MINUTES OF A meeting of the Hearings Committee


Date:                          Wednesday 18 May 2016

Time:                          9.00 am


Council Chamber

Hawke's Bay Regional Council

159 Dalton Street




Present:                     C Scott - Chairman

P Beaven

D Pipe

R Maaka

B Gregory

F Wilson



In Attendance:             I Maxwell – Group Manager Resource Management

M  Miller – Manager Consents

P Barrett – Senior Consents Officer

N van Pelt – Executive Assistant

L McPhail – Consents Administrator and Hearings Coordinator




1.    Welcome/Apologies/Notices 

Chairman Christine Scott welcomed everyone to the meeting.



HC1/16       That the apologies for absence from Councillor Debbie Hewitt and Mr Mike Mohi be accepted.



Councillor Barker’s absence without apology was noted.


2.       Conflict of Interest Declarations

There were no conflict of interest declarations.


3.       Confirmation of Minutes of the Hearings Committee Held on 9 March 2016



Minutes of the Hearings Committee held on Tuesday 13 October 2015, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.




4.       Matters Arising from Minutes of the Hearings Committee meeting Held on 9 March 2016

CPM Asphalt Mediation – The decision of the hearing panel on the CPM Asphalt plant application was appealed by McCains.  This has been in mediation through the Environment Court and if no resolution is reached it will go to an Environment Court hearing.

The Panpac Outfall decision is subject to an appeal by Maungaharuru-Tangitu Trust. There has been unsuccessful mediation and an Environment Court hearing is scheduled for 18 August.



Appointment of Hearing Panel for Hearing Whakatu Wool Scour Application DP140591A


Mr Miller talked to this item. Whakatu Wool Scourers consent has expired and they have applied for a replacement consent allowing them to continue from the current site. HBRC has limited notified it because of nuisance effects.

There is a commerce commission application to merge operations and if successful Whakatu Wool Scourers will close. Residents are critical of the fact that although they are  happy to wait it could be several years.

A pre-hearing meeting was held between HBRC, residents and Whakatu Wool Scourers   facilitated by Martin Williams. As a result of this meeting Whakatu Wool Scourers have 10 working days to take conditions to take back to board. If Whakatu come back and don’t want to accept proposed conditions or discuss any further then it will have to go to a hearing. 



That the Hearings Committee:

1.      Receives and notes the “Appointment of Hearing Panel for hearing Whakatu Wool Scour application DP140591A“ report

2.      Appoints, as delegated, a Hearing Panel composed of Councillor Christine Scott, as chair and Mr Brian Gregory to consider the Whakatu Wool Scour application DP140591A.





Information and Training Programme for the Hearings Committee Members


Mr Maxwell and Mr Miller have pulled together a list of suggestions to help broaden the Committees understanding of hearings.

Discussion covered how wide the opportunity would go, if others outside the committee would be invited to attend, if these would be workshop or meeting style and how interactive these would be. Mr Maxwell will develop more detail around ideas received



1.      That the Hearings Committee receives and notes the “Information and Training Programme for the Hearings Committee Members” report.

2.      The Hearings Committee recommends that Council:

2.1.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2.2.      Agrees to the proposed schedule of items for future Hearings Committee meetings and ensures sufficient budget provision to cover the training requirements of the Committee.




Mr Wilson left the meeting at 9.42am



Twyford Global Consents Update


Mr Miller and Mr Barrett gave a joint presentation and updated the Committee on the Twyford Global Consents process

Mr Miller & Mr Barrett went through the conceptual model of the Twyford groundwater area showing the semi confined and unconfined groundwater zones and talked the Committee through the Twyford timeline including catchment expiry dates, replacement application’s, appeals and global consents lodged.

There was discussions around flow monitoring, take and telemetry.



That the Hearings Committee receives and notes the “Twyford Global Consents Update” report.





There being no further business the Chairman declared the meeting closed at 10.46am on Wednesday 18 May 2016.

Signed as a true and correct record.




DATE: ................................................               CHAIRMAN: ...............................................