeting.

NB: Any carparks that have yellow markings are NOT to be parked in please.

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Wednesday 09 June 2021

Subject: Tangata Whenua Pre-engagement for the HBRC Representation Review

Reason for Report

1. This item seeks the Committee’s agreement to the form of pre-engagement to be undertaken with tangata whenua ahead of Council considerations of and decisions on the number (1 or 2), boundaries and name(s) of the Māori constituencies for the 2022 local election.

Officers’ Recommendation

2. Council officers recommend that the Māori Committee considers the proposed plan (attached) for pre-engagement with tangata whenua on Council’s representation arrangements in order to provide feedback to staff and enable initiation of the process to meet statutory timeframes.

Executive Summary

3. The options for Māori constituencies (whether there is one or two and what the boundaries might be) is the key consideration for Council’s Representation Review, as a result of Council’s 19 May decision.

4. The Governance Team is working on what the options might look like and will seek feedback from tangata whenua on their preferences ahead of presenting the options to Council for consideration and then decisions on:

4.1. The total number of councillors

4.2. The General and Māori constituencies, their boundaries and names.

5. The pre-engagement with tangata whenua is proposed to be carried out through hui a iwi in each of the four Taiwhenua areas over the period 14 June to 30 July 2021. This timeframe is proposed to enable a Māori Committee recommendation on 11 August to feed into Council’s decision making at the Corporate and Strategic Committee meeting on 18 August and resolution of the proposed representation arrangements at the 25 August Regional Council meeting.

Options Assessment

6. Under the Local Electoral Act there are two main requirements that determine the viability of options for Māori constituencies. These include:

6.1. Population – fair and effective representation, where each councillor represents the same number of people within +/-10%

6.2. Boundaries – practicality of constituency boundaries coinciding with territorial authority or ward boundaries.

7. If there is to be more than one Māori constituency, the options that Council staff are investigating are for a North/South or Coastal/Inland geographical split.

8. For the engagement, staff propose to base discussions at the hui around maps showing the potential boundary options as determined by the population requirements and asking for feedback from participants on their preferences.

Significance and Engagement Policy Assessment

9. The decision to establish one or two Māori constituencies was significant as assessed under Council’s Significance and Engagement Policy.

10. The decisions relating to the names and boundaries of the Māori constituencies are considered to be ‘significant’ only to tangata whenua, particularly those on the Māori roll, and not to the wider community. Therefor staff propose that pre-engagement is undertaken solely with tangata whenua.

Financial and Resource Implications

11. Approximately $20,000 funding is required for the out of cycle Representation Review due to it being two years earlier than planned and a small increase to cover additional consultation with tangata whenua to determine the new constituency boundaries and names etc. This was sought through a Staff Submission to the Long Term Plan, and agreed by Council.

Other Considerations

12. The timeframes for the Representation Review are shown in the following diagram.

13. To meet the statutory timeframes, proposed Council timelines are provided in the following table.

Milestone	Description	Date
1. Maori Constituencies decision	Council resolution to establish Maori Constituencies	19 May 2021
2. Pre-engagement	Item to Māori Committee to agree engagement plan - Specific to one or two constituencies & naming those - Communicate engagement plant to PSGEs along with invite to direct engagement if wanted	9 June 2021
	Check-in with PSGE representatives	7 July RPC
	Hui a iwi at each taiwhenua	Completed by 12 July
3. Option development	Feed hui a iwi feedback into detailed options for Council workshop	28 July RC workshop
3. Option development	Feed hui a iwi & Council workshop feedback into detailed Māori Constituency options for Māori Committee recommendation of preferred option to Council	11 August
4. Present options	Present options for recommendation to RC 19U –effective representation 19V –fair representation and other factors	18 August C&S
		18 August C&S
5. Council resolves Initial Proposal Not later than 31 August	Council selects and resolves preferred option as Initial Proposal for public notification	25 August 2021
6. Public notice of proposed arrangements	Public Notice of initial proposal and open submissions 19L – distribution of copies of resolution 19M – public notice of proposals, and responsibilities in relation to submissions	1 September
7. Receive submissions	Submissions open for not less than one month	1 Sept – 1 Oct
7. Receive submissions	Close of submissions on Initial Proposal	5pm 1 October
8. Respond to Submissions	If submissions received, Council considers/hears within 6 weeks of closing (19N – response to submissions)	13 October extraordinary RC after FARS
9. Final Proposal	Amend Proposal from submissions hearings if appropriate and Resolve Final Proposal	27 October RC
	Public Notice of Final Proposal	30 October
10. Appeals/Objections	Period of 1 month allowed for 19O appeals /19P objections	30 November
11. Lodge Final Proposal with LGC	- If no Appeals/Objections –Council confirms as final	30Nov 2018
	- Gives Public Notice of Final Proposed Arrangements	3 Dec 18
	- Forward all documentation to LGC for final determination if not all constituencies meet +/-10% rule	10 Dec 18
	- If appeals/objection *are* received, advise 28Nov Council meeting and forward all documentation to LGC	b4 15 Jan 19

Decision Making Process

14. Council and its committees are required to make every decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements in relation to this item and have concluded:

14.1. This decision does not significantly alter the service provision or affect a strategic asset, nor is it inconsistent with an existing policy or plan.

14.2. The use of the special consultative procedure is not prescribed by legislation.

14.3. The decision on how to carry out pre-engagement is not significant under the criteria contained in Council’s adopted Significance and Engagement Policy.

14.4. The persons directly affected by this decision are residents of Māori descent in the Hawke’s Bay region.

14.5. Given the nature and significance of the issue to be considered and decided, and also the persons likely to be affected by, or have an interest in the decisions made, Council can exercise its discretion and make a decision without consulting directly

Recommendations

That the Māori Committee:

1. Receives and considers the “Tangata Whenua Pre-engagement for the HBRC Representation Review” staff report.

2. Agrees that this decision specifically is not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, however feeds into a significant decision about Hawke’s Bay Regional Council representation arrangements for Māori constituencies to be determined in accordance with the Local Electoral Act provisions.

3. Agrees to the Tangata Whenua Pre-engagement Plan as proposed.

4. Agrees to the Tangata Whenua Pre-engagement Plan as amended to incorporate:

4.1.

