Agenda of Regional Council Meeting

	Agenda Item	Action	Responsible	Status Comment
1	Follow-ups from previous meetings	Charging regime for LGOIMA requests	L Hooper	Requests for significant/substantial information requiring staff time in excess of 2-3 hours only assessed for costs in line with LGOIMA s13
2	Adoption of Standing Orders	Update copies held by Councillors with HBRC amendments agreed	L Hooper	Request that Councillors bring SO to 28 November meeting for updating
3	Councillor remuneration and allowances	Technology options to be presented to Councillors for their consideration & choice	P Drury
4	Minor items not on the agenda	Request Council receives a full briefing on the state of RWS and how project is progressing before the end of the year. Suggest the region’s mayors be invited to such a briefing.	E Lambert

HAWKE’S BAY REGIONAL COUNCIL

Thursday 28 November 2013

SUBJECT: Affixing of Common Seal

Comment

1. The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

Seal No.

Date

1.1

Leasehold Land Sales

1.1.1 Lot 118

DP 13055

CT E2/1293

- Transfer

1.1.2 Lot 386

DP 11483

CT C1/972

- Agreement for Sale and Purchase

- Transfer

1.1.3 Lot 7

DP 14960

CT G4/181

- Transfer

1.1.4 Lot 2

DP 8638

CT D4/260

- Transfer

1.1.5 Lot 581

DP 2497

CT 55/126

- Agreement for Sale and Purchase

1.1.6 Lot 46

DP 11779

CT C3/427

- Agreement for Sale and Purchase

1.1.7 Lot 35

DP 13039

CT E2/1222

- Agreement for Sale and Purchase

- Transfer

1.1.8 Lot 129

DP 13096

CT E3/527

- Agreement for Sale and Purchase

1.1.9 Lot 98

DP 13378

CT F1/568

- Agreement for Sale and Purchase

3724

3725

3727

3726

3729

3730

3731

3733

3734

3735

3738

30 September 2013

3 October 2013

30 Sepember 2013

17 October 2013

24 October 2013

30 October 2013

6 November 2013

20 November 2013

1.2

Esplanade Strip Agreement

Lot 2 DP 26284

CT W2/143

(Willow clearance works – Maraetotara River)

3728

3 October 2013

1.3

Deed – Guppy Road Reserve Land

(NCC and HBRC)

Suburban Section 76 Meeanee and Part Suburban Section 86 Meeanee CT K2/949

(area used as open space flood management but HBRC no longer requires this land)

3732

30 October 2013

1.4

Heads of Agreement

(for a new accessway into the Ngaruroro River at Ngatarawa)

3736

12 November 2013

1.5

Exchange Agreement

Part Lot 3 DP 3728 CT 187/43

(soil and conservation purposes for Makara Dam)

3737

20 November 2013

Decision Making Process

2. Council is required to make every decision in accordance with the provisions of Sections 77, 78, 80, 81 and 82 of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within these sections of the Act in relation to this item and have concluded the following:

2.1 Sections 97 and 88 of the Act do not apply

2.2 Council can exercise its discretion under Section 79(1)(a) and 82(3) of the Act and make a decision on this issue without conferring directly with the community or others due to the nature and significance of the issue to be considered and decided

2.3 That the decision to apply the Common Seal reflects previous policy or other decisions of Council which (where applicable) will have been subject to the Act’s required decision making process.

Recommendations

That Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2. Confirms the action to affix the Common Seal.

Diane Wisely

Executive Assistant

Liz Lambert

Chief Executive

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Thursday 28 November 2013

SUBJECT: Annual Plan Progress Report for the First Four Months of 2013/14

Introduction/Clarification of Financial Reporting

1. This introduction is to provide a guide to the approach taken in the financial report to assist Councillors in clarifying some of the messages and issues raised in the report.

2. This report covers the first four months of the current financial year – i.e. for the four months up to 31 October 2013. This report is divided into two parts:

2.1. Part 1 – Financial Report.

2.2. Part 2 – Non Financial Report (reporting on key performance indicators for each of the groups of activities set out in HBRC’s Annual Plan 2013/14).

3. Part 2 is self explanatory as to the content and purpose, however Part 1 (Financial Reporting) may need some clarification.

4. The financial reporting is divided up into four sections to assist with readability and understanding.

5. Section A provides commentary on Financial Position for the Four Months ending 31 October 2013 which will include summary comments on operating statement position, balance sheet including receivables and capital programme issues.

6. Section B provides the Operating Statements (from a general funded perspective) including:

6.1. Summary Operating Statement

6.2. Detailed Operating Statement

6.3. Individual Project Income and Expenditure

6.4. Scheme Reserves.

7. The comprehensive income statement found in the annual Plan 2013/14 (part 3, page 16) shows the underlying deficit of $846,000 planned for this financial year (this deficit includes expenditure of $633,000 carried forward from the previous financial year). The financial reporting includes an operating statement that again shows this figure as the planned deficit and financial reporting covering the operating statement is geared to provide HBRC with information on the extent to which expenditure and revenue trends move HBRC away from the planned deficit.

