Minutes of Clifton to Tangoio Coastal Hazards Strategy Joint Committee

MINUTES OF A meeting of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Date: Friday 1 May 2020

Time: 10.00am

Venue:

Online by Zoom Invitation and livestreamed on the HBRC Facebook page

Present: Cr J van Beek, Chair

Cr R Barker, HBRC

Cr A Brosnan, Deputy Mayor, NCC

Cr H Browne, NCC

Cr A Corban, Alternate HDC

Cr M Dixon, HDC

T Hopmans, Maungaharuru-Tangitū Trust

T Huata, Mana Ahuriri

Cr T Kerr, Deputy Mayor, HDC

Cr H Ormsby, HBRC

Cr K Price, NCC

Cr A Redstone, HDC

In Attendance: J Palmer – HBRC Chief Executive

S Bendall – Traverse Environmental Limited

C Dolley – HBRC Group Manager Asset Management

A Tapine – HBRC Regional Planning Committee Representative

D Moriarity – NCC Team Leader Policy & Planning

B Smith – HBRC Chief Financial Officer

B Allan HDC Chief Financial Officer

C Goodier – HBRC Team Leader Engineering

D Broadley – HBRC Community Engagement & Communications Manager

G Hrustinsky NCC Investment and Funding Manager

J Ellerm – HBRC Group Manager Corporate Services

J Kingsford NCC Director Infrastructure

J Beyá – HBRC Design Engineer

M Clews – HDC Principal Advisor District Development

M Thomsen – HBRC Executive Assistant

N Zaman – HBRC Manager Compliance

P Jones PJ & Associates

P Munro – HBRC Te Pou Whakarae

R Ashcroft-Cullen – HBRC Communications Advisor

C Thomson – NCC Chief Financial Officer

A Roets – HBRC Governance Administration Assistant

1. Welcome/Apologies/Notices

The Chairman, Councillor Jerf van Beek welcomed everyone to the meeting and Cr Hinewai Ormsby offered a karakia.

The absence of Peter Paku was noted.

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 4 February 2020

CLI130/20

Resolution

Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on Tuesday, 4 February 2020, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Redstone/Ormsby

CARRIED

4.	Call for Items of Business Not on the Agenda
	There were no items raised for discussion.

Actions from Previous Joint Committee Meetings

Simon Bendall provided an update on the status of actions listed.

1 – the process to consider an independent chair or facilitator has been deferred to the 7 August 2020 meeting as directed by the Chair and Co Deputy Chairs.

2 & 3 - will be discussed in the workshop following this meeting

4 – the Joint Councils workshop will be rescheduled following its postponement in February – direction sought on whether this should occur digitally or face to face as and when permissible under COVID restrictions

5 – One page information/media release is being drafted

6 – Panel supplementary recommendations have been allocated to each Council and work is underway to respond

7 – Port of Napier update deferred to the 7 August 2020 meeting, requested update to discuss on the expansion project and artificial reef.

8 – Currently on hold.

CLI131/20

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the “Actions from previous Clifton to Tangoio Coastal Hazards Strategy Joint Committee Meetings” report.

Brosnan/Kerr

CARRIED

Confirm Alternate Appointments

Chris Dolley introduced the item, which advises the appointments of Cr Martin Williams and Cr Alwyn Corban as alternates for HBRC and HDC respectively for the Committee’s confirmation.

CLI132/20

Resolutions

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee:

1. Agrees that the decisions to be made are not significant under the criteria contained in Hawke’s Bay Regional Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

2. Confirms the appointments of:

2.1. Councillor Martin Williams, as the Alternate Hawke’s Bay Regional Council representative.

2.2. Councillor Alwyn Corban as the Alternate Hastings District Council representative.

Dixon/Browne

CARRIED

Current Coastal Projects Update

Chris Dolley called for verbal updates from Technical Advisory Group members. Discussions traversed:

Whakarire Ave Revetment Works (Jon Kingsford, NCC)

· NCC has agreed to proceed with the project, with the funding split adjusted to 2.5% private split on the construction estimate.

