MINUTES OF A
meeting of the HB Civil Defence Emergency Management Group Joint Committee
Date: Monday 23 March 2020
Time: 1.30pm
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Venue:
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Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
NAPIER
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Present: Cr R Barker (Chair)
Cr R Graham (Zoom)
Mayor S Hazlehurst
(HDC)
A Hickey (NEMA –
Zoom)
Mayor C Little (WDC -
Zoom)
I Macdonald (Group
Controller)
Mayor A Walker
(CHBDC)
Mayor K Wise (NCC)
In Attendance: J Palmer – Chief Executive HBRC
Dr N Jones – HB
DHB
SM May – Chief
Executive WDC
J Lawrence – HBRC
Group Manager Office of the CE & Chair
L Hooper – HBRC
Governance Lead
L Lambert –
HBRC Group Manager Regulation
I Maxwell –
HBRC Group Manager Integrated Catchment Management
1. Welcome/Apologies/Notices
The Chair, Rex
Graham, welcomed everyone to the meeting, advising he is stepping down as Chair
as he has self-isolated.
Rex Graham nominated
Regional Council Deputy Chairman Rick Barker to Chair of the HB Civil Defence Emergency Management Group Joint Committee, and Sandra Hazlehurst seconded the nomination.
Resolution
CDE1/20 There being no further nominations, Cr Rick Barker was elected Chair
of the HB Civil Defence Emergency Management Group
Joint Committee.
Graham/Hazlehurst
CARRIED
The following all joined the meeting via
audio-visual means:
·
Mayor Craig Little
·
Cr Rex Graham
·
CDEM staff in the GECC
The meeting adjourned to listen to the Prime Minister’s media
briefing on Covid-19 at 1.47pm and reconvened at 2.30pm
2. Conflict
of Interest Declarations
There were no conflict
of interest declarations.
3. Confirmation
of Minutes of the HB Civil Defence Emergency Management Group Joint Committee
meeting held on 11 November 2019
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CDE2/20
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Resolution
Minutes of
the HB Civil Defence Emergency Management Group Joint Committee meeting held
on Monday, 11 November 2019, a copy having been circulated prior to the
meeting, were taken as read and confirmed as a true and correct record.
Wise/Hazlehurst
CARRIED
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4.
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Action Items from Previous HB CDEM Group Joint Committee
Meetings
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The item was taken as read.
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CDE3/20
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Resolution
That the HB CDEM
Joint Committee receives the “Action Items from Previous HB CDEM Group
Joint Committee Meetings” report.
Walker/Wise
CARRIED
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5.
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Call for Minor Items Not on the Agenda
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There were no minor
items raised.
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6.
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Confirmation of Joint Committee Terms of
Reference
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The item was taken as read.
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CDE4/20
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Resolutions
The
Hawke’s Bay Civil Defence Emergency Management Group Joint Committee:
1. Agrees that the decisions to be made are not significant under the
criteria contained in the Hawke’s Bay Regional Council’s adopted
Significance and Engagement Policy, and that the Committee can exercise its
discretion and make decisions on this issue without conferring directly with
the community or persons likely to have an interest in the decision.
2. Adopts the proposed Terms of References as attached.
Walker/Wise
CARRIED
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7.
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Hawke's Bay Disaster Relief Trust Deed
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The item was taken as read.
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CDE5/20
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Resolutions
The Hawke’s Bay Civil Defence
Emergency Management Group Joint Committee:
1. Agrees that the decisions to be made are not significant under the
criteria contained in the Hawke’s Bay Regional Council’s adopted
Significance and Engagement Policy, and that the Joint Committee can exercise
its discretion and make decisions on this issue without conferring directly
with the community or persons likely to have an interest in the decision.
2. Adopts the proposed Trust Deed for the Hawke’s Bay Disaster
Relief Trust as attached.
Hazlehurst/Walker
CARRIED
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8.
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Group Manager's Update
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The item was taken as read.
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CDE6/20
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Resolutions
That the Hawke’s Bay
CDEM Group Joint Committee receives the “Group Manager’s Update”
report.
Walker/Wise
CARRIED
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9.
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Discussion of Minor Items Not on the
Agenda
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|
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There were no minor
items raised.
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Dr Nick Jones made a presentation about
Coronavirus (Covid-19), how it spreads and current statistics of the NZ and
global spread and survival rates
Reactions to PMs announcement included:
·
Need to amplify efforts ‘on the
ground’ to spread messages of just how serious this is
·
Logistics around how to coordinate welfare assistance
– using those in the community wanting to help and a welfare plan is
essential
·
Plan to keep primary industries and supply
chains operating.
Ian Macdonald and CDEM – HB action plan summary, noting:
·
Regional messaging from mayors –
streamlined through a single channel
·
National needs assessment system for people to
access and register their needs /requests for assistance
·
Alison Prins – emergency coordination
centres are operating; awaiting update from Lifelines so can identify gaps and
shore up services; standing up own HB needs assessment process as challenges
working with the National system; identifying essential services for rural
communities
·
Zoom to outlying districts to give instructions
on operationalising the response, with work already under way in CHB and Wairoa
by local controllers
·
Rachel Schicker– Local councils to focus
local messages on a practical level; regionally echo the PMs messages; need to
stick to your lane and reiterate messages; cc Rachel to any local messages;
making videos to get messages out; focus on what locals can do, not nationally;
Saturday full page in papers was good
·
Get messages out now about things people should
be doing to prepare; HB Emergency brand is very good and trusted, and across
multiple channels
·
Capacity to respond to questions and monitor
social media
·
Comms are managed through the Public Information
Management (PIM) CDEM team
·
DHB is the lead agency, CDEM coordinates the
response
·
Go to the Covid-19 web page for all info in the
first instance
·
welfare@hbemergency.govt.nz
copy into emails
·
Concern around the pervasiveness and duration of
the event – and understanding other things like electricians and plumbers
availability as essential service
·
Request for Ian Macdonald to provide a daily
‘briefing’ to HB Leaders
Closure:
There
being no further business the Chairman declared the meeting closed at 4.00pm on
Monday, 23 March 2020.
Signed
as a true and correct record.
DATE: ................................................ CHAIRMAN:
...............................................