Authored by:

Drew Broadley

Marketing & Communications Manager

Leeanne Hooper

Team Leader Governance

Approved by:

Pieri Munro

Te Pou Whakarae

Attachment/s

1 ⇩

Tangata Whenua Pre-engagement Plan - for the 2021 HBRC Representation Review

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Wednesday 09 June 2021

Subject: LiDAR Tools Development

Reason for Report

1. This report outlines an opportunity for the Māori Committee to propose views or ideas on the future development of tools to be derived from the newly acquired light detection and ranging (LiDAR) mapping of Hawke’s Bay.

Background

2. Hawke’s Bay Regional Council has recently acquired LiDAR mapping for the whole of the Hawke’s Bay region. This will enable us to have an unprecedented view of the region, allowing us for the first time to strip surface vegetation from imaging and view the shape of the land and infrastructure in extremely high definition.

3. Obtaining the LiDAR data is a great step forward in gaining a better understanding of our environment, but it is just the first step. To make full use of the LiDAR information (over 80 billion data points) we will develop tools that can use the LiDAR as an input and help us get the most from this resource.

4. The development of these new tools is something HBRC cannot do on its own. With this in mind we have partnered with Manaaki Whenua Landcare Research (MWLR) to help develop the tools. These tools will allow us to:

4.1. map land use capability (LUC) at farm-scale

4.2. improve the River Environment Classification (REC2)

4.3. improve our erosion models, and

4.4. many other refinements to enhance our existing knowledge of our region.

5. As part of the development of these tools we are seeking early views and ideas from our partners and others who may benefit from this project. A list is being compiled of ideas where we think LiDAR could be useful, but it is of great importance that everyone’s thoughts and ideas are captured so we don’t miss an opportunity to develop our understanding of our environment and we seek your help with this. Only a small number of all the ideas put forward will be able to be actioned by this first round of funding, but it is hoped that more opportunities will occur in the future to add to this ‘toolbox’ as resources become available.

6. Attachment 1 presents the ideas put forward so far. These initial ideas have been divided into sub-groups. We would like to use this as a base and ask you to comment on whether you think they are appropriate actions to pursue and/or add your own ideas. Ideally, we would like to have this discussion on the day but there will also be the opportunity to take some time and let us know your thoughts following the presentation.

7. Internally a project team has been brought together comprised of Pieri Munro and Iain Maxwell – Project Governance, and the project working group of Dr Barry Lynch (Team Leader Land Science), Craig Goodier (Team leader Engineering), Lisa Pearse (CDEM), Andrew Burton (Senior Catchment Advisor) and Tim Farrier (GIS/LiDAR Analyst). This group will be joined by a group of LiDAR experts, scientists, and modellers from MWLR. Dr Melissa Robson-Williams will be the coordinator from MWLR.

Strategic Fit

8. This new approach to viewing our land reaches across all of our strategic goals for the region. The LiDAR mapping and the accompanying tools and models that will emerge from it will help us monitor, model and advise across a diverse array of areas such as farming, urban expansion, erosion control, civil defence and some of the effects of climate change etc.

9. These tools will be of great use to science (land, freshwater, marine and air) and also be useful to many other areas of the council such as asset management (e.g. flood protection), CDEM (e.g. faultline detection) and catchment advisors who will have farm scale information that can be passed onto individual land owners. It is also hoped that LiDAR will help us with implementation of some of the aspects of the NPSFM 2020 (wetland identification etc.).

Next Steps

10. Once we have a good understanding of how our LiDAR data could best be used, the LiDAR tools project team (HBRC & MWLR) will meet to discuss which projects will be prioritised. It is hoped that the work will commence as soon as the LiDAR data has gone through quality control screening. This is anticipated to be in July for the urban areas and October for the wider region.

Decision Making Process

11. Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

Recommendation

That the Māori Committee receives and notes the “LiDAR Tools Development” staff report and presentation, and proposes views or ideas on the future development of tools.

Authored by:

Dr Barry Lynch

Team Leader/Principal Scientist (Land Science)

Dr Jeff Smith

Manager Science

Approved by:

Iain Maxwell

Group Manager Integrated Catchment Management

Attachment/s

1 ⇩

Ideas for Using HBRC's LiDAR

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Wednesday 09 June 2021

Subject: Māori Engagement ahead of Public Consultation on Implementation and Execution of the Coastal Hazards Strategy

Reason for Report

1. This report outlines a proposal for engaging with mana whenua ahead of formal consultation on the implementation and execution of the Clifton to Tangoio Coastal Hazards Strategy 2120 in early to mid-2022, seeking the Māori Committee’s feedback and agreement.

Executive Summary

2. Formal consultation on the Clifton to Tangoio Coastal Hazards Strategy implementation and execution is tracking toward a public consultation process in the form of a proposed Long Term Plan amendment in the first half of 2022. Ahead of that wide public consultation process, a pre-consultation step is considered important to ensure that mana whenua is appropriately recognised and informed about the proposal and able to provide feedback into the process before formal consultation commences.

Background

3. The Strategy represents a coordinated approach to identifying and responding to coastal hazards and the influence of sea level rise over the next 100 years. It provides a platform for long-term planning and decision making.

4. The Strategy is a collaboration between Napier City, Hastings District and Hawke’s Bay Regional councils, mana whenua and communities along the Hawke’s Bay coast from Clifton to Tangoio.

5. The vision of the Strategy is for coastal communities, businesses and critical infrastructure from Tangoio to Clifton to be resilient to the effects of coastal hazards.

6. The Strategy:

6.1. Covers the coastal area between Clifton to Tangoio

6.2. Seeks to develop a planned response to coastal hazards out to the year 2120

6.3. Assesses and plans response to the following coastal hazards

6.3.1. Coastal erosion (storm cut, trends, effects of sea level rise)

6.3.2. Coastal inundation (storm surge, set-up, run-up, overtopping and sea level rise)

6.4. Incorporates climate change as an overriding influence.

7. Through an intensive community engagement process with assessment panels, the Clifton to Tangoio Coastal Hazards Strategy 2120 document has outlined short, medium, and long term adaptive pathways for each section of the coast (see example adaptive pathway in Figure A following, and sections of the coast in Figure B). An adaptive pathway sets out a plan for the future based on what we know now, but recognises that the future is highly uncertain, and provides flexibility to shift and adapt as new information becomes available.

