Meeting of the Hawke's Bay Regional Council

 

 

Date:                 Wednesday 30 August 2017

Time:                10.15am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

 

Agenda

 

Item       Subject                                                                                                                  Page

 

1.         Welcome/Apologies/Notices 

2.         Conflict of Interest Declarations  

3.         Confirmation of Minutes of the Regional Council Meeting held on 26 July and 23 August 2017

4.         Follow-ups from Previous Regional Council Meetings                                                 3

5.         Call for Items of Business Not on the Agenda                                                              7

Decision Items

6.         Financial Report for 12 months ended 30 June 2017 including Adoption of the Draft 2016-17 Annual Report for Audit                                                                                  9

7.         Setting of the Rates for the 2017-18 Financial Year                                                  31

8.         Local Government Members (2017-18) (Local Authorities) Determination 2017      63

9.         Adoption of the 2017 HBRC Strategic Plan                                                                71

10.       Recommendations from the Maori Committee                                                           73

11.       Electoral System for 2019 and 2022 Local Government Elections                            75

12.       Affixing of the Common Seal                                                                                      85

Information or Performance Monitoring

13.       Significant HBRC Staff Projects/Activities through September 2017                         87

14.       Chairman's Report for August - to be tabled

15.       Items of Business Not on the Agenda                                                                        93  

 

 


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

Subject: Follow-ups from Previous Regional Council Meetings

 

Reason for Report

1.    On the list attached are items raised at Council Meetings that staff have followed up on. All items indicate who is responsible for follow up, and a brief status comment. Once the items have been report to Council they will be removed from the list.

2.    Also attached is a list of LGOIMA requests that have been received since the last Council meeting.

Decision Making Process

3.    Staff have assess the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

 

Recommendation

That the Council receives the report “Follow-up Items from Previous Meetings”.

 

Authored by:

Leeanne Hooper

Governance Manager

 

Approved by:

James Palmer

Chief Executive

 

 

Attachment/s

1

Follow-ups from Previous Regional Council Meetings

 

 

  


Follow-ups from Previous Regional Council Meetings

Attachment 1

 



HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

Subject: Call for Items of Business Not on the Agenda

 

Reason for Report

1.      Standing order 9.12 states:

A meeting may deal with an item of business that is not on the agenda where the meeting resolves to deal with that item and the Chairperson provides the following information during the public part of the meeting:

(a)   the reason the item is not on the agenda; and

(b)   the reason why the discussion of the item cannot be delayed until a subsequent meeting.

Items not on the agenda may be brought before the meeting through a report from either the Chief Executive or the Chairperson.

Please note that nothing in this standing order removes the requirement to meet the provisions of Part 6, LGA 2002 with regard to consultation and decision making.

2.      In addition, standing order 9.13 allows “A meeting may discuss an item that is not on the agenda only if it is a minor matter relating to the general business of the meeting and the Chairperson explains at the beginning of the public part of the meeting that the item will be discussed. However, the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion.

Recommendations

1.     That Council accepts the following “Items of Business Not on the Agenda” for discussion as Item 15:

1.1.   Urgent items of Business (supported by tabled CE or Chairpersons’s report)

 

Item Name

Reason not on Agenda

Reason discussion cannot be delayed

1.           

 

 

 

 

2.           

 

 

 

 

 

1.2.   Minor items for discussion only

Item

Topic

Councillor / Staff

1.   

 

 

2.   

 

 

3.   

 

 

 

Leeanne Hooper

GOVERNANCE & CORPORATE ADMINISTRATION MANAGER

Liz Lambert

GROUP MANAGER
EXTERNAL RELATIONS

  


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

SUBJECT: Financial Report for 12 months ended 30 June 2017 including Adoption of the Draft 2016-17 Annual Report for Audit

 

Reason for Report

1.      This item provides explanations covering variances both from the re-forecast budgets and from Annual Plan budgets for year ended 30 June 2017, and the draft Annual Report for Council to adopt before forwarding to Audit New Zealand to form the basis of their audit.

2016-17 Council Financial Overview

2.      The financial overview for the year ended 30 June 2017 is attached and set out in a similar format as Council receives during the year. The emphasis in this report is to provide explanations for variances (actual compared to reforecast) as:

Section A:   Operating Account and Scheme Reserves

Section B:   Balance Sheet

Section C:   Capital Activity Summary.

3.      This overview will not form part of the published 2016-17 Annual Report.

Draft 2016-17 Annual Report Document

4.      The report (attached under separate cover) includes the following information and has been distributed in hard copy to Councillors only, under separate cover. It is available to members of the public electronically only, on Council’s website as part of this Agenda.

Chairman and Chief Executive Commentary

5.      This provides the introduction to the performance overview, covers the issues raised in the Annual Plan Consultation Document and how these have been achieved during the 2016-17 year.

Financial Reporting Benchmarks

6.      These disclose Council’s financial performance in relation to various benchmarks to enable the assessment of whether Council is prudently managing its revenues, expenses, assets, liabilities, and general and financial dealings. The Local Government (Financial Reporting and Prudence) Regulations 2014 set out the requirements and format of reporting against these benchmarks.

Service Performance Groups of Activity

7.      This section of the report covers the extent to which Council has been able to deliver on the levels of service and performance targets set out in the Annual Plan for 2016-17 under each group of activities.  Financial variances (Actual to Annual Plan) are included for variances $50,000 and above.

Management Statements

8.      This section covers Maori contributions to Council decision making processes, Council Controlled Organisations and implementation of national policy statements and environmental standards.

Financial Statements

9.      This section reports Council’s financial results and notes to the accounts.


Outstanding Matters

10.    Council is awaiting advice from HBRIC Ltd and Audit NZ in regards to the potential impairment of the investment into the RWSS and the RWSS review costs.  Council will be briefed on this once there is more information.

Audit

11.    The Draft Annual Report will, on confirmation by Council at this meeting, be forwarded to Audit New Zealand for the audit process to be finalised.

12.    The final audited Annual Report will be tabled for adoption at Council’s October meeting subsequent to being discussed at the Finance Audit and Risk Sub-committee on Tuesday 19 September 2017.

Regional Disaster Damage Reserve

13.    Current Council policy for the Regional Disaster Reserve states that this reserve should maintain a balance of funds of between $2.75M and $3.75M.  During the 2016-17 year Council resolved to use the Regional Disaster Reserve Fund to fund the external costs of the Havelock North Water Contamination Inquiry. The total costs for this were $989,000.

