MINUTES OF A meeting of the Corporate and Strategic Committee



Date:                          Wednesday 11 February 2015


Time:                          9.00 am



Council Chamber

Hawke's Bay Regional Council

159 Dalton Street



Present:                     D Hewitt - Chairman

R Barker

T Belford

A J Dick

R Graham

M Mohi

M Paku

D Pipe

C Scott

F Wilson


In Attendance:          E Lambert – Chief Executive

P Drury – Group Manager Corporate Services

L Hooper – Governance & Corporate Administration Manager

A Redgrave – Transport Manager

T Skerman – Economic Development Manager


1.       Welcome/Apologies/Notices

The Chairman welcomed everyone to the meeting.


C&S1/15    That the apologies from Councillor Peter Beaven be received.




2.       Conflict of Interest Declarations

There were no conflict of interest declarations.


3.       Confirmation of Minutes of the Corporate and Strategic Committee Held on 12 November 2014



Minutes of the Corporate and Strategic Committee meeting held on Wednesday, 12 November 2014, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and accurate record.




4.       Matters Arising From Minutes of the Corporate and Strategic Committee Held on 12 November 2014

There were no matters arising from the minutes.

In response to a query asking how the level of detail is determined in the recording of minutes, it was explained that where there is a presentation on an issue the minutes provide detail on the information presented where appropriate and relevant to the decision being made.



Follow-ups from Previous Corporate and Strategic Committee Meetings


Mrs Lambert provided an update on the status of the follow-ups, including an update on the afternoon tea held 28 January for those who submitted comments to the Big 6 to update them on development of the LTP and how their comments have been taken into account.

Michael Paku arrived at 9.07am



1.      That the Committee receives the report “Follow-ups from Previous Corporate and Strategic Committee Meetings”.





Call for any Minor Items not on the Agenda



That the Corporate and Strategic Committee accepts the following minor items not on the agenda, for discussion as Item 12:

a)        Panpac field trip (Hewitt)

b)        Trip to Waihapua (Scott)

c)        Board of Inquiry (Belford)





Establishment of an Audit and Risk Committee


Mrs Lambert provided the background to the preparation of the paper, and the rationale for proposing the establishment of an Audit and Risk Committee, as well as key.

Discussion traversed the terms of reference and ensuring they accurately reflect the functions and include reporting lines for the committee, the proposed membership of the committee and the rationale for, and councillors responsibilities and liabilities around health and safety. The purpose of the A&R committee was explained as being reviewing and assessing the ‘way things are done’ (systems and processes) as opposed to ‘what we do’.

It was suggested that financial aspects are reflected in the name of the committee, while it was also suggested that the specific responsibilities needed to be broadened to include wider risk issues such as those on the six monthly list of Top 10 Risks to Council. Clarity was sought about the difference between an internal audit and an external audit. Mr Drury explained that the external audit is carried out by the Auditor’s office. This Council doesn’t employ an internal auditor to assess things like payroll, delegation processes, rating processes, adherence to sensitive expenditure policy, etc – but engages a specialist to carry these out as required.

Mrs Lambert reiterated that the purpose of the A&R committee is to review and assess the internal Council systems and processes.

It was suggested that the responsibilities of an A&R committee include assessing the relevance and effectiveness of the activities carried out by Council.

There was discussion around the roles and functions of the C&S and A&R committees and whether a sub-committee of the C&S might be a workable option.

It was suggested that the role of and A&R committee is to assess how the operational management/governors reach their decisions – whether they follow and adhere to policies and processes in the decision making processes.



The Corporate and Strategic Committee recommends that Council:

1.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2.      Establishes a Finance, Audit and Risk Sub-committee of the Corporate & Strategic Committee, and adopts the Terms of Reference including amendments as agreed at the Corporate and Strategic Committee, with the appointees to be determined at the March Council meeting.

3.     Amends the Terms of Reference for the Corporate and Strategic Committee to include the functions that will be carried out by the new Finance, Audit and Risk Sub-committee.






February 2015 Public Transport Update


Mrs Redgrave provided highlights from the Public Transport update, including passenger numbers, the introduction of the ‘tracker-bus’ app and increased usage of the Total Mobility program.



