MINUTES OF A meeting of the
Date: Tuesday 22 August 2017
Anchorage Motor Lodge Conference Room
28 West Quay
In Attendance: J Palmer – Chief Executive
T Skerman - Acting Strategic Development Manager
G Ide – Manager, Strategy & Policy
L de Latour – Partner Wynn Williams
J Buttery – Governance Administration Assistant
The Chairman welcomed everyone to the meeting.
That the apology for absence from Cr Debbie Hewitt is accepted.
2. Conflict of Interest Declarations
There were no conflict of interest declarations.
Recommendations from the Regional Planning Committee
As RPC had been unsuccessful in agreeing a final submission to be made to the Ngaruroro River and Clive River Water Conservation Order Application, the councillors did not consider recommendations 7 and 8 as presented in the Agenda.
The Regional Planning Committee recommends that Council:
1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.
Appointments to the HBRC Hearings, Corporate & Strategic, and Environment & Services Committees, and the Biosecurity Working Party
2. Confirms the appointment of Toro Waaka as one of two Regional Planning Committee Tangata Whenua representatives on the HBRC Hearings Committee
3. Confirms the appointment of Toro Waaka as the Regional Planning Committee Tangata Whenua representative on the HBRC Corporate and Strategic Committee
4. Confirms the appointment of Peter Paku as the Regional Planning Committee Tangata Whenua representative on the HBRC Environment and Services Committee
5. Confirms the appointments of Karauna Brown, Apiata Tapine and Nicky Kirikiri as the tangata whenua representatives on the Biosecurity Working Party, with the ability to co-opt technical assistance when required.
Ngaruroro Water Conservation Order Liaison
6. Delegates the Sub-committee comprising Toro Waaka, Liz Munroe, Peter Paku, Councillors Rex Graham, Tom Belford and Peter Beaven to attend a pre-hearing meeting with Special Tribunal on process.
7. Notes that the following reports were provided to the Regional Planning Committee.
7.1. Regional Planning Committee 2016-17 Annual Activity Report (Resolved: Requests that staff undertake the production of the Annual Activity Report 2016-2017 and complete it for presentation to the Regional Planning Committee meeting on 6 September 2017.)
7.2. Resource Legislation Amendment Act 2017 Overview
7.3. Tukituki (Plan Change 6) Implementation Matters (Resolved: Requests that staff take feedback from the meeting in order to report back to the Regional Planning Committee as soon as practicable on options (including scope, timing and resources) for progressing a narrow plan change to address urgent implementation matters in Tukituki Plan Change 6.)
7.4. Greater Heretaunga (TANK) Project Update (taken as read)
7.5. August 2017 Statutory Advocacy Update (taken as read)
7.6. August 2017 Resource Management Planning Project Update (taken as read)
7.7. Myrtle Rust (taken as read)
Financial Implications of Ngaruroro Water Conservation Order Special Tribunal Process
Councillors discussed where to from here, disappointed that they could not reach agreement during the Regional Planning Committee meeting. They decided to go ahead with the submission as drafted by staff with the necessary alterations to be agreed by the Chairman and Chief Executive.
1. Receives and notes the “Financial Implications of Ngaruroro Water Conservation Order Special Tribunal Process” staff report.
2. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.
3. Authorises additional operational expenditure of up to $690,800 for costs associated with the Ngaruroro and Clive River Water Conservation Order Special Tribunal Hearing processes, noting that staff will use every endeavour to mitigate costs through re-prioritisation efforts within existing work programmes.
4. Authorises the Chair and Chief Executive to finalise the HBRC submission opposing the Ngaruroro River and Clive River Water Conservation Order based on the draft tabled by staff.
There being no further business the Chairman declared the meeting closed at 2.14pm on Tuesday 22 August 2017.
Signed as a true and correct record.
DATE: ................................................ CHAIRMAN: ...............................................