14.    After sales were made to free up cash to pay for the Havelock North Water Contamination Inquiry the market value of investments dropped to $2.69M. As the balance is outside these parameters the balance needs to build up over the next couple of years to get back into that range.

15.    The Regional Disaster Damage Reserve has been set up to assist in the funding for:

15.1.    Cost of responding to and managing an event

15.2.    Cost of reinstatement of any uninsured assets (eg, pathways on top of stopbanks)

15.3.    Any difference between the deductible and the threshold for eligibility for central government assistance (Government covers 60% of the loss in the event of a disaster)

15.4.    To fund the policy excess of $1.5M included in the policy with private insurers, which covers 40% of the loss up to $24M in the event of a disaster

15.5.    The possibility of the cost of reinstating the level of service provided by the asset being considerably more than the optimised replacement value.

16.    At 30 June 2017, 68% of this fund was held in New Zealand bonds and short term bank deposits with the remaining 32% invested in New Zealand and overseas equities. 

17.    Council’s Investment policy states under section 8.5 that investment in equities in the Regional Disaster Reserve fund are limited to an overall maximum of 30% of that fund and are limited to New Zealand shares (up to 10%) and international shares (up to 22.5%). At the end of 30 June 2017 32% of the fund was invested in equities and 23% was invested in overseas equities due to the sale of one investment not going through before the end of the year. This will be rectified once the sale goes through early in the new financial year.

Revaluation of Council’s Assets

18.    The following Council asset groups are subject to revaluation and have been incorporated in the draft Annual Report figures presented to this meeting.

HBRC’s Operational Land and Buildings

19.    These assets were last revalued as at 30 June 2016; Council's current policy is to revalue these assets every three years, therefore the next revaluation is due on 30 June 2019.


Infrastructure Assets

20.    The Infrastructure assets are revalued every three years and was carried out at the end of the 2016/17 year.  Our revaluation policy is for suitably experienced Council employees to carry out the revaluation on the basis of depreciated replacement cost.  This is then peer reviewed by Gary Williams, an independent registered engineer.  The revaluation came out with an increase of $19,104,000 which equates to an increase of 12% over three years.

Environmental Monitoring Assets

21.    These assets were last revalued as at 30 June 2016; Council's current policy is to revalue these assets every three years, therefore the next revaluation is due on 30 June 2019.

HBRC’s Operational Land and Buildings

22.    These assets were last revalued as at 30 June 2016; Council's current policy is to revalue these assets every three years, therefore the next revaluation is due on 30 June 2019.

Investment Properties – Leasehold Land

23.    Investment properties are revalued every year.  The main investment properties held by Council are the leasehold land in Napier and Wellington. The table below sets out the percentage changes in lessor's interest for both Napier and Wellington leasehold property.

 

Napier Leasehold

Wellington Leasehold

 

No. of Lessees

$

No. of Lessees

$

Valuation (Lessor's Interest) 30 June 2016

481

29.3m

12

14.0m

Valuation (Lessor's Interest) 30 June 2017

407

33.1m

12

15.6m

Number of lessees freeholding 1

74

7.2m

-

-

Increase in valuation over the 12 months to 30 June 2017 adjusted for sales

-

+3.7m (13%)

-

+1.6m (10%)

Comparative for year ended 30 June 2016

-

+2.6m (6.5%)

-

+2.4m (20%)

Hawke’s Bay Regional Investment Company Limited (HBRIC Ltd)

24.    Council’s shareholding in HBRIC Ltd, which includes as its major asset the Port of Napier Ltd, is revalued every three years.  This revaluation was carried out in June 2015 and at the Council meeting on 29 July 2015 Council agreed to revalue HBRIC Ltd from $177.5 M to $235.22 M in accordance with the valuation recommendation by Deloitte.  This resulted in the value of shares issued from HBRIC Ltd to Council in April 2012 at $1.00 increasing to $1.33 per share.

25.    For the years between the three yearly valuation of HBRIC Ltd, Deloitte is commissioned to determine whether there is any impairment to the value as stated in HBRC’s accounts.  This exercise is being carried out by Deloitte for the year ending 30 June 2017 although they are awaiting decisions to be made about the RWSS advances before making a final recommendation. The draft valuation indicated that the current holding value for Napier Port is within the current range and would not require amending. The final report will be available shortly.


Forestry Crops and Carbon Credits

26.    Under the international accounting standards, biological assets including forestry crops are to be revalued at the end of each financial year.  Accordingly, the revaluations as set out in the table below have been received for 30 June 2017.

Forest Location

Block Area (ha)

Book Value
30 June 2016
$000

Valuation
30 June 2017
$000

Variance
F  (U)
$000

Lake Tutira Forestry

114

3,104

4,076

972 F

Tangoio Reserve Forestry1

550

3,116

4,346

1,230 F

CHB Wastewater Forestry

173

285

241

(44) U

Waihapua Forest Park

174

412

660

248 F

Mahia Wastewater Forestry

36

60

119

59 F

Tutira Manuka Honey Forestry

130

346

325

(21) U

Total

-

7,323

9,767

2,444 F

1  The Tangoio Reserve forestry is administered by HBRC but is owned by the Crown.

27.    The forestry crops have shown positive increases during the year ending 30 June 2017. These increases being due to a rise in log prices since the previous valuation and also an increase in the age of the forests and hence the growth and value.

Forest Land Valuations

28.    The land on which the forestry crops are grown were last revalued as at 30 June 2016; Council's current policy is to revalue these assets every three years, therefore the next revaluation is due on 30 June 2019.

General Funded Operating - End of Year Position

29.    Council's General Funded Operating result for the year ended 30 June 2017, subject to final audit sign off is a deficit of $445,000. When this is compared to the reforecast end of year deficit of $319,000, the result is an unfavourable variance from reforecast of $126,000. The reasons for this variance are also set out in Attachment 1.

Operations Group Profit on External Work

30.    The Operations Group carries out work for Council’s flood and drainage schemes and for external parties.  A profit is earned on the work for external parties and Council resolves to what extent this profit is held within Council for funding of groups of activities and also to what extent the Operations Group is able to retain a portion of the profit for any extraordinary items that are required to be funded to ensure the integrity of the Group’s activities going forward.

31.    Profit on external work for 2016-17 is $88,000 (as against a budget of $108,000).

32.    This profit is proposed to be transferred to Council’s operating cash balances.

Decision Making Process

33.    Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded:

33.1.    The decision does not significantly alter the service provision or affect a strategic asset.

33.2.    The use of the special consultative procedure is not prescribed by legislation.

33.3.    The decision does not fall within the definition of Council’s policy on significance.

33.4.    The persons directly affected by this decision are staff and governors of the Hawke’s Bay Regional Council, and indirectly all the ratepayers of the Region.

