MINUTES OF A meeting of the Hearings Committee



Date:                          Tuesday 13 October 2015


Time:                          1.00pm



Council Chamber

Hawke's Bay Regional Council

159 Dalton Street



Present:                     C Scott - Chairman

R Barker

B Gregory

D Hewitt

D Pipe

F Wilson


In Attendance:          I Maxwell – Group Manager Resource Management

M Miller – Manager Consents

N van Pelt – Executive Assistant

R O’Leary - consents officer

E Petuha - consents officer

L McPhail - consents administrator and Hearings Coordinator

G Shirras - consents officer

P Barrett - senior consents officer


1.       Welcome/Apologies/Notices 

The Chairman welcomed everyone to the meeting, noting the absence of Mssrs Apatu, Maaka and Mohi, and Councillor Peter Beaven.

The Chairman further advised that there will be an informal discussion around the Regional Resource Management Plan (RRMP) and plan change 6 provisions.

Mr Malcom Miller, Manager Consents, introduced his team to the Committee including:

·         Reece O’Leary (consents officer)

·         Erin Petuha (consents officer)

·         Louise McPhail (consents administrator and Hearings Coordinator)

·         Greg Shirras (consents officer)

·         Paul Barrett (senior consents officer)


2.       Conflict of Interest Declarations

There were no conflict of interest declarations.


 3.      Confirmation of Minutes of the Hearings Committee Held on 29 July 2015



Minutes of the Hearings Committee held on Wednesday, 29 July 2015, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.




4.       Matters Arising from Minutes of the Hearings Committee Held on 29 July 2015

There were no matters arising from the minutes.



Hearings Committee Terms of Reference


A discussion covered the following issues

  • satisfying the proper powers of delegation.
  • Mr Maxwell noted that council doesn’t have the ability to delegate its delegations to an individual, and recommended removing section 3 in the ToR.  
  • Mr Miller referred to the processing timeframes and the ability of panel members to attend at short notice. It was agreed that more effort would go into managing the timeframes flexibility.
  • Where practical meetings will be held in conjunction with other meetings of Council or Committees.
  • Attendance by all committee members is required at all Hearing Committee meetings, unless an apology is extended, as is the case for all Council and Committee meetings.



The Hearings Committee recommends that Council:

1.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community or others who have an interest in the decision.

2.      Adopts the Terms of Reference as amended by deleting section 3.





Confirmation of Hearings Panel Appointments



1.      That the Hearings Committee confirms the appointment, to the CPM Asphalt Hearing Panel, in accordance with RMA section 34(A), of Councillors Christine Scott (Chair), Fenton Wilson and Debbie Hewitt.





Schedule of Limited and Publically Notified Consent Applications in Process


Mr Miller updated the committee on applications that may or do require a hearing. Pan Pac, C.P.M Asphalt Limited, Ngaruroro & Twyford.



1.      That the Hearings Committee receives the “Schedule of Limited and Publically Notified Consent Applications in Process” report.




General discussions around RRMP and Plan Change 6 traversed:

Cr Rick Barker was excused at 2.05pm

Upcoming changes to the RMA



There being no further business the Chairman declared the meeting closed at 2.25pm on Tuesday 13 October 2015.


Signed as a true and correct record.




DATE: ................................................               CHAIRMAN: ...............................................