Short term

(0 – 20 years)

→

Medium term

(20 – 50 years)

→

Long term

(50 – 100 years)

Beach Renourishment

→

Renourishment + Groynes

→

Managed Retreat

Figure A

Figure B

8. The Strategy is now in Stage 4 of a four-stage development process that began in late 2014 (see Figure c).

Figure C

9. While significant progress has been made and the project is seen nationally as a leading example of coastal hazards and climate change planning, key challenges remain.

10. Principle among these is seeking agreement between the Partner Councils on funding mechanisms for Strategy implementation. While the Joint Committee has resolved to recommend the formation of a Coastal Contributory Fund, agreement between Partner Councils on the implementation of such a fund has not yet been reached.

11. At a workshop on 30 April 2021, the Joint Committee received a report from Raynor Asher QC with recommendations, based on current law and practical and administrative considerations, that the Regional Council lead the implementation and funding of the Strategy. This provides clarity of roles and a clear path to implementing outcomes confirmed by the Strategy and will be considered by the Joint Committee on Friday 4 June, for making recommendations to the Partner Councils.

12. The Technical Advisory Group (TAG) is continuing to advance Stage 4, through five workstreams – regulatory, governance, funding, design, and triggers. TAG is currently engaging with the community through a series of workshops, which began in November 2020.

Mana whenua engagement

13. Mana whenua engagement has been a critical part of the development of the Strategy, including:

13.1. Mana whenua representation on the panels:

13.1.1. Kaitiaki o te Roopu for both Northern and Southern panels – Aramanu Ropiha

13.1.2. Northern Panel Mana Whenua reps – Hoani Taurima and Garry Huata

13.1.3. Northern Panel – Tania Hopmans, Observer (Maungaharuru-Tangitū Trust Incorporated) and Tania Huata, Observer (Mana Ahuriri Incorporated)

13.1.4. Southern Panel Mana Whenua reps – Aki Paipper and Te Kaha Hawaikirangi

13.1.5. Southern Panel - Peter Paku (Heretaunga Tamatea Settlement Trust).

13.2. Letters were sent out to Iwi representatives to provide a strategic overview and to seek interest in involvement

13.3. An Assessment of Cultural Values Report Coastal Hazards Strategy 2120 Clifton to Tangoio – Mai Te Matau a Māui ki Tangoio was written by Aramanu Ropiha in 2017. The report was peer reviewed by Maungaharuru-Tangitū Trust, Mana Ahuriri Incorporated and He Toa Takitini.

13.4. As well as the Cultural Values report, a cultural Wānanga and Hīkoi was arranged for panel members. This was hosted by Matahiwi Marae on 1 July 2016 and was facilitated by both Pat Parsons and Aramanu Ropiha. As part of the hīkoi the Panel members were taken on a bus tour of the entire Strategy area, with particular reference to historical use, occupation and sites of significance.

14. As part of the technical assessment criteria, mana whenua representatives were asked to ‘score’ the relationship of Māori and their culture and traditions with their ancestral lands, water, sites, waahi tapu, and other taonga. The Mana Whenua Representatives recorded the following overriding factors that informed their scoring of pathways against the cultural criterion:

14.1. Preferred that a beach be maintained where possible for coastal access/ use

14.2. Accept that in general we should let nature take its course in preference to hard intervention

14.3. Preferred that the coast is held/ returned to a natural state, as much as possible – the ‘vista’ is important (remove sea walls)

14.4. Prefer not to split communities artificially (e.g. retreat the line picks winners)

14.5. In general, no sites of historic significance are considered to be affected by the pathways as they have been developed for the Southern Cell priority units, however there is an urupā in the Whirinaki unit in current use (Petane Marae)

14.6. Desire to see historic values recognised/ commemorated as part of any future coastal works.

15. The TAG intends to continue to advance each of the workstreams in Stage 4, with semi-regular reporting to the Māori Committee. Once this work is complete, and funding arrangements are confirmed, a draft Strategy will be released for public consultation.

Discussion

16. The Strategy is currently tracking towards a wider public consultation process (in the form of a proposed Long Term Plan amendment) in the first half of 2022.

17. A mana whenua engagement plan has been developed to outline how the Strategy proposes to engage with mana whenua in the lead up to the formal consultation process.

18. This pre-consultation step is considered important to ensure that mana whenua is appropriately recognised and informed about the proposal and able to provide feedback into the process before formal consultation commences.

19. There are multiple parties to engage with ahead of consultation, including:

19.1. Post Settlement Governance Entities (PSGEs) – Maungaharuru Tangitū Trust, Mana Ahuriri Trust and Heretaunga Tamatea Settlement Trust^{^[1]}

19.2. Two of the four Ngāti Kahungunu Taiwhenua are relevant in this consultation – Te Taiwhenua o Te Whanganui ā Orotu and Te Taiwhenua o Heretaunga

19.3. Affected marae as defined in paragraph 14

19.4. Māori land block owners (as a separate process ahead of consultation in March 2022).

20. Council staff propose a staggered engagement approach with presentations to the Māori Committee (MC), comprised of three representatives from each of the four Taiwhenua across our region, and the Regional Planning Committee comprising appointees from 8 of the 9 PSGEs across the region and councillors. With both of these committees it is proposed that one or all three PSGE representatives on the Clifton to Tangoio Coastal Hazards Strategy Joint Committee will take an introductory lead on this agenda item. The purpose of the engagement is to gain feedback on the approach moving forward.

20.1. Māori Committee: 9 June 2021

20.2. Regional Planning Committee: 7 July 2021.

21. The presentation will include:

21.1. Background of the strategy and context for consultation

21.2. An overview of the proposed engagement approach

21.3. Impact on specific marae

21.4. Triggers and thresholds

21.5. Coastal ecology.

22. We are happy to take the presentation to taiwhenua if that is desired. At the RPC meeting, we will ask to speak to the individual PSGEs.

23. Following these presentations, we will collate feedback and make changes as needed to either the presentation or the approach.