33.5.    The Annual Report is required under Section 98 of the Local Government Act 2002.

33.6.    The decision is not inconsistent with an existing policy or plan.

 

Recommendations

That Council:

1.      Receives and notes the “Financial Report for 12 months ended 30 June 2017 including Adoption of the Draft 2016-17 Annual Report for Audit” staff report.

2.      Confirms the Annual Report is required under Section 98 of the Local Government Act 2002, and requires that Council exercises its discretion and makes decisions on the related issues.

3.      Adopts the Draft Annual Report for the period 1 July 2016 to 30 June 2017, subject to any adjustments required by Council, for the purposes of audit, with a view to Council adopting the final report at its meeting on 25 October 2017.

4.      Resolves that $88,000 profit on external work undertaken by Council's Operations Group during the year ended 30 June 2017 be transferred to Council’s cash operating balances available to fund general funded operating expenditure.

 

Authored by:

Manton Collings

Corporate Accountant

 

Approved by:

James Palmer

Chief Executive

 

 

Attachment/s

1

2016-17 Annual Report Financials

 

 

2

2016-17 Draft Annual Report

 

Under Separate Cover

  


2016-17 Annual Report Financials

Attachment 1

 












2016-17 Annual Report Financials

Attachment 1

 



2016-17 Annual Report Financials

Attachment 1

 



HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

Subject: Setting of the Rates for the 2017-18 Financial Year

 

Reason for Report

1.      Following the adoption of the 2017-18 Annual Plan, the rate requirements have been calculated for the 2017-18 financial year as included in the Long Term Plan 2015-2025 (LTP 2015-2025), and it is now necessary to resolve to set the rates for the period 1 July 2017 to 30 June 2018 as outlined in Attachment 1.

Commentary

2.      The Local Government (Rating) Act 2002, Section 23 sets out the procedure for setting rates.  The main issues are that rates must:

2.1.      Be set by a resolution of the local authority

2.2.      Relate to a financial year

2.3.      Be set in accordance with relevant provisions of the local authority’s Long Term Plan and the Funding Impact Statement for the relevant financial year set out in the Annual Plan.

3.      Council approved the level of rates to be collected and calculation factors in the Funding Impact Statement for 2017-18, which was included in the Annual Plan 2017-18 and which complied with the revenue and financing policy in the LTP 2015-2025. The Annual Plan 2017-18 was adopted by Council on 28 June 2017. The rates included in the Plan have been consulted on by a special consultative procedure as part of the Annual Plan process.

4.      The Local Government (Rating) Act 2002, sections 13 and 14 (General Rate) section 15 (Uniform Annual General Charge) and sections 16, 17 and 18 (Targeted Rates) clarifies how each such rate should be set.

5.      Section 23 of the Local Government (Rating) Act 2002 does not require that the rating resolutions included in this paper be publicly notified, as details of the rates have been included in the Funding Impact Statement in Council’s Annual Plan 2017-18.

6.      The resolutions and Attachment 1 of this paper have been reviewed by Philip Jones of PJ Associates and any issues raised by him have been included in this paper.

7.      Council’s lawyers have been requested to provide an opinion on whether the resolutions as drafted in this paper comply with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002.  This opinion is appended to this paper as Attachment 2.

Decision Making Process

8.      Council is required to make a decision in accordance with the requirements of the Local Government Act 2002 (the Act).  Staff have assessed the requirements contained in Part 6 Sub Part 1 of the Act in relation to this item and have concluded the following:

8.1.      The rates for 2017-18 were included in the LTP 2015‑2025 and the Annual Plan 2017-18 have been consulted on by the use of a special consultative procedure. 

8.2.      Council has no option but to set the rates any one financial year in order to ensure that the services the Council provides are fully funded.

8.3.      Persons affected by the decision in this paper will be the ratepayers within the Hawke’s Bay region.

8.4.      The decision is not inconsistent with an existing policy or plan.

 

Recommendations

That Council:

1.      Agrees that the decisions to be made on the setting and assessing of rates cover information in the Funding Impact Statement for the 2017-18 year which was included in the LTP 2015-25 and the Annual Plan 2017-18 as required by Section 95 of the Local Government Act 2002.  These decisions if significant require special consultative procedures under Section 83 of the Act, such special consultative procedure having been previously carried out on the 2017-18 year which was included in the LTP 2015-25 and the Annual Plan 2017-18.

2.      Resolves the setting of rates for the 2017-18 financial year and sets the following rates under the Local Government (Rating) Act 2002, on rating units in the region for the financial year commencing on 1 July 2017 and ending on 30 June 2018. These rates are set in accordance with the relevant provisions of the Long Term Plan 2015-25 and Funding Impact Statement for the financial year included in the Annual Plan 2017-18.

2.1.      A general rate is set under sections 13, 14 and 131 of the Local Government (Rating) Act 2002 on land value as set out in Attachment 1, and this attachment forms part of this resolution.

2.2.      A uniform annual general charge is set per separately used or inhabited part of a rating unit under section 15(1)(b) of the Local Government Rating Act 2002 as set out in Attachment 1, and this attachment forms part of the resolution.

2.3.      The following differential targeted rates are set under sections 16, 17 and 18 of the Local Government (Rating) Act 2002 as set out in Attachment 1, and this attachment forms part of this resolution including:

2.3.1.      Subsidised Public Transport

2.3.2.      Heretaunga Plains Flood Control Scheme

2.3.3.      Upper Tukituki Catchment Control Scheme

2.3.4.      Central & Southern Area Rivers & Streams

2.3.5.      Wairoa River and Streams Scheme

2.3.6.      Various Stream and Drainage Schemes

2.3.7.      Healthy Homes – Clean Heat Financial Assistance

2.3.8.      Clean Heat and Insulation Loans

2.3.9.      Economic Development.

2.4.      The following uniform targeted rates are set under sections 16 and 17 of the Local Government (Rating) Act 2002 as set out in Attachment 1, and this attachment forms part of this resolution:

2.4.1.      Plant Pest Strategy

2.4.2.      Regional Animal Pest Management Strategy

2.4.3.      Sustainable Land Management

2.4.4.      Pest Control - Forestry

2.4.5.      Emergency Management

3.      Agrees that the due date for payment of rates as set by the Hawke’s Bay Regional Council for the financial year commencing 1 July 2017 and ending on 30 June 2018 be 1 October 2017.