8. The emphasis in the financial reporting for the operating account is to provide net positions for each group of activities and report on any major variation from plan in these activities. This reporting is reflective of and supports the detailed monitoring of expenditure and revenues by project which are the specific responsibility of individual managers who are held accountable for achievement to budgets.

9. The funding required for these activities is analysed by category within regional income. This regional income is derived from dividends, interest, general rates, etc. Any variations to pro-rata budget are commented on.

10. Further, the performance of each group of activity and each category within regional income are analysed by detailing the percentage of budget spent to total budget, and comparing this to the pro-rata to date for the financial reporting period. For example, the pro-rata for the financial reporting period four months to 31 October 2013 is 33%. The financial commentary set out in Section A explains the reasons why actual position to date differs from the pro-rata estimate. Often trends of expenditure in a specific group of activity for previous years are referred to in the explanations.

11. Detailed income and expenditure by project is provided “for information only” as some Councillors have an interest in a specific project within a group of activity and this information can be used by them to more fully understand the trends of expenditure and revenue in a specific project.

12. This section also includes a reporting on scheme balances. You may recall that scheme balances include flood and drainage schemes, Heatsmart, subsidised transport, animal pest and plant pest, etc. The reporting of trends in these scheme balances are important to determine the financial status of these schemes held by HBRC on behalf of targeted ratepayers.

13. Section C covers financial reporting involving HBRC’s balance sheet. Issues covered are:

13.1. Summary of balance sheet issues.

13.2. Balance sheet.

13.3. Analysis of loan repayments and borrowing programmes.

13.4. Analysis of reserve balances.

13.5. Analysis of funds invested.

14. Section D provides an analysis of HBRC’s capital programme which incorporates actual reporting for the four months and the budgets as set out in the Annual Plan. Expenditure and funding are included in these analyses.

SECTION A

Reason for Report

15. This Annual Plan Progress Report is a full report and covers the first four months of the 2013/14 financial year, and consists of commentary on financial results to 31 October 2013 and various other reports.

Summary of Financial Position to 31 October 2013

16. The actual result covering the Council’s general funded operations for the first four months of 2013/14 is a surplus of $79,766. This compares with the Annual Plan budget deficit of $846,743 for the full year.

Comment on Financial Results for Four Months to 31 October 2013

Groups of Activities

17. A narrative report of actual performance against the performance targets contained within the published 2013/14 Annual Plan forms part of the Attachments.

18. This report establishes that the net expenditure on groups of activities for the first four months is 30% of forecast, as against an equal monthly pro-rata comparative of 33%.

19. Strategic Planning at 36% shows net expenditure in projects is running ahead of the expected pro-rata percentage. This is mainly due to the timing of contributions made for strategic development which tend to come through at the beginning of the year and a lot of work being done on statutory advocacy, plan change projects and agrichemical collections.

20. Land Drainage & River Control at 38% shows overall expenditure in projects is running ahead of the expected pro-rata percentage. This is mainly due to Engineering Consultancy projects and the Westshore coastal works which have been progressing but are yet to be completed and billed.

21. Regional Resources at 23% shows overall expenditure in projects is running behind the expected pro-rata percentage. This is mainly due to the timing of projects for seasonal activity with increased costs expected over the spring and summer months as the projects progress. This especially applies to Water, Coastal and Gravel management areas. Management are confident these projects are on track and progress is consistent with previous years.

22. Regulation shows a net expenditure of 42% of budget. Expenditure on regulation is close to budget, at 28%, however the majority of billing for consents and compliance is completed at the end of the year which will bring the net expenditure back in line with budget.

23. Biosecurity shows a net expenditure of 27%. This is mainly due to the timing of projects with increased costs expected as the projects progress in the summer and autumn months. This is consistent with the seasonal variations in previous years.

24. Emergency Management at 31% of budget shows overall expenditure in projects is running in-line with the expected pro-rata percentage.

25. Transport shows a net expenditure of 76% of budget. The main reason for this large variance is that although income comes in gradually during the year, expenditure for the road safe programme is heavily weighted at the beginning of the year as advertising and promotional product are purchased in bulk and used throughout the year. The net expenditure is expected to come back into line with budget as the year progresses.

26. Governance and Community Engagement shows a net expenditure of 28% of budget. This is mainly due to the timing of targeted assistance which gathers momentum towards the end of the financial year and the fact that there has not being any spending in regards to the contingency fund, sister city relationships and the solar hot water scheme.

Operations Group

27. Operations Group at 27% of budget is reporting a profit of $67,588 for the four months to 31 October 2013. This is slightly below pro-rata budget of 33% due to a slow start to the year but both internal and external work has increased with a number of new tenders won which will increase productivity in the coming months.

Regional Income

28. Total regional income represents 32% of the budgeted net funding contribution for the first four months of the financial year, as against a pro-rata of 33%. The main discussion points in regional income are covered following.

Investment Company

29. The returns budgeted to be received from investments in the Rail/Road Hub have not been achieved for the first four months of this financial year as this project has not yet started.

