MINUTES OF A meeting of the Environment and Services Committee

 

Date:                      Wednesday 7 August 2019

Time:                     9.00am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

 

Present:                T Belford - Chairman

P Bailey

R Barker

P Beaven

R Graham

B Gregory

D Hewitt

N Kirton

P Paku

F Wilson

 

In Attendance:     M Mohi – Māori Committee Chair

I Maxwell – Group Manager Integrated Catchment Management

L Lambert – Group Manager Regulation

C Dolley – Group Manager Asset Management

P Munro – Te Pou Whakarae Māori Partnerships

D Broadley – Community Engagement & Communications Manager

K Campbell Senior Project Manager

Dr J Smith Team Leader/Principal Scientist – Hydrology/Hydrogeology

T Wati – Chief Executive, Mahaanui Kurataiao

K Davis – Manager, Mahaanui Kurataiao

A Roets – Governance Administration Assistant

 

 

 


1.       Welcome/Apologies/Notices

The Chair welcomed everyone to the meeting and Brian Gregory offered a karakia.

Councillor Fenton Wilson advised that he will be absent for a period from 12-12.30pm, and Mike Mohi advised that he has to leave at 12.30pm.

Resolution

ESC30/19

Resolution

That the apology for absence from Councillor Alan Dick be accepted.

Bailey/Barker

CARRIED

 

2.       Conflict of Interest Declarations

There were no conflict of interest declarations.

 

3.       Confirmation of Minutes of the Environment and Services Committee meeting held on 19 June 2019

ESC31/19

Resolution

Minutes of the Environment and Services Committee held on Wednesday, 19 June 2019, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Wilson/Graham

CARRIED

 

Secretarial note:       As there are no provisions under the Standing Orders for “Matters arising from the Minutes”, these are recorded as part of the Follow-ups from the previous Environment and Services Committee meetings item.

 

4.

Follow-ups from Previous Environment & Services Committee Meetings

 

A request was made for an update on Farm Environment Management Plans and whether any enforcement actions have been taken.

The follow-ups item was taken as read.

ESC32/19

Resolution

That the Environment and Services Committee receives and notes the report Follow-up Items from Previous Environment & Services Committee Meetings.

Barker/Bailey

CARRIED

 

5.

Call for Minor Items of Business Not on the Agenda

 

Recommendation

That Environment and Services Committee accepts the following Minor Items of Business Not on the Agenda” for discussion as Item 14.

Topic

Raised by

Te Mata Mushrooms consent hearing

Cr Paul Bailey

Wairoa Regional Park

Cr Rex Graham

HPUDS

Cr Peter Beaven

 

 

 

6.

Future Farming Charitable Trust Funding Deed

 

Karina Campbell introduced the item, which was taken as read.

·    Funding of $70,000 was provided in 2018-19, and the balance will be provided in two instalments, the first of $330,000 to be paid after Council approval of the Deed on 28 August 2019 and the second of $250,000 payable on 1 July 2020

Given Cr Tom Belford’s appointment as Trustee it was suggested he relinquish the Chair for this item.

Cr Belford vacated the Chair at 9.10am and Cr Peter Beaven assumed the Chair.

ESC33/19

Resolutions

1.      That the Environment and Services Committee:

1.1     receives and considers the Future Farming Charitable Trust Funding Deed” staff report.

1.2     Approves the terms of the Funding Deed as proposed and requests that staff provide the Funding Deed to the inaugural meeting of the Future Farming Charitable Trust for consideration and acceptance ahead of final approval by Council.

2.      The Environment and Services Committee recommends that Hawke’s Bay Regional Council:

2.1.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or others likely to have an interest in the decision.

2.2.      Approves the terms of the Future Farming Charitable Trust Funding Deed as proposed.

Graham/Barker

CARRIED

Councillor Beaven stepped down and Councillor Belford re-assumed the Chair at 9.15am.

7.

2014-2018 State of the Environment Summary Report

 

Drew Broadley and Dr Jeff Smith introduced the item, highlighting:

·    Regional Councils monitor the state of the environment as a requirement under the Resource Management Act and produce a summary report every five years to identify emerging issues and inform regional planning processes

·    A suggestion was made that an executive summary of findings be included.

ESC34/19

Resolution

That the Environment and Services Committee receives and notes the “2014-2018 State of the Environment Summary Report”.

Barker/Wilson

CARRIED

 

8.

Mahaanui Kurataiao Presentation

 

Pieri Munro introduced and welcomed Tania Wati, Chief Executive, and Kyle Davis, Mātauranga Taiao from Mahaanui Kurataiao to the meeting and provided the background leading up to the presentation today.