4.      Resolves that, under sections 57 and 58(1)(a) of the Local Government (Rating) Act 2002, a 10% penalty be applied to unpaid current rates as at 1 February 2018 and shall be calculated by multiplying the outstanding rates by 10% and then adding that penalty sum to the amount outstanding.

5.      Agrees that the rates set for the financial year commencing on 1 July 2017 and ending on 30 June 2018, as set out in Attachment 1, are inclusive of GST.

 

Authored by:

Trudy Kilkolly

Financial Accountant

 

Approved by:

Jessica Ellerm

Group Manager
Corporate Services

James Palmer

Chief Executive

 

Attachment/s

1

2017-18 Annual Plan Funding Impact Statement for Setting Rates

 

 

2

Sainsbury Logan & Williams Legal Opinion re Setting 2017-18 Rates

 

 

  


2017-18 Annual Plan Funding Impact Statement for Setting Rates

Attachment 1

 


























Sainsbury Logan & Williams Legal Opinion re Setting 2017-18 Rates

Attachment 2

 


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

Subject: Local Government Members (2017-18) (Local Authorities) Determination 2017

 

Reason for Report

1.      The Remuneration Authority (the Authority) has released the Local Government Members (2017/18) Determination 2017 (attached) outlining the elected member remuneration and allowances for the 2017-18 financial year.

2.      This paper covers the changes stipulated by the Authority for both remuneration and allowances, and also discusses the current remuneration for the Chair of the Maori Committee and the Co-Chair of the Regional Planning Committee.

Elected Member Remuneration and Allowances

3.      Each year the Authority determines the remuneration for elected members.  The split of payment for positions of additional duties remains consistent with the Council decisions made in April 2016.

4.      The Local Government Members (2017-18) Determination 2017 states the new rates for the 2017-18 year are:

Role

2017-18 (New)

2016-17 (Current)

% increase

Chairperson

$115,336

$113,408

1.7%

Deputy Chairperson

$62,889

$61,838

1.7%

Committee Chairperson

$62,889

$61,838

1.7%

Councillor

$50,311

$49,470

1.7%

 

5.      All of these payments are to be made effective from the 1 July 2017

6.      The Authority has informed Council of some updates to the elected member allowances and fees, summarised following.

Allowance

2017-18 (New)

2016-17 (Current)

Mileage Allowance

$0.73 per km

$0.74 per km

Mileage Allowance – Electric Vehicle

$0.81 per km

N/A

Mileage Distance on Higher Rate

10,000 kms per year

5,000 kms per year

Mileage Allowance (after higher rate distance)

No change

$0.37 per km

Threshold Distance on daily travel

Removal of the threshold

30 kms

Travel Time Allowances

No change

$37.50 per hour

Communication Allowance

Limited to $1,190 per year

Limited to $1,050 per year

 

7.      This paper proposes that Council amends its policy (attached) on Elected Members Allowances and Expenses (Sections 3.2, 3.3 and 7.1) to reflect changes above.

8.      Given the changes to mileage there will be an amended Travel Claim form to fill in monthly which will include room for the number of kilometres travelled.

9.      One further addition from the Authority is that when a member is acting in the role of Chairperson during a period when the Chairperson’s salary and allowances are not being paid, the member must be paid the remuneration and allowances of the Chairperson instead of their normal remuneration and allowances.


Remuneration for the Chair of the Maori Committee and the Co-Chair of the Regional Planning Committee

10.    While both the Maori and Regional Planning committees are committees of Council, the Authority’s determination for committee chairpersons is based on a combined assessment of the chairing role and the standard functions of elected councillors. Despite this, the Council has previously resolved that the remuneration for the Chair of the Maori Committee would be set at the same level as the payment to Councillors who carry out additional duties. 

11.    As part of the review into the remuneration for the Regional Planning Committee, Council are asked to review the remuneration for the Co-Chair to the RPC.  Currently the Co-Chair is paid the same $400 per day fee as the other Committee members.

12.    Staff consider that it would be more equitable for the remuneration of the Co-Chair of the RPC to be set at the same or similar level as the Chair of the Maori Committee.

13.    The Chair of the Council and the Chief Executive propose discussing the remuneration of the Chair of the Maori Committee and the Co-Chair of the Regional Planning Committee with the current office holders, and table a proposal to the Council for consideration.

Decision Making Process

14.    Council is required to make every decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements in relation to this item and have concluded:

14.1.    The decision does not significantly alter the service provision or affect a strategic asset.

14.2.    The use of the special consultative procedure is not prescribed by legislation.

14.3.    The decision does not fall within the definition of Council’s policy on significance.

14.4.    The persons affected by this decision are the representatives elected to the Hawke’s Bay Regional Council, the Chair of the Maori Committee and the Co-Chair of the Regional Planning Committee.

14.5.    The decision is not inconsistent with an existing policy or plan.

14.6.    Given the nature and significance of the issue to be considered and decided, and also the persons likely to be affected by, or have an interest in the decisions made, Council can exercise its discretion and make a decision without consulting directly with the community or others having an interest in the decision.

 

Recommendations

That Council:

1.      Receives and notes the “Local Government Members (2017-18) (Local Authorities) Determination 2017” staff report.

2.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

3.      Approves that the new elected member remuneration, allowances and expenses be accepted and be made effective from the 1 July 2017.

4.      Adopts the updated Elected Members Allowances and Expenses Policy as attached.

5.      Notes that the Chair of the Council and the Chief Executive will be discussing the remuneration of the Chair of the Maori Committee and the Co-Chair of the Regional Planning Committee with the current office holders, and will table a proposal to the Council for consideration.

 

Authored by:

Manton Collings

Corporate Accountant

 

Approved by:

James Palmer

Chief Executive

 

 

Attachment/s

1

Local Government Members (2017-18) (Local Authorities) Determination 2017

 

Under Separate Cover

2

Councillor Policy - Elected Members Allowances and Expenses Policy

 

 

  


Councillor Policy - Elected Members Allowances and Expenses Policy

Attachment 2

 





HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

Subject: Adoption of the 2017 HBRC Strategic Plan

 

Reason for Report

1.      To present the Strategic Plan 2017-2021 for Council adoption.

2.      The designed version including the amendments agreed at the 23 August Council workshop, will be tabled on 30 August 2017.

The Strategic Plan

3.      The Strategic Plan is a non-statutory document primarily for internal purposes to define the organisation HBRC aspires to be and set the organisation’s strategic direction leading into the Long Term Plan.