· It was noted that future coastal projects undertaken under the Strategy will require public / private spits to be determined. This work is in progress under the “funding” workstream

· Requested a further discussion on the framework and issues of Whakarire Ave be on the agenda at the next meeting.

· Requested information on the preliminary private and public splits developed by TAG be circulated to members.

Extended consent area for sand deposition at Westshore (Craig Goodier, HBRC)

· Port of Napier, through their Port development, has an MOU to deposit sand at Westshore and is investigating extending the deposition area to the south, closer to Rangatira Reef.

· Ecological study results showed no more than minor impacts on the reef.

· Next step is to engage with iwi but due to Covid-19 this is currently on hold.

Haumoana 21 (now called Haumoana 18), (Mark Clews, HDC)

· Now being referred to as the H18 as excludes from No 1 to 5 Clifton road, as part of Cape view corner project.

· Following consultation with landowners, an offer of service was received from Tonkin and Taylor (T&T) for a staged approach to potential continuous wall protection

· Met with HBRC staff to discuss consenting approach and issues

· HDC/ T&T to provide a short report on protection options, those to consider/ those to discount, along with further wall and alignment detail to H18 reps for consideration and agree next steps. Likely to be done on the next month

· Hope to begin construction early 2021.

Capeview corner (Mark Clews, HDC)

· Received an offer of service from T&T to progress design detail and consent requirements in accordance with agreement at landowner meeting held in January

· Design detail being refined for discussion and agreement with 2 affected landowners (Coltart and DOC) to agree way forward

· Consent and planning adviser appointed

· Meeting held with HBRC to agree consent approach. Hoping to lodge in next month or so, impacted by Covid lockdown

· Hope to obtain consent by mid year and construct early in new financial year, subject to budget provision surviving annual plan process approval.

Whirinaki (Mark Clews, HDC)

· HDC and T&T staff have met with the local landowners to discuss erosion issues

· T&T provided an offer of service, currently being considered by HDC, to review the cross section and erosion trends.

CLI133/20

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the verbal “Current Coastal Project Updates”.

Barker/Browne

CARRIED

Strategy Engagement In 2020 During Covid-19

Chris Dolley introduced Rebecca Ashcroft-Cullen, HBRC Communications Advisor, who provided an update on the community engagement options for the Strategy and the impacts on the planned communications due to Covid-19, it was noted that there had been significant public engagement over the last few months.

Discussions traversed:

· Two options suggested for restarting the planned community engagement; virtual and face to face. There was a discussion on the benefits and drawbacks of each option.

· Staff recommend undertaking an integrated, phased approach to engagement, starting with virtual, light community engagement during Alert Levels 3 and 2 and then moving to a more targeted and comprehensive engagement at Alert Level 1.

· The Committee agreed support for the proposed integrated, phased engagement.

CLI134/20

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Strategy engagement in 2020 during Covid-19” report.

Kerr/Redstone

CARRIED

Project Managers Update including Impacts of Covid-19 on the Project

Simon Bendall introduced the item, with discussions traversing:

· Covid-19 has impacted the ability of TAG to advance some elements of the Strategy.

· The Funding workstream is particularly impacted due to the ability to reach alignment and commence consultation on a new rate / establish a Contributory Fund

· Regulatory, Governance and Managed Retreat workstreams are largely unaffected

· TAG has identified four options for progression, being Business as usual, Partial pause, Pause or Hold and review

· TAG is pursing Business as Usual, however welcomed input from the Committee

· Chris Dolley provided an update on a case study on the implementation of this Strategy and how legislation and other tools would support the project going forward

· The Committee agreed to proceed with a business as usual approach but sought that all work was undertaken within budgetary constraints, and TAG would otherwise advance all workstreams as quickly as possible within the current restrictions.

CLI135/20

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Project Managers Update including impact of Covid-19 on the Project” report.

Ormsby/Barker

CARRIED

10.	Discussion of Minor Items Not on the Agenda
	There were no items raised for discussion.

Cr Hinewai Ormsby offered a karakia to close the meeting.

Closure:

There being no further business the Chairman declared the meeting closed at 11.20am on Friday, 1 May 2020.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................