·    Mahaanui Kurataiao guests provided information on their Environmental company which works for the collective interests of the six rūnanga representing mana whenua rights and interests over the lands and waters within their respective takiwā in the wider Canterbury region

·    Te Pou Whakarae noted that the last Māori Committee meeting for the triennium was held yesterday and acknowledged the Chair, Mr Mike Mohi’s retirement from his role as representative of Tamatea Taiwhenua

·    Potential collaborative model for an environmental management advisory service here in Hawke’s Bay

·    Mahaanui Kurataiao was established in 2007 by six Papatipu Rūnanga (constituent areas of Ngāi Tahu, each with its own elected board) to assist and improve the recognition and protection of tangata whenua values in their takiwa (territory or region, also rohe)

·    Mahaanui’s role is to support the rūnanga (communications and facilitating engagement) in their role as kaitiaki including:

o advocating for the specific and collective interests of rūnanga as rangatira and kaitiaki of resources in their takiwā

o supporting rūnanga to advance environmental values through projects and activities that will enhance the environment

o assisting rūnanga with ongoing administrative support related to environmental and cultural requests, and supporting tribal members who are required by their rūnanga to provide information in connection with environmental and cultural requests

·    Iwi and council conversations need to be linked together to achieve a solution that works for everyone

·    Iwi Management Plans are a tool for local authorities and the wider community to understand what is important to mana whenua and why, assist in preparing for engagement with mana whenua and assist in planning and decision processes where relevant

·    Mahaanui Iwi Management Plan sets out a policy framework for the protection and enhancement of Ngāi Tahu values, and for achieving outcomes that provide for the relationship of Ngāi Tahu with natural resources, and incorporates protocols to provide guidance on contemporary resource management activities and defines the key values, principles and issues of significance for each of the rūnanga

·    Councillors expressed support for this model

ESC35/19

Resolution

That the Environment and Services Committee receives and considers the “Mahaanui Kurataiao” presentation and report.

Graham/Bailey

CARRIED

The meeting adjourned at 10.27am and reconvened at 10.45am.

11.

Youth Environment Council Presentation

 

The Chair invited the members of the Youth Council to make their presentation to the meeting, introducing themselves as Bernadette, Raman, Jyothis (Jojo) and Manraj from Hastings Girls’ High School.

Key points of the presentation on youth perspectives on Climate Change included:

·    Young people are raising their voices about climate change and its devastating impacts, wanting to see a society that is environmentally conscious and united in changing consumer choices

·    Youth can help to reduce their own contributions to climate change by holding companies to account, re-using and recycling

·    The Youth are using social media and their individual efforts to raise awareness

·    Events are also held to raise awareness, such as movie screenings and quiz nights

·    The Committee thanked the presenters for sharing their passion for the environment, proposing that the presentation be shared on Council’s website.

ESC36/19

Resolution

That the Environment and Services Committee receives the “Youth Environment Council Update” report and presentation.

Graham/Bailey

CARRIED

 

9.

Climate Change – A Regional Response

 

Dale Meredith introduced the item, which was taken as read. Key points of discussion covered:

·    The need for staff to do more background work to develop a significant programme of engagement with all members of the community

·    It was proposed that the Council’s engagement campaign be framed around Council being the catalyst to gain community commitment and participation to achieve the goal of carbon neutral by 2040

·    Suggestion that a dedicated ‘campaign manager’ is required to pull all the Climate Change strands together and champion or drive the public engagement programme

·    It was noted that a Dominion Post article stated “there could be legal claims against councils for not taking action” attributed to Jack Hodder, QC – and a request made that James Palmer respond to the potential for this

·    Regional Council to be the climate change leader in the region

·    Flood Scheme Level of Service reviews of all 25 schemes being undertaken to understand the climate impacts on the schemes including level of change required and economically viable

·    The results of a Baybuzz facebook survey on global warming were tabled and discussed

·    There are a lot of pieces to be brought together

ESC37/19

Resolution

That the Environment and Services Committee receives the “Climate Change Adaptation: A Regional Response” report and requests that future reports be framed around a campaign to gain community commitment to achieving the Council’s 2040 goal of being carbon neutral.

Barker/Bailey

CARRIED

Councillor Fenton Wilson left the meeting at 11.55am.

10.

2019 Market Research Results

 

Drew Broadley introduced the item, which provides a summary of the findings from the Council’s two-yearly independent survey of Hawke’s Bay residents, highlighting:

·    The research measures Hawke’s Bay residents’ awareness of and satisfaction with the Regional Council’s work, and was conducted between April and June 2019 with 800 regionally representative responses received.

·    Key findings of the report include a significant increase in the number of residents that understand Council’s work (up to 76% from 52% in 2017) as the main environmental organisation in HB

·    2019 survey sought residents’ opinions about climate change, to which 64.6% of respondents indicated they are ‘somewhat to very concerned’ about the impact of climate change and 29.8% believe the Regional Council should give ‘high to very high’ priority to addressing the impacts of climate change

·    Next steps for staff to take the findings and see where improvements to services can be made.

ESC38/19

Resolution

That the Environment and Services Committee receives the “2019 Market Research Results” staff report.

Kirton/Bailey

CARRIED

 

 

 

12.

Airborne Electromagnetic (SkyTEM) Surveys of Hawke's Bay Aquifer Systems

 

Iain Maxwell introduced the item, which explains what SkyTEM is and the scope and expected outcomes of the survey, before Dr Jeff Smith gave an update on the project.