4.      Hawke’s Bay Regional Council’s previous Strategic Plan was adopted in 2011. A comprehensive 14-month process to refresh it is now complete. This has involved a combination of workshops and surveys to gather information on current capability and capacity and desired future state of the organisation. Targeted consultation has also been held with tāngata whenua representatives.

5.      The end result, in the form of the attached Strategic Plan 2017-2021 is a shorter, crisper articulation of what the organisation aspires to be. The document has a strong focus on core business, working together with others and managing for outcomes. It reinforces HBRC’s core role in environmental management and deliberately takes a more proactive, forward looking and aspirational approach. These are common themes throughout the Strategic Plan. The “Our Strategy –at a glance” has been designed to be communicated in a variety of ways and provides staff with a clear line of sight from the high level vision to the work they do on the ground.

6.      The Council approved the Draft Strategic Plan for consultation with Tāngata Whenua partners at a workshop on 21 June 2017. This version was considerably pared back from earlier versions on Council’s request and stands at 10 pages

Considerations of Tāngata Whenua

7.      The draft Strategic Plan was workshopped with the Regional Planning Committee Tāngata Whenua reps and the Māori Committee on 4 July and 13 July 2017 respectively. At both workshops, the presentation by the Chief Executive, James Palmer set the scene by briefly explaining where in the hierarchy of planning documents the Strategic Plan fits, why we are refreshing it and how we went about it. He then went on to present the eight strategic drivers, one of which is “Partnerships with Tāngata Whenua”, some key facts underpinning why it is a key driver and the opportunity/strategic choice facing HBRC in this area.

8.      Of particular interest to both groups was the recognised low levels of cultural competency within HBRC and what a culturally competent HBRC would look like.  It was noted that HBRC is at the start of this journey and this will be an ongoing work stream.

9.      In general, both groups were supportive of the change in focus and approach articulated in the new Strategic Plan. In particular, placing the environment first in the hierarchy sat well with Māori values as did the focus on “working with” others and the specific mention of co-governance/management. Both groups were interested in specifics and/or measurables for Tāngata Whenua. Specific feedback and resulting changes to the content was discussed and agreed at a Council workshop on 23 August 2017.

 


Decision Making Process

10.    Council is required to make every decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements in relation to this item and have concluded:

10.1.   The decision does not significantly alter the service provision or affect a strategic asset.

10.2.   The use of the special consultative procedure is not prescribed by legislation.

10.3.   The decision does not fall within the definition of Council’s policy on significance.

10.4.   The persons directly affected by this decision are staff and governors of the Hawke’s Bay Regional Council, and indirectly all the ratepayers of the Region.

10.5.   The decision is not inconsistent with an existing policy or plan.

10.6.    Given the nature and significance of the issue to be considered and decided, and also the persons likely to be affected by, or have an interest in the decisions made, Council can exercise its discretion and make a decision without consulting directly with the community or others having an interest in the decision.

 

Recommendations

That Council:

1.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2.      Adopts the Strategic Plan 2017-2021 for publication, distribution and use for guidance through the 2018-28 Long Term Plan development processes.

 

Authored by:

Desiree Cull

Programme Leader

Tom Skerman

Acting Strategic Development Group Manager

Approved by:

James Palmer

Chief Executive

 

 

Attachment/s

There are no attachments for this report.


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

SUBJECT: Recommendations from the Maori Committee

 

Reason for Report

1.      The following matters were considered by the Māori Committee on 15 August 2017, and are now presented for Council’s consideration.

Decision Making Process

2.      These items have been specifically considered at the Committee level.

 

Recommendations

The Māori Committee recommends that Council:

1.     Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

Maori Committee Representatives on the Hearings Committee

2.     Confirms the appointments of Mr Mike Mohi and Mr Brian Gregory as the Māori Committee representatives on the Hearings Committee.

Reports Received

3.     Notes that the following reports were provided to the Māori Committee meeting.

3.1.   Māori Committee Terms of Reference and Charter (resolved: That the Māori Committee leaves the matter to lie on the table.)

3.2.   Verbal Update on Current Issues by HBRC Chairman

3.3.   Heretaunga Plains Urban Development Strategy update

3.4.   August 2017 Statutory Advocacy Update

3.5.   Maori Representation (resolved: Agrees to seek feedback from iwi/hapū and bring that back to the 17 October Māori Committee to enable a formal recommendation to be made to Council’s 25 October 2017 meeting)

3.6.   Presentation on Resource Consent Application and Hearing Processes.

 

Authored by:

Leeanne Hooper

Governance Manager

 

Approved by:

Joyce-Anne Raihania

Senior Planner
Governance and Iwi Liaison

 

 

Attachment/s

There are no attachments for this report.  


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

SUBJECT: Electoral System for 2019 and 2022 Local Government Elections

 

Reason for Report

1.      To outline the feedback received from the community consultation on the electoral systems and enable a decision from Council on which electoral system to use for the 2019 election as required under s.27 of the Local Electoral Act (LEA) no later than 12 September 2017, and to give public notice Council’s decision and of the right of electors to demand a poll on by 19 September 2017 in accordance with LEA s.28.

Background

2.      The Local Electoral Act 2001 (LEA) offers the choice between two electoral systems for local government elections: first past the post (FPP) and the single transferable vote (STV). HBRC has used First Past the Post (FPP) as its electoral system for all previous elections, back to 1989.

3.      District Health Boards are required by law to use the STV voting system, however local authorities are able to choose which system they use.

 

The Two Systems Prescribed by the Local Electoral Act 2001

[5A General description of the First Past the Post (FPP) electoral system

For local electoral purposes, the First Past the Post electoral system,

(a)      in the case of an election, has the following features:─

(i)         voters may cast as many votes as there are positions to be filled

(ii)        where a single position is to be filled, the candidate who receives the highest number of votes is elected

(iii)       where more than 1 position is to be filled, the candidates equal to the number of positions who receive the highest number of votes are elected

(b)      in the case of a poll, has the features specified in paragraph (a) as if, with all necessary modifications, every reference to a candidate were a reference to the matter or matters that are the subject of the poll.]

