Meeting of the Hawke's Bay Regional Council Maori Committee

 

 

Date:                 Wednesday 10 February 2021

Time:                10.00am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

 

Agenda

 

Item    Subject                                                                               Page

 

1.         Welcome/Notices/Apologies

2.         Conflict of Interest Declarations

Decision Items

3.         Testing - Decision item created                                                     3

Information or Performance Monitoring

4.         Testing - Creating Information item                                               7

5.         Testing - Clone paper from EICC to MC meeting                       11

7.         Type in late item here……. (late item to be provided separately)

Decision Items (Public Excluded)

6.         Testing - Creating PE paper                                                        13

 

 

Parking

1.        Free 2-hour on-road parking is available on Vautier Street adjacent to the HBRC Building & on Raffles Street.

2.        There is free all day parking further afield – on Munroe Street or Hastings Street by Briscoes.

3.        There are limited parking spaces (3) for visitors in the HBRC car park – entry off Vautier Street – it would be appropriate that the “visitors” parks be available for the members travelling distances from Wairoa and CHB.

4.        If you do pay for parking elsewhere, please provide your receipt to the Receptionist for reimbursement – or include with your expenses claim for the meeting.

NB:      Any carparks that have yellow markings are NOT to be parked in please.

 


HAWKE’S BAY REGIONAL COUNCIL

Māori Committee  

Wednesday 10 February 2021

Subject: Testing - Decision item created        

 

Checklist – this and all blue text to be deleted once paper finalised

To be covered in your paper

Why      – are we doing this activity, what is its strategic fit to the organization?

How      – are we delivering this activity? Is it integrated with other activities or does it have a single focus?

What     – is actually involved with the project? Have other options been considered to achieve the objective? What are the next steps after the Council meeting?

Who      – is involved? Who in the community will be affected?

When    – does it start, finish? Key milestones.

How much – does it cost and is there existing budget for it? In which project?

 

Compulsory headings are included as part of this template.

For consistency, other headings might include:

·  Background

·  Assessment of Persons affected by or interested in this decision

·  Discussion

·  Next Steps or What next.

 

Reason for Report

1.      hjhjk (what is the report about and what is the decision being sought?)

2.      <Type text here>

3.     

Options Assessment

4.      (includes do nothing) <Type text here>

5.     

Strategic Fit

6.      <Type text here> (how does this assist Council’s achieving its strategic goals / vision?)

7.      <Type text here>

Considerations of Tangata Whenua (start from premise that there could be implications for Maori)

8.      Are there any positive or negative effects on Tangata Whenua (social, cultural or economic)? <Type text here>

9.      What consultation / engagement has been undertaken with Tangata Whenua? What form did it take, and how did Tangata Whenua contribute to this decision? <Type text here>

10.    Does the issue require consideration of Iwi planning documents, Treaty Settlement legislation, RMA / LGA / Biosecurity Act / Transport Act / Reserves Act? <Type text here>

Financial and Resource Implications

11.    <Type text here>

12.    <Type text here>

Decision Making Process

13.    Council is required to make every decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements in relation to this item and have concluded:

13.1.    The decision does not significantly alter the service provision or affect a strategic asset.

13.2.    The use of the special consultative procedure is not prescribed by legislation.

13.3.    The decision does not fall within the definition of Council’s policy on significance.

(Council’s policy on Significance is located in the 10 Year Plan and will provide some guidance on 5.1 and 5.3. If the decision is related to Council’s responsibilities under a particular piece of legislation it might indicate that a special consultative procedure is required, e.g. Navigation & Safety Bylaws and Regional Land Transport Programme are required to go through this process [LGA sections 83 & 84])

13.4.    The persons affected by this decision are <Type text here> (common statements here may include: all persons with an interest in the region’s management of natural and physical resources under the RMA OR all those persons with an interest in the region’s xxxx e.g. built environments / infrastructure OR all ratepayers in the region OR Ratepayers in the xxx [specified area]).

13.5.    The decision is not inconsistent with an existing policy or plan.

13.6.    Given the nature and significance of the issue to be considered and decided, and also the persons likely to be affected by, or have an interest in the decisions made, Council can exercise its discretion and make a decision without consulting directly with the community or others having an interest in the decision.

