MINUTES OF A meeting of the Corporate and Strategic Committee



Date:                          Tuesday 13 December 2016

Time:                          1.00pm


Council Chamber

Hawke's Bay Regional Council

159 Dalton Street



Present:                     NK Kirton - Chairman

PB Bailey

P Beaven

T Belford

A J Dick

R Graham

DH Hewitt

R Maaka

M Paku

FW Wilson



In Attendance:          A Newman – Chief Executive

J Palmer – Group Manager Strategic Development

P Drury – Group Manager Corporate Services

L Lambert – Group Manager External Relations

M Adye – Group Manager Asset Management

L Hooper – Governance & Corporate Administration Manager

G Hickton – Chairman, HB Tourism

A Dundas – General Manager, HB Tourism



1.       Welcome/Apologies/Notices 

The Chairman welcomed everyone to the meeting, and advised that he would need to be excused at 2.30pm to attend to another commitment.


C&S45/16  That the apology from Councillor Rick Barker for absence be accepted.




2.       Conflict of Interest Declarations

There were no conflict of interest declarations.



Items of Business Not on the Agenda Which Cannot be Delayed



That the Corporate and Strategic Committee accepts the following “Items of Business Not on the Agenda Which Cannot be Delayed” for discussion as Item 8:

There were none



Council's Strategic Direction


The Chairman introduced the item, expressing his view that ‘themes’ across committees as suggested at the Environment and Services meeting would be worthwhile pursuing through development of the strategic plan and then following through with implementing that Strategy.

Mr James Palmer, Group Manager Strategic Development, outlined the previous Strategic Plan adopted by Council in 2011 and the focus areas, prior to the suggested approach to development of the updated Strategy for leading into the 2018-28 Long Term Plan as Council’s primary strategic direction setting document.

Discussion and queries covered:

·      Desire for shorter timeframes for getting some earlier work underway on priority projects prior to LTP

·      Suggestion that Annual Plan be used to re-prioritise issues that may require additional resources or adjust programmes to address priority issues and not wait for the LTP process

·      Strategy should be outcome focussed and include measurable achievements to identify progress

·      Statutory requirements for things Council must do, how to re-prioritise activities, how to accommodate new activities or adjust the level of funding for activities to allow the addition of new ones

·      Funding structure of how Council’s activities are paid for, and investigation of alternative funding sources or opportunities for partnership funding

·      Flexibility around the process



1.      That the Corporate and Strategic Committee receives and notes the “Council’s Strategic Direction” staff report.

2.      The Corporate and Strategic Committee recommends that Council:

2.1.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2.2.      Endorses the process for developing Council’s 2016-19 Strategic Plan, being to:

2.2.1   reinforce the three yearly planning cycle embedded in the Local Government Act that focuses on the LTP as the vehicle to consult on significant changes to Council’s business

2.2.2   hold three or four workshops in the new year to crystalize the Council’s strategic direction, covering:

Workshop 1 Current state and context setting (where are we today and what lies ahead)

Workshop 2 High level* outcome setting (what success for HBRC looks like)

Workshop 3 Future state for organisational capability and capacity (what will we need to do and invest in to get there)

Workshop 4 Risk and opportunity workshop (The road to the 2018-28 Long Term Plan)

2.3       Identifies those strategic priorities that require an accelerated process for consideration in the 2017-18 year as part of Workshop 1.





2017-18 Annual Plan - Requirements of the Local Government Act, Proposed Approach and Timelines


Mr Paul Drury, Group Manager Corporate Services, outlined the process for the Annual Plan in line with new legislative requirements relating to councils’ Long Term Plans before highlighting some initial considerations. Queries and discussion traversed:

Reprioritisation and whether those commitments entered into through the 2015-25 LTP can be altered through the upcoming Annual Plan



That the Corporate and Strategic Committee receives and notes the “2017-18 Annual Plan - Requirements of the Local Government Act, Proposed Approach and Timelines” staff report.





HB Tourism Update


Mr George Hickton, Chairman, and Annie Dundas, General Manager, provided an update on HB Tourism’s activities, with continued growth, highlighting:

·      Strategic Picture focus on getting visitors to HB, doing more and coming back with goals relating to seasonal campaigns,

·      Latest stats include 7.6% increase in visitor spend and 9.5% increase in Commercial accommodation visitor nights

·      Advertising campaigns around events, Spring Fling, Art Deco, F.A.W.C! and Summer

·      6 month Maori Tourism graduate programme to develop up to 6 people, involving time within HB tourism and tourism facilities in the region, along with a mentor providing management support and guidance – how that may be funded

·      National Visitor levy and how that might work

·      The level of in-kind industry contributions to HB Tourism and whether the monetary value of those might be included in future reports

Councillor Kirton was excused at 2.32pm, and Councillor Hewitt assumed the Chair



That the Corporate and Strategic Committee receives and notes the “HB Tourism Quarter 1 and Quarter 2 2016-17 Update” report.



Councillor Bailey was excused at 2.40pm


Update on Matariki: Regional Economic Development Strategy


Mr Tom Skerman introduced the item, outlining how the strategy is to be implemented in accordance with the 6 strategic directions and the actions to achieve those. Queries and discussions covered:

·      Central Government funding contributing to initiatives

·      HBRC and Regional Transport Committee led actions are progressing



That the Corporate and Strategic Committee receives and notes the “Update on Matariki: Regional Economic Development Strategy” staff report.




Item - 7. HB Tourism Update  - was considered immediately following item 5.



Items of Business Not on the Agenda Which Cannot be Delayed


There were none



There being no further business the Chairman declared the meeting closed at 2.55pm on Tuesday 13 December 2016.


Signed as a true and correct record.




DATE: ................................................               CHAIRMAN: ...............................................