[5B General description of Single Transferrable Vote (STV) electoral system

For local electoral purposes, the Single Transferable Voting electoral system,

(a)        in the case of an election for multi-member vacancies, has the following features:─

(i)         voters express a first preference for 1 candidate and may express second and further preferences for other candidates

(ii)        a quota for election is calculated from the number of votes and positions to be filled

(iii)       the first preferences are counted and any candidate whose first preference votes equal or exceed the quota is elected

(iv)       if insufficient candidates are elected under subparagraph (iii), the proportion of an elected candidate’s votes above the quota is redistributed according to voters’ further preferences, and─

(A)    candidates who then reach the quota are elected; and

(B)    the candidate with the fewest votes is excluded

(v)        the excluded candidate’s votes are redistributed according to voters’ further preferences

(vi)       if insufficient candidates are elected under subparagraphs (iv) and (v), the steps described in subparagraphs (iv) and (v) are repeated until all positions are filled

4.      Detailed information about how the two electoral systems work, their advantages and disadvantages is attached.

Community Engagement

5.      Officers of Napier City, Wairoa District and HBRC have undertaken engagement with the public through a joint informal education campaign and consultation process, involving:

5.1.      Media release announcing that we are getting ready to take a paper to our Councils and encouraging the public to have their say

5.2.    A Talk To Us page on the Napier City Council website educating community on the two possible systems and what they mean – the public was able to nominate which system they prefer

5.3.      2 x ads in Napier Mail on 9 August/16 August

5.4.      social media (Facebook) engagement.

6.      Outlined below is a summary of the data collected during this engagement to inform Council on the public’s view of the electoral system.

6.1.      30 comments were received on the Napier City Council’s Talk to us page

6.2.      22 comments on Napier City Council’s Facebook page, and 17 on the HBRC Facebook posts

6.3.      Total feedback received: 63 comments – 36 in favour of FPP and 25 prefer STV.

7.      Comments of those in favour of FPP included:

7.1.      Voting needs to be simple and straight forward. We shouldn't be paying people to spend more time counting votes for most liked candidate to the least liked. Also voters don't want to be thinking about other candidates who they DON'T WANT to win. It's just down right confusing

7.2.      You vote for the person(s) you want and if you don't get it, tough.

7.3.      STV is too time consuming for both the voter and those counting the votes. Also more chance of mistakes being made

7.4.      This system is easier for people to understand, consequently they are more likely to place a vote.

7.5.      It seems to me that STV would protect incumbent Councilors because it would be harder to vote them off Council than under FPP

7.6.      FPP is the easiest, quickest and understandable voting system for the majority of voters to use. More people would probably vote using this system instead of having to try to rank the candidates which takes a lot more time and thought and is more complicated.

7.7.      You know who you are getting

7.8.      Candidate with the most votes is the choice of the majority of the voters

7.9.      That way I know my vote counts for the person I want, rather than it being transferred to someone I don't want

7.10.    STV is so confusing and feels like a diluted vote. I want to vote for my preferred candidates rather than ranking them. Stick with FPP it's simpler, people understand it. I think a change to STV may reduce voter turnout as it's not as simpler system.

7.11.    The winner wins! With STV a person or party who poles less than the winner can coddle some other persons or party and end up with a casting vote! This does not show the will of the people! So let's be sensible and stick to FPP.

7.12.    I favour FPP as it more often delivers a clear result with the winner able to implement his or her policies. I agree it can be perceived as a less democratic system, but in reality proportional voting systems tend to result in tiny minorities having a disproportionate influence over ruling minority parties - just look at NZ First if you need an example. In my opinion, that is more unfair and less democratic than FPP.

7.13.    FPP for me. K.IS.S.

8.      And comments made by those in favour of STV included:

8.1.      As a country we now support MMP which is an alternative to FPP. In a similar way STV is the system where we get representatives with the broadest support. I support a change to STV

8.2.      We already have this system for voting for the Health Board. Most people are familiar with it, even if, as one of your commentators says, it requires more thought and time. It is fairer. it is more democratic. FFP is a very blunt instrument and does not always reflect what was hoped for. A bit more education on the STV system would be helpful. When it is used more often people will get used to it.

8.3.      first pass the post kills off all but the two major parties, reduced choice and results in people like Trump getting in :-( Preferential Voting (as Australia has) is the ONLY really democratic way to vote -- because if nothing else it ensures that the lesser of two evils gets elected.

8.4.      Scotland introduced STV for local elections some time ago.  Look at the Scottish government website to see how its been working.

8.5.      Single transferable vote. FPP system is how Donald Trump got into power – doesn’t accurately show who people really want to represent them

8.6.      STV, A fairer and more democratic system and ensures that fewer votes are wasted

8.7.      STV all the way! Better than FPP in many ways.  Also way more democratic than MMP which totally sucks!  If National lose in Sept we’ll end up with a Labour, Green, NZ first fiasco.  But I live in Havelock so looks like I don’t get to participate.

8.8.      STV, more representative of the votes people make. Many councils and countries are using it successfully

8.9.      This voting system gives a fairer result, because it more accurately captures the range of voters' preferences. We already use this system for the health board and it would be easier for voters if we used just one system for Napier City council and the Regional Council as well.

8.10.    This is far more democratic, in the views of the public actually standing for something rather than a straight lottery of FFP where only one view is applied the vote. This allows the council to better apply the wishes and views of the voting public.

Options for Council

9.      The Council may resolve at any time, up to 28 February 2018, to conduct a poll on the electoral system to be used at the 2019 elections.

10.    Local authorities in Hawke’s Bay, not including HBRC, resolved:

10.1.    Central Hawke’s Bay District Council - to retain the FPP electoral system for the 2019 and 2022 elections

10.2.    Hastings District Council - to retain the FPP electoral system for the 2019 and 2022 elections

10.3.    Napier City Council - will resolve its decision at the NCC meeting on 30 August.

10.4.    Wairoa District Council – will resolve its decision at the WDC meeting on 12 September.

11.    Those resolutions remain in effect until such time as a resolution to change is made or a poll determines otherwise.

12.    Council now has the opportunity to decide whether or not it wishes to change the electoral system for the 2019 and 2022 triennial elections. The options open to Council are to:

12.1.    resolve to retain the status quo (FPP system)

12.2.    resolve to change the electoral system from FPP to STV for the 2019 and 2022 triennial elections

12.3.    resolve to hold a poll on the electoral system to apply for the 2019 and 2022 triennial elections.

13.    In any case, public notice of the right to demand a poll on the electoral system must be given by 19 September 2017.