Discussions traversed:

·         The business case proposing the airborne electromagnetic surveys of Hawke’s Bay’s major aquifer systems was put to Council during the development of the 2018-28 Long Term Plan

·         high resolution geophysical datasets from the surveys will significantly advance Council’s ability to holistically image and characterise major aquifers at system-wide scales and depths, for use to update our groundwater models to better understand groundwater – surface water interactions and inform nutrient models

·         FAQs and public messaging are part of the communications plan associated with the project

Mike Mohi left the meeting at 12.32pm.

·         The PGF application to support the SkyTem surveys has been approved and accepted ($2.154M) and GNS has committed $300,000 of co-funding resulting in a total of $4.3million being made available for this project

·         SkyTEM surveys will provide precise 3D hydrogeological models for the entire aquifer systems and will greatly improve conceptual understanding of the aquifer systems and variability of aquifer properties and where threats to the aquifers exist

·         The surveys will not provide groundwater volumes in aquifers, although it may enable improved estimates

Cr Fenton Wilson returned to the meeting at 12.39pm.

·         Sea level rise and the potential for saltwater intrusion into the Heretaunga aquifer

·         Understanding the groundwater system at Poukawa will enable better management of lake levels

·         May do some deep drilling to validate the data where there are gaps in Council’s information about what’s there, specifically in sensitive areas.

ESC39/19

Resolution

That the Environment and Services Committee receives the “Airborne Electromagnetic (SkyTEM) Surveys of Hawke's Bay Aquifer Systems” staff report.

Beaven/Graham

CARRIED

The meeting adjourned at 12.47pm and reconvened at 1.21pm.

13.

August 2019 Hotspots Update

 

Iain Maxwell introduced Thomas Petrie, recently appointed Environmental Hotspots Project Manager, and Jolene Townsend, who provided the update. Discussions traversed:

·         MfE funding for Lake Tūtira (Te Waiū o Tūtira, the Milk of Tūtira) is $1.5 million for the coming year and the Governance Group will receive a summarised Integrated Catchment Management Plan for acceptance in late August.

·         Engagement with northern landowners on the Papakiri Stream reconnection to Lake Tutira continues.

·         In Ahuriric, mechanical removal of a large area of invasive tubeworm was recently completed; Works Group has fabricated a floating pontoon that will significantly speed up the process in future.

·         In the catchment, landowners have planted more than 14,936 native plants and 240 poplar and willow poles on their land, and planning for next winter’s planting programme is now under way.

·         Collaborative HB Marine & Coast Group established 4 years ago developed the roadmap and strategy for marine science and research, which is in the implementation phase. Sustainable Seas Science Challenge is an exciting initiative, with HB focus is on attracting research tools and investment to HB to investigate an ecosystem based management approach

·         Suggestion that Hotspot update report be used as a means of communicating with the public about the environmental work being done by Council, annually.

ESC40/19

Resolution

That the Environment and Services Committee receives and notes the “August 2019 Hotspots Update” staff report.

Kirton/Barker

CARRIED

 

14.

Discussion of Minor Items Not on the Agenda

 

 

Topic

Raised by

Te Mata Mushrooms consent hearing

·    A concerned member of public, who attended the Te Mata Mushroom consent hearings, raised issue around whether all complaints to the Council’s 0800 number are logged.

·    Every call to the 0800 Hotline is to be logged.

Cr Paul Bailey

Wairoa Regional Park

·    HBRC is interested in developing a regional park from the lighthouse to the ocean along both sides of the Wairoa River, and a concept plan for the Northern side has been presented to the Wairoa District Council.

Cr Rex Graham

HPUDS

·    Expressed concerns about the encroachment of urban development on high value productive land.

·    HPUDS implementation working group administration is now done by Hastings District Council and would like there to be another meeting before the end of this triennium

Cr Peter Beaven

 

 

 

15.

Confirmation of Public Excluded Minutes of the Environment and Services Committee Meeting held on 19 June 2019

ESC41/19

Resolution

That the Committee excludes the public from this section of the meeting, being Agenda Item 15 Confirmation of Public Excluded Minutes with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

 

 

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION

GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION

Potential Acquisition of Land at Lake Whatuma

7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Forest Harvest Procurement, Tūtira and Tangoio Forests

7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Graham/Beaven

CARRIED

 

15.     Confirmation of Public Excluded Minutes of the Environment and Services Committee Meeting held on 19 June 2019

ESC42/19  Public Excluded Minutes of the Environment and Services Committee meeting held on Wednesday, 19 June 2019, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Wilson/Bailey

CARRIED

Resolution

ESC43/19  That the meeting moves out of Public Excluded session.

Wilson/Beaven

CARRIED

The meeting moved into public excluded session at 1.45pm and out of public excluded session at 1.50pm.

 

Brian Gregory closed the meeting with a karakia.

 

Closure:

There being no further business the Chairman declared the meeting closed at 1.50pm on Wednesday 7 August 2019.

Signed as a true and correct record.

 

 

 

DATE: ................................................               CHAIRMAN: ...............................................