24. We propose to approach the seven marae we have identified as being potentially impacted (directly or indirectly) by coastal hazards. If possible, we would like to attend one of the marae committee meetings between August and November 2021:

24.1. Tangoio

24.2. Petane

24.3. Matahiwi

24.4. Kohupātiki

24.5. Ruahapia

24.6. Waipatu

24.7. Waiohiki.

25. After meeting with marae we will set up regular communication in the form of a newsletter and confirm that we will return for formal consultation in March 2022.

Next Steps

26. Receive feedback from the Māori Committee and the Regional Planning Committee respectively to obtain feedback on the engagement approach before engaging further with PSGEs or marae.

Decision Making Process

27. Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

Recommendation

That the Māori Committee receives and considers the “Māori Engagement ahead of Public Consultation on Implementation and Execution of the Coastal Hazards Strategy” staff report.

Authored by: Approved by:

Rebecca Ashcroft-Cullen

Communications Advisor

Chris Dolley

Group Manager Asset Management

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Wednesday 09 June 2021

Subject: Update on IRG Flood Control Resilience Funded Projects

Reason for Report

1. This report provides an update on four projects approved for funding as part of the Crown’s Flood Control Resilience Funding with the Infrastructure Reference Group managed by the Provincial Development Unit.

Background

2. In Budget 2020, Cabinet agreed to provide a $3 billion investment in infrastructure to support New Zealand's economic recovery as part of the 11 May COVID-19 Response and Recovery Fund.

3. The Government established the Infrastructure Reference Group (IRG) to identify a pipeline of shovel-ready projects to support the economy during the COVID-19 rebuild. The process was supported by Crown Infrastructure Partners.

4. In May 2020 HBRC Asset Management Group contributed to a River Managers Sector Flood Protection Shovel Ready Project Package to assist with COVID-19 Recovery.

5. On 24 June 2020, the Cabinet Economic Development Committee, agreed that the Ministry of Business Innovation and Employment (acting through the Provincial Development Unit) would be responsible for delivering projects approved by IRG Ministers where they are best placed to do so.

6. All $299m of River Managers Sector Flood Protection Shovel Ready Projects were approved including the $30m HBRC package consisting of four projects.

7. Council have received confirmation from IRG of funding allocation for a total amount of up to $19.2m (plus GST, if any) which is a 64% contribution to the projects.

8. Funding agreement between HBRC and IRG was countersigned on 20 November 2020.

Discussion

Project 1: Heretaunga Plains Flood Control Scheme (HPFCS) Levels of Service - $20m

9. The HPFCS Levels of Service project is a review of Tūtaekurī, Ngaruroro, Lower Tukituki and Clive rivers to increase flood protection across the scheme to a 1 in 500-year event. The outcome of this project will result in increased flood protection to our communities within the HPFCS.

10. This project is programmed over a three-year period and will build upon existing river modelling, condition assessment and property analysis undertaken as part of the Heretaunga Plains Flood Control Scheme level of service review.

11. HBRC co-funding of $7.2 million is required to match IRG funds of $12.8 million.

12. In order to facilitate the significant workload associated with HPFCS levels of service, HBRC have developed a Panel Agreement for Engineering Services. Responses were received from suppliers on 27 April in the form of an expression of interest, invitations for suppliers to submit a Request for Proposal shall be sent on 7 May 2021. This panel shall expediate the engagement of professional services resulting in procurement efficiencies throughout Council.

13. HBRC Asset Management have identified 39 sites across HPFCS (Attachments 1 and 2) which shall be subjected to a prioritisation process based on modelling outputs, freeboard levels, consequence of failure, condition assessment and investigation outputs.

14. FY 2020-21 planned investigation works are estimated at $800,000, which includes geotechnical assessment, geophysical testing and topographical survey of the following 8 sites in order to facilitate optioneering and scope for detailed design to increase climate change resilience of HBRC assets:

Site Name and Location	River
Taradale Stopbank Strengthening (XS 17 - 22 LHS)	Tūtaekurī
Moteo Stopbank Strengthening (XS 43b - 47 RHS)	Tūtaekurī
Haumoana Stopbank Strengthening (XS 1 - 4 RHS)	Lower Tukituki
East Clive Stopbank Strengthening (XS 1 - 4 LHS)	Lower Tukituki
Ngatarawa (XS 49 - 51 RHS)	Ngaruroro
Roy's Hill (XS 41 - 44 RHS)	Ngaruroro
Haumoana Upstream of Blackbridge (XS 4 - 10 RHS)	Lower Tukituki
Farndon Road Erosion	Clive

15. Another key part of work in FY 2020-21 is developing collaborative site enhancement plans that achieve the objectives of climate resilience, biodiversity gain and community involvement by integrating actions with riverbank protection works through native planting plans. Supplier diversity shall be prioritised throughout the HPFCS programme specifically for weeding, plant preparation, planting and fencing works specifically through local Māori and Pasifika owned businesses.

16. Other planning works in FY 2020-21 include site specific archaeological assessments, property management and consultation with Tāngata Whenua.

17. FY 2021-22 planned works are an estimated value of $9.6 million. This includes allocation of individual design packages to external consultants, procured through HBRC’s Panel Agreement for Engineering Services, with technical supervision from HBRC Engineering team and physical works contracts procured through local contractors. Construction windows for physical works shall be prioritised through summer, whilst planting shall be undertaken in winter.

18. FY 2022-23 planned works are an estimated value of $9.6 million. This includes allocation of individual design packages to external consultants, procured through HBRC’s Panel Agreement for Engineering Services, with technical supervision from HBRC Engineering team and physical works contracts procured through local contractors. Construction windows for physical works shall be prioritised through summer, whilst planting shall be undertaken in winter.

Project 2: Upper Tukituki Gravel Extraction Flood Control Scheme – $8 million

19. The Upper Tukituki (UTT) Gravel Extraction project will seek opportunities to subsidise gravel extraction from this scheme with a focus on competitive tendering and supporting the local economy. Gravel extraction is required to maintain existing nameplate capacity of 1:100 level of protection within this scheme.

20. Survey data has been used to quantify the total volume of available gravel in the UTT scheme area, this has been coupled with establishment of hydraulic grade lines for Mangaonuku, Makaretu and Tukipo rivers to determine excavation depths and resultant volume of available material. It is estimated that approximately 3,100,000 m³ of gravel is available for extraction within the UTT scheme.