Decision Making Process

14.    Council is required to make a decision in accordance with the requirements of the Local Government Act 2002 (the Act).  Staff have assessed the requirements contained in Part 6 Sub Part 1 of the Act in relation to this item and have concluded the following:

14.1.    The decision does not significantly alter the service provision or affect a strategic asset.

14.2.    The use of the special consultative procedure is not prescribed by legislation.

14.3.    The decision does not fall within the definition of Council’s policy on significance.

14.4.    Persons affected by the decisions in this paper will be the voters within the region.  The Local Electoral Act gives the community the opportunity to contribute to this decision making process through the option to demand a poll.

14.5.    Options for Council to consider are to retain the FPP electoral system, to change to the STV electoral system, or to hold a poll on the electoral system.

14.6.    The decision is not inconsistent with an existing policy or plan.

14.7.    Given the nature and significance of the issue to be considered and decided, and also the persons likely to be affected by, or have an interest in the decisions made, Council can exercise its discretion and make a decision without consulting directly with the community or others having an interest in the decision.

 

Recommendations

That Council:

1.      Exercises its discretion under Section 79(1)(a) and 82(3) of the Act, and makes a decision on this issue without conferring directly with the community or others due to the option available to the public to demand a poll under the Local Electoral Act should they choose to do so, and can obtain the necessary number of signatures (5% of the electors).

2.      Resolves to retain the status quo and continue with the First Past the Post electoral system

OR

       Resolves to change its electoral system to Single Transferrable Vote (STV) for the 2019 and 2022 triennial elections

OR

       Resolves to hold a poll on on the electoral system to apply for the 2019 and 2022 triennial elections

3.      Gives public notice - by 19 September 2017 – of resolution 2 (above) and that electors have the right to demand a poll on the electoral system to be used for the next two triennial elections.

4.      Instructs staff to action the necessary public notices and any other processes required under the Local Electoral Act 2001 in respect to the electoral system for the Local Government Elections 2019.

 

Authored by:

Leeanne Hooper

Governance Manager

 

Approved by:

Liz Lambert

Group Manager
External Relations

 

 

Attachment/s

1

Detailed Information on STV and FPP Electoral Systems

 

 

  


Detailed Information on STV and FPP Electoral Systems

Attachment 1

 




HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

Subject: Affixing of the Common Seal

 

Reason for Report

1.       The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

 

 

Seal No.

Date

1.1

Leasehold Land Sales

1.1.1     Lot 2

          DP 11523

          CT  J1/797

-     Transfer

 

1.1.2     Lot 111

          DP 11999

          CT  D1/1452

-     Transfer

 

1.1.3     Lot 2

          DP 25978

          CT  W1/164

-     Agreement for Sale and Purchase

 

1.1.4     Lot 282

          DP 11194

          CT  B3/94

-     Agreement for Sale and Purchase

 

1.1.5     Lot 40

          DP 14447

          CT  G2/663

-     Agreement for Sale and Purchase

 

1.1.6     Lot 169

          DP 13096

          CT  E3/538

-     Agreement for Sale and Purchase

 

 

 

 

 

4135

 

 

 

 

4136

 

 

 

 

4137

 

 

 

 

4138

 

 

 

 

4139

 

 

 

 

4140

 

 

 

 

27 July 2017

 

 

 

 

7 August 2017

 

 

 

 

10 August 2017

 

 

 

 

22 August 2017

 

 

 

 

22 August 2017

 

 

 

 

22 August 2017

 

Decision Making Process

2.       Council is required to make every decision in accordance with the provisions of Sections 77, 78, 80, 81 and 82 of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within these sections of the Act in relation to this item and have concluded the following:

2.1   Sections 97 and 88 of the Act do not apply

2.2   Council can exercise its discretion under Section 79(1)(a) and 82(3) of the Act and make a decision on this issue without conferring directly with the community or others due to the nature and significance of the issue to be considered and decided.

2.3   That the decision to apply the Common Seal reflects previous policy or other decisions of Council which (where applicable) will have been subject to the Act’s required decision making process.


 

Recommendations

That Council:

1.      Agrees that the decision to be made is not significant under the criteria contained in Council’s adopted Significance and Engagement Policy and that Council can exercise its discretion and make this decision without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2.      Confirms the action to affix the Common Seal.

 

 

Authored by:

Diane Wisely

Executive Assistant

 

Approved by:

James Palmer

Chief Executive

 

 

Attachment/s

There are no attachments for this report.     


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

SUBJECT:   Significant HBRC Staff Projects/Activities through September 2017

Reason for Report

1.      The table below is provided for Councillors’ information, to provide them with an indication of significant issues and activities over the next couple of months.

Project

Team /Section

Description

Activity Status Update

TANK (Greater Heretaunga Plan Change)

Groundwater Science

Aquifer wide Heretaunga groundwater ageing study - to provide the authoritative view on water age in the aquifer and support groundwater modelling programme and TANK policy work.

The Heretaunga Plains groundwater flow model continues to be used for scenario simulations to support TANK stakeholder group decision making.

1.     Draft water age and tracer report for the Heretaunga Plains has been received from GNS. This is being reviewed and finalisation is expected in September.

2.     Results of groundwater flow modelling for predicting effects from various management scenarios delivered to August TANK stakeholder meeting and will continue into September and October.

3.     The eWater SOURCE surface water flow and scenario modelling will continue during September and October. Constituent transport calibrations are completed, to enable nutrient fate and transport scenarios to be modelled.

4.     Replacement State of the Environment monitoring bores have been drilled at Brookvale and Cornwall Park in Hastings, to provide groundwater data that are more reliable and robust than obtained from previous monitoring bores.

5.     A survey of shallow groundwater quality continues with sampling of private bores in September, on Heretaunga and Ruataniwha Plains. The purpose is to survey at locations not captured by the State of the Environment monitoring network

Water Quality & Ecology

Identfiying major sources, pathways and fate of contaminants

 

 

 

 

 

Using shading to manage instream weed growth trials

6.     Tile/artificial drain sampling has revealed very high nutrient concentrations. Results being explored more fully.

7.     Continued input into stormwater working group.

8.     Marine and freshwater input into stakeholder working group continues.

9.     Ahuriri ‘hotspot’ action plan being developed.

10.   Marine ‘hotspot’ action plan being developed.

11.   Infilling at shading trial sites. Sourcing weeping willows for Louisa drain trial.

Land Science

Sediment modelling

12.   Providing data and advice on sediment and erosion scenarios

Policy

Stakeholder Engagement for Policy Development

13.   Update was presented to Regional Planning Committee meeting on 2 August.

14.   Future TANK Group work will focus on nutrient management, management objectives for the Clive/Karamu catchment.

15.   Further model development with introduction of the surface water component, the TANK Group will examine surface water abstraction impacts in combination with groundwater takes and options for management.