 

Recommendations

That :

1.    Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2.    <Type text here>

 

Authored by:

Annelie Roets

Governance Administration Assistant

Mike Adye

Group Recovery Manager

Karl Wairama

Team Leader Community Engagement

 

Approved by:

James Palmer

Chief Executive

 

 

Attachment/s

1

Feb Stat Ad (Word document) attachment

 

Under Separate Cover

  


HAWKE’S BAY REGIONAL COUNCIL

Māori Committee  

Wednesday 10 February 2021

Subject: Testing - Creating Information item        

 

Checklist – this and all blue text to be deleted once paper finalised

To be covered in your paper

Why      – are we doing this activity, what is its strategic fit to the organization?

How      – are we delivering this activity? Is it integrated with other activities or does it have a single focus?

What     – is actually involved with the project? Have other options been considered to achieve the objective? What are the next steps after the Council meeting?

Who      – is involved? Who, if anyone, in the community is involved and/or affected?

When    – does it start, finish? Key milestones.

How much – does it cost and is there existing budget for it? In which project?

 

Compulsory headings are included as part of this template.

For consistency, other headings might include:

·  Strategic Fit

·  Options Considered

·  Discussion

·  Next Steps or What next.

 

 

Reason for Report

1.      <Type text here>

Background

2.      <Type text here>

3.     

Decision Making Process

4.      Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

 

Recommendation

1.    That the <Type text here> receives the “<Type text here>” report.

 

Authored by:

Annelie Roets

Governance Administration Assistant

Leeanne Hooper

Team Leader Governance

Ian Macdonald

Group Manager/Controller

Helen Marsden

Risk and Assurance Lead

Peter Manson

Catchment Team Leader (Wairoa/Mohaka)

Ariana Mackay

Resource Technician WQE

Denal Maihana

Emergency Management Officer - Wairoa

 

Approved by:

James Palmer

Chief Executive

 

 

Attachment/s

1

Kahungungu Executive Report  M McIlroy February  2021.pdf

 

 

  


Kahungungu Executive Report  M McIlroy February  2021.pdf

Attachment 1

 

PDF Creator
PDF Creator


HAWKE’S BAY REGIONAL COUNCIL

Māori Committee  

Wednesday 10 February 2021

Subject: Testing - Clone paper from EICC to MC meeting
        

 

Checklist – this and all blue text to be deleted once paper finalised

To be covered in your paper

Why      – are we doing this activity, what is its strategic fit to the organization?

How      – are we delivering this activity? Is it integrated with other activities or does it have a single focus?

What     – is actually involved with the project? Have other options been considered to achieve the objective? What are the next steps after the Council meeting?

Who      – is involved? Who, if anyone, in the community is involved and/or affected?

When    – does it start, finish? Key milestones.

How much – does it cost and is there existing budget for it? In which project?

 

Compulsory headings are included as part of this template.

For consistency, other headings might include:

·  Strategic Fit

·  Options Considered

·  Discussion

·  Next Steps or What next.

 

 

Reason for Report

1.      <Type text here>

Background

2.      <Type text here>

3.     

Decision Making Process

4.      Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

 

Recommendation

1.    That the <Type text here> receives the “<Type text here>” report.

 

Authored by:

Annelie Roets

Governance Administration Assistant

Simon Bendall

Project Manager

Natasha Blunden

Emergency Management Advisor Planning

Peter Davis

Manager Environmental Information

Approved by:

James Palmer

Chief Executive

 

 

Attachment/s

There are no attachments for this report.  


HAWKE’S BAY REGIONAL COUNCIL

Māori Committee  

Wednesday 10 February 2021

Subject: Testing - Creating PE paper      

That Council excludes the public from this section of the meeting, being Agenda Item 6 Testing - Creating PE paper with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

 

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION

GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION

Testing - Creating PE paper

7(2)s7(2)(h) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

7(2)s7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

 

 

Authored by:

Annelie Roets

Governance Administration Assistant

Jessica Ellerm

Group Manager Corporate Services

Jen Ellingham

Systems Engineer

 

Approved by:

James Palmer

Chief Executive