21. In December 2020, extraction was ceased via direction of the HBRC biosecurity team on all gravels affected by Chilean Needle Grass (CNG) which accounts for up to 1,400,000 m³ in the UTT scheme.

22. Tenders were received from two consultants in April to undertake a study on CNG, including experiments to remove CNG seeds. HBRC will negotiate the scope and costs to commence this work in May 2021.

23. A comprehensive gravel sampling and testing programme has been awarded to a local geotechnical consultant, with site works due to commence in early May at 30 predetermined areas (Attachment 3). This testing will allow areas of gravel to be classified based on their engineering material properties to further assist with suitable end use. Testing results and sampling data shall be made available to all interested parties to eliminate any competitive advantages. Exemption for removal of CNG infested material has been sought from MPI as part of these works.

24. In early 2021, HBRC Works Group formed three new access roads in the UTT scheme to facilitate extraction at areas which were previously difficult to access.

25. HBRC Engineering are currently undertaking a modelling assessment of the five rivers to prioritise key areas to undertake extraction. This may result in negotiation with class A ratepayers for establishment of additional access over private property.

26. Development of a collaborative framework agreement to propose a range of subsidised costs for transportation of gravel from the region is ongoing. To date HBRC has successfully engaged contractors throughout the local gravel extracting industry for feedback on framework structure, met with client organisations regarding significant projects and liaised with Hawke’s Bay’s five councils’ procurement director to align with forecasted demand for capital projects.

27. An independent economic study has been undertaken as part of the collaborative framework planning to evaluate a range of subsidy costs for gravel extraction based on cartage distance, quality of extracted material and forecasted supply/demand in the region.

28. HBRC has undertaken consultation with UTT scheme ratepayers on four occasions to seek feedback on the proposed loan funding option for gravel extraction. In October 2020 we consulted with all UTT scheme ratepayers, January 2021 grade A ratepayers, March grade A ratepayers and in April Long Term Plan (LTP) consultation with all UTT scheme ratepayers. The option to proceed with this project will be decided by Council by 1 July 2021.

29. FY 2020-21 expenditure is estimated to be $300,000.

30. FY 2021-22 costs for gravel extraction are estimated at $3 million, pending approval of the project following LTP consultation.

31. FY 2022-23 costs for gravel extraction are estimated at $4.7 million.

Project 3: Upper Tukituki Flood Control Scheme SH50/Waipawa Erosion – $1 million

32. This one-year project programme will provide engineered erosion protection works of southern approach to NZTA’s SH50 bridge. The left bank of the Waipawa River immediately upstream of SH50 bridge has eroded significantly over the past five years. If left unattended, there is a risk that the southern approach will be compromised and the river may outflank the bridge.

33. HBRC Works Group have completed the installation of 75 precast concrete akmon units on the left bank of the Waipawa River.

34. Earthworks to cut and fill gravel to form the new river channel have been completed, this included excavation, carting and shaping approximately 70,000 m³ of gravel.

35. Works Group is nearing completion of the installation of 3,166 lineal metres of rail irons and 8,100 lineal metres of wire rope to form permeable groynes on left and right banks (Attachment 4).

36. An independent ecological impact assessment was undertaken at the site which has concluded that the completed project shall result in an overall net positive effect on biodiversity, as a result of the physical works.

37. Site preparation shall be undertaken in April to commence planting of 4,700 trees in the berm area. The planting works will be supported by Māori and Pasifika owned businesses in order to achieve key social procurement outcome metrics.

38. HBRC requested the re-allocation of $250,000 of funding from HPFCS to ensure the works could be completed fully in accordance with the design and specifications. This request has been agreed in principle by IRG.

39. Project completion is estimated early August 2021 to a total value of $1.25 million.

Project 4: Wairoa River, River Parade Erosion – $1 million

40. This one-year project programme will provide steel sheet piled erosion protection works on left bank of the Wairoa river. Over the last five years the Wairoa River has gradually undermined the embankment immediately south of the Ferry Hotel. This has in turn compromised Wairoa District Council (WDC) water assets and more recently Carroll Street and River Parade.

41. Geotechnical investigations, design optioneering and preliminary design of the proposed sheet pile wall have been completed and the construction contract has been drafted.

42. Detailed design for the project is due to be undertaken in May 2021 and the physical works contractor is due to procure steel sheet piles thereafter, with expected lead time of 4 months (notwithstanding any delays as a result of COVID).

43. HBRC have liaised with Wairoa District Council to relocate a watermain as part of the enabling works, June 2021.

44. The proposed steel sheet piled wall is 73 lineal metres, braced with walers and 12 metre screw anchors which are drilled below the existing River Parade road.

45. The main contractor shall engage a local civil engineering contracting company to manage all other works out with the sheet piling. This will allow HBRC to achieve targeted social procurement outcomes.

46. Options to provide native planting upstream will be considered as part of the environmental outcomes for this project. This will be discussed as part of tangata whenua engagement.

Decision Making Process

47. Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

Recommendation

That the Māori Committee receives and notes the “Update on IRG Flood Control Resilience Funded Projects” staff report.

Authored by: Approved by:

David Keracher

Manager Regional Projects

Chris Dolley

Group Manager Asset Management

Attachment/s

1 ⇩	HPFCS Site Identification
2 ⇩	HPFCS Site Location Map
3 ⇩	Upper Tukituki Gravel Testing Areas
4 ⇩	SH50 Waipawa River images

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Wednesday 09 June 2021

Subject: Update on the HBRC Gravel Extraction Consent

Reason for Report

1. Following a request by Mr Mike Paku, this report provides a summary and background to the global resource consents being sought by the Hawke’s Bay Regional Council – Asset Management Group (AMG) for gravel extraction from the Ngaruroro River, Tukituki Catchment Rivers and the Tutaekuri River.

Executive Summary

2. Under the Soil Conservation and Rivers Control Act 1941, regional councils have a statutory responsibility for flood control. To achieve this in the context of sediment build-up, the AMG encourages aggregate suppliers to excavate gravel from the dry parts of the river beds (sometimes referred to as ‘beaches’), with the objective of maintaining the bed at a ‘design grade’. The design grade is the calculated grade of the river bed (i.e. the bed level at any particular location) required to maintain the required floodway height and area.