1.      That the Corporate and Strategic Committee receives the February 2015 Public Transport Update report.




Mr Mohi advised the Committee that Tama Huata passed away this morning, offered a karakia and provided an explanation of tangihanga for those who may want to go to the marae to pay their respects.

Cr Barker also paid tribute to Mr Huata in recognition to his services to the community.


C&S7/15    That the Committee recognises the considerable contributions of Tama Huata to Maori and New Zealand culture in the region and the country, and extends condolences to all of his whanau on their loss.



The meeting adjourned at 10.40am and reconvened at 11.00am


Cranford Foundation


John Buck (Cranford Hospice Patron / Foundation Trustee) acknowledged the passing of Tama Huata before introducing David Compton (Cranford Foundation Manager), Ray McKimm (Cranford Foundation Trustee), Jenni Giblin (Fundraising) and Heugh Chappell (Cranford Foundation Communications) – representing the independent Cranford Foundation. Cranford Hospice has a separate Board of Directors.

Mr Buck presented an overview of the Foundation and what it does, with others speaking of the vision for the organisation, patient numbers at the Hospice and projected growth, and fundraising activities as well as an explanation of palliative care.

The Trust has developed a fundraising strategy which is now being implemented, with the Regional Council being the first organisation to be approached as the potential ‘lead’ local government partner.

There were queries and discussions around the facility itself, the amount of capital required to build a new facility, the provision of in-patient care at Cranford and out-patient care in patients’ own homes, as well as projected growth of the number of people requiring the care of Cranford.

It was suggested that if Council feels the proposal is worth merit, a councillor and/or a senior staff member liaise with the Foundation to discuss the details and best way forward for a partnership.



1.      That the Corporate and Strategic Committee receives the ‘Cranford Foundation’ presentation.

2.      The Corporate and Strategic Committee recommends that Council agrees that Chairman Fenton Wilson enters into further discussions with the Cranford Foundation around the concept of a Partnership between the two organisations.





HB Tourism Quarterly Update Report


Ms Annie Dundas provided the Committee with an update on results for HB Tourism and the tourism sector in Hawke’s Bay to the end of November 2014, including visitor number and visitor spending statistics and an overview of upcoming events in the region.

There was discussion about projections for large events having been over-stated, the working relationship between HB Tourism and the TAs, the visibility/presence of the Hawke’s Bay in the bigger tourism picture, and the contributions of local industry in the form of membership contributions as well as ‘in kind’.



1.      That Council receives the “HB Tourism Quarterly Update’ report.




The meeting adjourned at 12.40pm and reconvened at 1.05pm, with Mr Mohi absent



Business Hawke's Bay Six Monthly Update


Mr Tom Skerman (HBRC Economic Development Manager) introduced Susan White (BHB), who in turn introduced Amanda Little (Export NZ), Catherine Rusby (Food & Beverage Programme) and Angela Payne (Agri-Lab).

Ms Susan White provided an overview of the programmes BHB offers to support growing business in the region, including the High Performance Work Initiative (a government initiative to provide practical support to firms wanting to introduce high performance working practices), Callaghan Innovation’s Lean Thinking course and establishment of the Business Hub.

Discussion and queries traverse the update/refresh of the Regional Economic Development Strategy, funding of Business Hawke’s Bay ($100k from each of NCC, HDC & HBRC + $145k from other businesses), growth targets and how those are measured as well as Maori business development.



1.    That the Corporate and Strategic Committee receives the “Business Hawke’s Bay Six Monthly Update” report.





Minor Items not on the Agenda





Councillor / Staff


Panpac field trip

Attended and thought it was a very worthwhile trip

Cr Hewitt


Trip to forest at Waihapua

Would like further information around forestry investment potential and measuring returns (commercial, research, environmental) brought to a future Council or Committee meeting

Cr Scott


Board of Inquiry

Seeking updates on the Board of Inquiry process, HBRIC funding and Water Uptake

Cr Belford







There being no further business the Chairman declared the meeting closed at 1.55pm on Wednesday, 11 February 2015.


Signed as a true and correct record.




DATE: ................................................               CHAIRMAN: ...............................................