16.   The combined surface/groundwater model will also assist in understanding the nutrient pathways and associated management options.

17.   Next TANK Group meetings are scheduled for 7 September, 18 October and 22 November.

Ngaruroro and Clive Rivers WCO application

Policy

Preparation of submission

18.   Submission lodged before 4:00pm 24th August deadline following consideration of draft submission by Regional Planning Committee at meeting on 22 August.

19.   Work underway to prepare case for presentation at Special Tribunal’s hearing.  Tribunal yet to confirm hearing dates or any other events following closing of submissions.

Tukituki (PC 6) Plan Change Implementation

Land Science

Monitoring of vulnerable wetlands.

20.   Continuing monitoring of 10 wetlands in Tukituki catchment.

Regulation

Farm Environmental Management Plans required by 1 July 2018

21.   Compliance section not yet resourced for additional work required under PC6.

22.   FEMP monitoring is not user funded and requires resourcing from the general rate

Water Quality & Ecology

Using shading to manage instream weed growth trials

23.   Replacement plantings of Miscanthus undertaken during winter this year.

Priority Subcatchment in Tukituki continues to provide snapshot overview of likely hotspots for contaminants

24.   High nitrate levels consistently being recorded in the Kahahakuri recorded.

2018-19 Representation Review

Governance

Council Representation Review

25.   Give Public Notice of electoral system and ability for public to demand a poll in accordance with Council’s 30 August resolution

Electoral Officer in liaison with - Senior Policy & Strategic Advisor- Māori

Representation Review – consideration of whether to establish Maori Ward(s)

26.   Maori Committee workshop scheduled 15 September and 5 September RPC Tangata Whenua hui to seek feedback and/or recommendations for Council’s decision-making process

Clifton to Tangoio Coastal Hazards Strategy 2120

Asset Management

Developing coastal hazard options and solutions priority cells, along with funding considerations for consultation

27.   The two assessment panels (Napier Port to Tangoio; Clifton to Napier Port) have scored the options to determine recommended pathways.  Funding mechanisms and expected costs are being introduced to Council and Community.

Gravel Management Review

Asset Management

Develop and update a Gravel Management Plan and Code of Practice

28.   Agreement reached on GMP and COP. Documents to be prepared ready for Council sign-off. Global consent for the Ngaruroro applied for and will be applied for the Tutaekuri and Tukituki.

Freshwater Improvement Fund Projects

Water Quality & Ecology

Ahuriri Estuary, Tutira and Whakaki applications

29.   Whakaki and Tutira successful in funding applications. Ahuriri not.

Open Spaces

Lake Tutira

30.   Te mana o Te Wai Tutira mai Nga Iwi project action plan final draft completed and awaiting stakeholder signoff.

31.   Te mana o Te Wai Tutira mai Nga Iwi tree felling works commencing October 2017.

32.   FIF funding application confirmed to proceed to next stage.

33.   Staff identifying actions that can be progressed in 2017/18 while FIF funding is being confirmed.

Coastal Research Strategy

Water quality and ecology

Working with coastal stakeholders to identify values and the workstreams required to understand threats and opportunities

34.   Looking at habitat/epibenthos associations throughout Hawke’s Bay

35.   Trialling new underwater remotely operated vehicle (ROV)

36.   Investigating dissolved oxygen concentrations throughout Hawke’s Bay in wake of large flood deposits

Swimmability

Water quality and ecology

 

37.   Reviewed swimmability grading for Hawke’s Bay as estimated from MFE modelling

38.   Continued work with LAWA and the ‘Can I swim here module’.

Biosecurity

Land Services

Regional Pest Management Plan review

Cape to City project

39.   Farmer stakeholder workshops to be held

40.   Hort pip fruit sector engagement to finalise potential Phytosanitary RPMP amendments

41.   RPMP Cost benefit analysis being finalised

42.   Cape to City research programme to be contracted – 14 projects for 2017-18

43.   Initial predator control continues with 14000 ha completed to date

44.   Discussions continue with philanthropic partners around a possible investment in possum eradication project for Hawkes bay farmland.

Engineering

Design /Modelling

Maungahururu Tangitu Trust, Tangoio Marae

45.   Flood hazard modelling and stopbank design for MTT to help them determine if it is feasible to remain at current Tangoio Marae location.

Napier City Council

46.   Modelling to assist with industrial land development within Brookfields Awatoto Drainage Scheme

Hastings District Council

47.   Modelling to assist with residential development at Howard Street.

NCC and HDC

48.   Flood Hazard info to help with Water supply bore head levels.  Needed to ensure ‘Safe Bore status’ can be obtained.

 

Decision Making Process

2.      Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

 

Recommendation

That Council receives the Significant HBRC Staff Projects/Activities through September 2017 report.

 

Authored by staff including:

Gavin Ide

Manager, Strategy and Policy

Steve Cave

Team Leader Open Spaces

Anne  Redgrave

Transport Manager

Dr Kathleen Kozyniak

Principal Scientist Climate and Air

Nathan Heath

Acting Manager Land Management

Dr Andy Hicks

Team Leader/Principal Scientist - Water Quality and Ecology

Leeanne Hooper

Governance Manager

Dr Barry Lynch

Team Leader Principal Scientist Land Science

Dr Jeff Smith

Team Leader/Principal Scientist – Hydrology/Hydrogeology

Thomas Wilding

Senior Scientist

Anna Madarasz-Smith

Senior Scientist - Coastal Quality

Malcolm Miller

Manager Consents

Charlotte Drury

Senior Land Management Advisor – Implementation

Craig Goodier

Team Leader Principal Engineer Modelling

 


Approved by:

Liz Lambert

Group Manager
External Relations

Graeme Hansen

Group Manager
Asset Management

Iain Maxwell

Group Manager
Resource Management

James Palmer

CHIEF EXECUTIVE

 

Attachment/s

There are no attachments for this report.  


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 August 2017

Subject: Items of Business Not on the Agenda

 

Reason for Report

1.     This document has been prepared to assist Councillors note the Items of Business Not on the Agenda to be discussed as determined earlier in Agenda Item 5.

1.1.   Urgent items of Business (supported by tabled CE or Chairpersons’s report)

 

Item Name

Reason not on Agenda

Reason discussion cannot be delayed

1.           

 

 

 

 

2.           

 

 

 

 

 

1.2.   Minor items (for discussion only)

Item

Topic

Councillor / Staff

1.   

 

 

2.   

 

 

3.