3. This gravel extraction activity is currently authorised by very short-term consents, typically one year, using a Council-managed consent application template system. This system is, however, not delivering the desired results for extractors who seek longer term certainty, or for HBRC in terms of achieving its flood management objectives.

4. To address these issues, the AMG has developed a Gravel Management Plan (GMP) with the objective of improving the management of gravel for flood control purposes. This GMP was adopted by Council in September 2017 following significant technical investigations and engagement, and a special consultative procedure.

5. Importantly, the consents would not authorise the taking of gravel from actively flowing channels (refer to areas labelled 1, 2 and 3 in Figure 1). Gravel extraction will only occur from “dry” areas outside of the actively flowing channel, to avoid sedimentation effects and adverse effects on water quality and ecology.

cid:image002.jpg@01D2A716.C85FDB10

Figure 1: Elements of a river / flood control system

6. The AMG lodged comprehensive resource consent applications in accordance with the above approach in October 2017.

7. The applications were independently peer reviewed, and a request for further information was made by the consenting authority (Hawke’s Bay Regional Council’s Policy and Regulation Group). The information was provided in September 2018, and applications were subsequently publicly notified in February 2019. Table 1 summarises the submissions received.

Table 1: Submission Received on HBRC1 Resource Consent Applications for Gravel Extraction, March ‘19

#	Submitter	For	Neutral	Against	Wishes to be heard
1	First Gas Limited		✓		✓
2	Hawkes Bay Fishing and Game Council	✓			✓
3	Michael Barker	✓
4	New Zealand Transport Agency		✓		✓
5	Ngati Kahungunu iwi Inc		✓		✓
6	Te Taiwhenua O Heretaunga	✓			✓
7	Winestone Aggregates	✓			✓

8. With a limited number of submitters, no opposing submissions, and matters raised in submissions seemingly able to be resolved through discussion, the AMG sought to engage with submitters directly, in preference to advancing matters to a hearing.

9. First Gas Limited and Hawke’s Bay Fishing and Game Council agreed to minor updates to proposed conditions of resource consent to resolve matters raised in their respective submissions.

10. Michael Barker did not wish to be heard and submitted in support.

11. While there did not appear to be any significant matters of disagreement with the remaining four submitters, agreement had not been achieved to proceed to a decision on the resource consent applications without a hearing. Given the length of time already invested in the process by all parties, the AMG requested a pre-hearing meeting to seek resolution.

12. Chaired by an independent commissioner, a first pre-hearing meeting was held in early September 2020, a second pre-hearing was held in October, and a third in December 2020. Additional interaction between submitters occurred in between and following these meetings in an attempt to resolve matters, including the development of a revised set of proposed conditions, and a draft Memorandum of Understanding between Te Taiwhenua o Heretaunga, Ngāti Kahungunu Iwi Inc and the AMG.

13. In January 2021 Te Taiwhenua o Heretaunga advised that it was their wish to proceed to a hearing as they had further concerns on management of the river, specifically gravel extraction practices. Ngāti Kahungunu Iwi Inc has also suggested a site visit to understand these matters further.

Background

14. Historically, Hawke’s Bay’s rivers have transported large volumes of gravels and other sediments from the Ruahine, Kaimanawa, and Kaweka Ranges, depositing it onto alluvial plains to the east of the ranges. This sediment transport process resulted in the rivers meandering across the alluvial plains over time as braided and semi-braided river channels.

15. During the second half of the 20^th century, flood protection schemes were established to protect rural and urban development from flooding. HBRC has the responsibility for managing these schemes.

16. An important component of the schemes is a series of stopbanks, which contain floodwaters within a defined ‘floodway’. The stopbanks and other flood protection assets (such as riparian planting and other erosion protection works) have confined the braided rivers to the floodway, which is typically 100 to 250 metres wide, depending on the river reach. The floodway is designed to safely convey a design flood event, which requires the floodway to have a minimum width and depth at any particular location so that the floodwaters can pass through the floodway without overtopping or compromising the stopbanks.

17. The rivers continue to transport gravel and sediments from the ranges into the braided and semi-braided river channels. Major flood events move these sediments through the system, while at the same time bringing more material down from the ranges. Partly because the braided channels no longer meander freely across the plains, and partly because any significant movement of gravel relies on intermittent and unpredictable flood events, sediment can build up in some locations, raising the bed level and reducing the channel capacity between the river bed and the top of the stopbanks. This reduces the flood protection provided by the stopbanks and can raise water tables, making it difficult to manage adjacent farmland.

18. With direction set by the GMP, ultimately Council intends to seek a variation to the Hawke’s Bay Regional Resource Management Plan (RRMP) and potentially the Regional Coastal Environment Plan (RCEP) to establish a permitted activity regime for gravel extraction undertaken in certain circumstances, and in support of flood management objectives.

19. Given the length of time such a process will take, and the increasing issues associated with gravel aggradation, Council considers it necessary to obtain comprehensive resource consents as an interim step. The consents are being sought for the purposes of maintaining the design channel capacity and the alleviation of flood and erosion risk, through the extraction of gravel (defined as gravel and associated sand, silt and other riverbed sediments) from the beds of the following rivers.

19.1. Ngaruroro River

19.2. Tutaekuri River

19.3. Tukituki catchment rivers (including the Tukituki River, Waipawa River, Makaretu River, Mangaonuku Stream, Tukipo River).

20. At some point in future, the Esk River may also be included in this approach (through an additional resource consent application). However, at this time, given the low volumes being extracted and that some of the technical work (for example, ecological surveys) and consultation has not been completed, the Esk River has not been included in the current application.

21. The other river in the region with significance for gravel extraction is the Mohaka River. However, there is limited gravel extraction for flood control purposes in the Mohaka, and with treaty settlement outcomes and ongoing discussions with Ngāti Pāhauwera, an alternative approach is appropriate. The consenting process for this river is currently being worked on with the Consenting authority and Ngāti Pāhauwera.

Discussion

22. Should a resource consent be granted to the Regional Council, the future operating regime would see commercial extractors granted ‘authorisations’ to operate under the AMG’s resource consent to remove gravel from built up areas where flood channel capacity has been compromised.

23. This also mean that the AMG instructs contractors to locations where gravel surplus is greater and allows more effective management.

24. This approach would:

24.1. Provide a more integrated and administratively streamlined process than issuing short term, ad-hoc resource consents directly to extractors

24.2. More effectively manage potential adverse effects from gravel extraction activities by operating under an umbrella resource consent, for which the AMG will ultimately be accountable for compliance with all conditions of consent

24.3. Provide extractors with greater certainty through opportunities for longer term authorisations, and

24.4. Improve flood control outcomes by enabling Council to better direct gravel extraction activity to target areas.

Next Steps

25. At time of writing, the AMG is awaiting confirmation of a date for a site visit, an important next step to clarify the concerns raised by Te Taiwhenua o Heretaunga, and hearing.

Decision Making Process

26. Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

Recommendation

That the Māori Committee receives and notes the “Update on the HBRC Gravel Extraction Consent” staff report.

Authored by:

Martina Groves

Manager Regional Assets

Approved by:

Chris Dolley

Group Manager Asset Management

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Wednesday 09 June 2021

Subject: June 2021 Statutory Advocacy Update

Reason for Report

1. This item reports on proposals forwarded to the Regional Council and assessed by staff acting under delegated authority as part of the Council’s Statutory Advocacy project.

2. The Statutory Advocacy project (Project 196) centres on local resource management-related proposals upon which the Regional Council has an opportunity to make comments or to lodge a submission. These include, but are not limited to:

2.1. resource consent applications publicly notified by a territorial authority

2.2. district plan reviews or district plan changes released by a territorial authority

2.3. private plan change requests publicly notified by a territorial authority

2.4. notices of requirements for designations in district plans

2.5. non-statutory strategies, structure plans, registrations, etc prepared by territorial authorities, government ministries or other agencies involved in resource management.

3. In all cases, the Regional Council is not the decision-maker, applicant nor proponent. In the Statutory Advocacy project, the Regional Council is purely an agency with an opportunity to make comments or lodge submissions on others’ proposals. The Council’s position in relation to such proposals is informed by the Council’s own Plans, Policies and Strategies, plus its land ownership or asset management interests.

4. The summary outlines those proposals that the Council’s Statutory Advocacy project is currently actively engaged in.

Decision Making Process

5. Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision-making provisions do not apply.

Recommendation

That the Māori Committee receives and notes the “June 2021 Statutory Advocacy” report.

Authored by:

Ellen Robotham

Policy Planner

Nichola Nicholson

Policy Planner

Approved by:

Ceri Edmonds

Manager Policy and Planning

Attachment/s

1 ⇩

June 2021 Statutory Advocacy Update

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Wednesday 09 June 2021

Subject: Reports from Regional Council and Committee Meetings

Reason for Report

1. This item provides information from recent meetings attended by the Committee Co-chairs and representatives on Council committees, and the opportunity for the Māori Committee representatives to discuss any matters of particular interest arising from those meetings.

Hearings Committee

2. Katarina Kawana and Roger Maaka represent the Māori Committee on the Hearings Committee

2.1. The Committee met on 14 April 2021 to consider the appointment of Hearing Panels to hear the Omarunui Landfill resource consent applications lodged by Napier City Council and Hastings District Council (APP-125003 and others) and the applications lodged by Hawke’s Bay Regional Council (HBRC) for gravel extraction from the rivers and streams within the Tutaekuri, Ngaruroro and Tukituki catchments.

2.2. Through discussions the Committee agreed to hold a further meeting, scheduled 16 June, to review the Terms of Reference and delegations, review the full resource consent application process (up to and including Hearings) and the internal processes undertaken to propose appointments to hearing panels and to consider succession planning for tangata whenua Committee members in particular.

Environment and Integrated Catchments Committee (EICC)

3. Dr Roger Maaka represents the Māori Committee on the EICC, which met on 12 May 2021, considering:

3.1. The Review and Recommendations of the Hawke’s Bay Possum Control Area Programme item presented the recommendations from the Possum Control Area programme (PCA) review resulting in the EICC recommendation to Council that:

3.1.1. Instructs staff to develop a proposal, under section 70 of the Biosecurity Act 1993, that includes an analysis of the costs, benefits, robust performance monitoring and funding models for a contractor-based model for possum management in Hawke’s Bay for consideration and potential adoption for public consultation.

3.2. The OSPRI Update on Hawke’s Bay TB Response item presented by Daniel Schmidt (Service Delivery Manager for North Island, OSPRI) provided an overview of Ospri activities and progress made with the HB TB eradication programme and advised that Ospri’s current goals are zero infected herds by 2026, TB eradicated from possums by 2040 and TB eradicated from NZ by 2055.

3.3. The Napier Open Waterways Water Quality presentation by Napier City Council staff presented the results to date of the operational water quality monitoring programme (aims of the programme are to better understand urban waterways and to use collected data to inform ecological enhancement options). Highlights from discussions included:

3.3.1. Currently in year 1 of the 3 year programme

3.3.2. A comprehensive Ahuriri Masterplan Stormwater Study will be carried out in advance of any further exploration or implementation of other stormwater related projects in order to determine feasibility and consider options for better managing stormwater in the City\

3.3.3. Key concerns identified as Phosphorus, suspended sediment, ammonia and nitrate, zinc, channelisation, clarity, faecal coliforms, pest plants, rubbish and invasive tubeworm

3.3.4. Key learnings are that ecological enhancement is possible (upper catchment); Particulate metal concentration is a persistent issue, excess Phosphorus, Nitrogen and Ammonia levels are a universal problem.

3.4. The Proposed Environmental Projects Overview Tool item presented an overview and demonstration/proof concept of a GIS web tool to provide the totality of Council’s ‘on-ground’ works provided a snapshot of more than 70 activities across the region

3.5. The Erosion Control Scheme – Update on systems and forecasts provided an update on the Erosion Control Scheme (ECS) Programme, highlighting system improvements implemented and financial tracking/forecasting delivery of the project

3.6. The Update on IRG Flood Control Resilience Funded projects item provided an update on key aspects of each of the four projects approved for funding as part of the Crown’s Flood Control Resilience Funding and is also on the Agenda for today’s meeting.

3.7. Nathan Heath delivered a presentation on the Whakakī Catchment Pilot Study and highlighted some findings and lessons learnt to date as previously provided to the April Māori Committee meeting.

3.8. A Water Efficiency update item provided the Water Efficiency work programme and outlined the work done to date.

3.9. Dr Bruce Clarks presented on Urban Biodiversity decline and on the People, Cities and Nature multi-disciplinary programme leading urban ecological restoration research in New Zealand and what can be achieved in a Hawke’s Bay climate.

3.10. The Ahuriri Estuary Stocktake item presented the findings from work undertaken to investigate which agencies and/or groups are doing what work in the catchment, conducted through 55+ interviews held with agencies, individuals, volunteers and farmers, and the content of which may later inform Te Muriwai o Te Whanga Plan – Ahuriri Catchment and Estuary Plan.

Corporate and Strategic Committee (C&S)

4. Peter Eden represents the Māori Committee on the C&S, which met on 19 May 2021 to consider:

4.1. The Report from the 5 May 2021 Finance Audit and Risk Sub-Committee meeting (FARS) item covered Council’s Risk Maturity Roadmap, a draft Risk Appetite Statement, and the draft Internal Assurance Framework and Implementation Plan as well as the Quarterly Treasury Report for 1 January – 31 March 2021 and formally received the resignation of the independent member of the Sub-committee.

4.2. The Appointment of an Independent Member to the Finance, Audit and Risk Sub-committee item provided the means for the Committee to determine and recommend an appointment process to the Council, for replacement of Rebekah Dinwoodie who resigned earlier this year.

4.3. The HBRC Investment Strategy and Treasury Policy item provided the draft updated Policy and newly development Strategy, reflecting Council’s approach to managing its investment assets in line with the principles agreed upon with councillors as part of the development of the Financial Strategy for the 2021-31 Long Term Plan (LTP) for feedback and recommendation to Council for adoption.

4.4. The Organisational Performance and Financial reports for Period 3, 1 January to 31 March 2021 provided third quarter results for the 2020-21 financial year, with highlights including overall favourable HBRC operational income position

4.5. The LTP IT Work Programme Delivery item highlighted key initiatives in progress to improve Council’s digital systems and updated the Committee on the planned programme for delivery, including $30m capital spend.

4.6. The HBRIC Ltd Quarterly Update item provided Council with a quarterly update on the affairs of the CCO including financial statements for the 9 months to 31 March 2021 and advice that the Board has commenced the development of a clearer capital structure and investment mandate to support the growth of the company, as well as an overview of potential investment opportunities.

4.7. And finally, the HB Tourism Six Monthly Update item provided an update and presentation on their achievements against key performance indicators as required by their Funding Agreement with Hawke’s Bay Regional Council.

Regional Transport Committee (RTC)

5. Api Robin represents the Māori Committee on the RTC, which met on 14 May 2021 to consider:

5.1. The Regional Land Transport Plan Deliberations item provided the Committee with the HB Regional Land Transport Plan 2021-31 amended in response to submissions and recommended the plan to the Regional Council for adoption and lodging with Waka Kotahi.

5.2. The Transport Manager’s Report item advised the Road Safe HB annual week-long expo targeting school age drivers was delivered 10 – 14 May, a Waka Kotahi proposal to reduce speed limit on SH5, the issue of paying bus drivers the living wage is being addressed by the Government and that Speed Management planning changes proposed by Government could see Regional Transport Committees throughout the country being required to coordinate and produce Regional Speed Management Plans.

Regional Council

6. Co-chairs Michelle McIlroy and Mike Paku are invited to attend Regional Council meetings and workshops with full speaking rights. Since the Māori Committee last met on 7 April 2021, there have been two Regional Council meetings, one Extraordinary Regional Council meeting, two days of Māori Constituency submission hearings and one Long Term Plan Submissions Hearing day. The Co-chairs will provide verbal updates on discussions from those hui.

Decision Making Process

7. Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision-making provisions do not apply.

Recommendation

That the Māori Committee receives and notes the “Reports from Regional Council and Committee Meetings”.

Authored by:

Annelie Roets

Governance Advisor

Leeanne Hooper

Team Leader Governance

Te Wairama Munro

Maori Engagement Coordinator

Approved by:

Pieri Munro

Te Pou Whakarae

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Wednesday 09 June 2021

Subject: HBRC Organisational Performance Report - 1 January to 31 March 2021

Reason for Report

1. This item provides the organisational performance for the period 1 January – 31 March 2021 for the Māori Committee’s information.

Content of the Report

2. The attached Report contains four parts plus an Executive Summary with highlights and lowlights for the quarter.

2.1. Part 1: Significant Events or Programmes impacting this quarter. These tend to be cross-council so sit outside the groups of activities section.

2.2. Part 2: Business Improvement Measures focus on how well we are performing across a number of corporate-wide measures such as health and safety incidents and response to customer feedback.

2.3. Part 3: Level of Service Measures by Group of Activities with traffic light status and commentary by exception.

2.4. Part 4: Activity Reporting by Group of Activities with non-financial and financial (operating only) traffic light status and commentary.

3. Staff complete their reporting in a software tool called Opal3 once actual financial results for the quarter are loaded on the 20^th of the month following the end of the quarter. Staff select the status (red, amber, green) of non-financial results, but it is fixed against agreed criteria for financial results. For example, red is set at >$30,000 or >10% over or under budget. Staff are then required to provide commentary on what they did in the quarter in terms of actual non-financial performance and to explain any variations to budgets.

4. It should also be noted that many of the variances shown as red in the activity financial reporting are the result of the current financial systems’ inability to phase budgets through the year. The current budget has been spread evenly across the 12 months which does not reflect the actual timing of work programme delivery. The new financial system due to be implemented from 1 July 2021 will address this.

5. Next quarter we plan to increase visibility over our Internal Activities with both non- financial and financial reporting.

Decision Making Process

6. Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision-making provisions do not apply.

Recommendation

That the Māori Committee receives and notes the “Organisational Performance Report – 1 January to 31 March 2021”.

Authored by:

Kelly Burkett

Business Analyst

Desiree Cull

Strategy and Governance Manager

Approved by:

Desiree Cull

Strategy and Governance Manager

Attachment/s

1 ⇩