Other Investments

30. Napier leasehold land recovery to cover administration of this portfolio is tracking to budget.

31. Wellington leasehold land was budgeted to be sold by 30 June 2013. This sale has yet to be approved so the rental income is still being received.

32. Interest earned on Investment Deposits is down due to the fact that these funds are yet to receive the cash injection from the sell down for Wellington investment property.

General Funding for Capital Projects

33. The general funding requirement for capital projects is $80,930 or 27% of budget due to Targeted rates exceeding expenditure. Expenses for Capital works will increase over the spring and summer months.

Heatsmart Progress Report

34. The following is an update on progress made in the allocation of Clean Heat grants and loans, and loans for insulation as part of the Heatsmart programme.

35. The first four months for the year reflect the last of the winter activity peak.

36. The demand for Clean Heat and insulation support is expected to reduce over the summer months and increase again in the last quarter of the year.

VOLUMES
Loan Type	2013/14	4 Months to 31 October 2013
	Ann Plan	Pro Rata		Actual
	Budget	Budget	Actual	Over Budget
	Volumes	Volumes	Volumes	Target 33%
Insulation Loans	735	245	277	38%
Clean Heat Loans	600	200	220	37%
Clean Heat Grants	660	220	486	74%
TOTAL	1,995	665	983
EXPENDITURE (EXCL GST)
Loan Type	2013/14	4 Months to 31 October 2013
	Ann Plan	Pro Rata		Actual
	Budget	Budget	Actual	Over Budget
	$000	$000	$000	Target 33%
Insulation Loans	1,558	519	611	39%
Clean Heat Loans	1,771	590	672	38%
Clean Heat Grants	402	134	307	76%
TOTAL	3,731	1,244	1,590

Non recoverable costs re appeals and referrals direct to the Environment Court

37. The reason for providing information on the non-recoverable costs of appeal is because in previous financial years HBRC has been exposed to costs (which are not controllable by HBRC) that have substantially exceeded budget. For the 2013/14 financial year external cost of $21,372 have been incurred. This is 40% of the budget provided of $53,000. The following details are provided for information only to clarify the status of ongoing appeals.

38. For the current financial year to date (to 31 October 2013), costs for appeals to the Environment Court have amounted to $23,002. This covers staff time and external costs and includes a write-off of $16,500 settled via an appeal to the Environment Court.

39. There is only one current appeal. This is the appeal of Mahanga E Tu vs HBRC and WDC. This is against decisions granting consent to Mexted, Williams and Malherbe. Issues include the risk of coastal erosion at or adjacent to the site and the mitigation options required depending on the risk. An appeal hearing has been set down for 14 March 2014. Coastal scientists have met and discussed their evidence recently. This caucusing has identified points of agreement and points of difference. Staff evidence is to be finalised. The applicant has now sought a delay of the evidence exchange pending amendments to their proposal.

40. A second appeal has been resolved. This appeal was lodged by Mr J A Bridgeman against the costs of consent LU110254 to erect a coastal protection wall at Haumoana. Mr Bridgeman initially objected to the costs and it was recommended by Commissioner Adrienne Williams that costs be reduced by $9,950.54. This was not accepted by Mr Bridgeman and he appealed this decision to the Environment Court. This was settled by negotiation with an agreed reduction of $16,500. There were no legal or other external costs associated with this appeal. Staff time has amounted to an estimated $500 this financial year, and $1000 in total, to address this matter.

41. The following table summarises costs for appeals that were still ongoing at the start of this financial year. Costs for the 2013/14 year to date are shown in the shaded column. Costs for previous years are also shown to provide a running total for each appeal.

Appeal Summary as at 31 October 2013
Appeal Name	Date of lodgement	Actual Costs of Appeal			Comments
Appeal Name	Date of lodgement	2010/13	2013/14 to date	Total to date	Comments
Mexted, Williams and Malherbe (402051)	10 June 2010	$76,661 ext $94,032	$4,872 ext $6,002	$81,533 ext $100,034	Appeal ongoing - Environment Court now scheduled for 10 March 2014. Expert caucusing has occurred on coastal issues. Further change to the application now proposed.
Bridgeman	24 May 2013	$500	$16,500 ext $17, 000	$16,500 ext $17,500	Appeal against costs. Settled by agreeing to a reduction of $16,500 following a cost objection hearing that recommended
*External costs			$21,372		The sum to date for external legal and consulting advice and write-offs.
Total costs			$23,002		Total includes internal staff time plus external costs.

Balance Sheet

42. Public Equity, which reflects the net value of HBRC’s assets and liabilities, has decreased by $994,780 or 0.2% since the beginning of the year. This incorporates all of the operating transactions for the four months including reserve movements.

43. Property, plant and equipment have increased by $715,000 or 4% mainly due to the ongoing remediation costs for the Dalton Street building and the purchase of a tractor and a mower by the Operations Group.

44. Infrastructure assets have increased by $167,000 or 0.1% since the beginning of the year for capital payments made for infrastructure projects.

45. Investment property has decreased by $1,416,000 or 2.0% since the beginning of the year reflecting the disposal of 14 endowment leasehold land properties.

46. Intangible assets have decreased by $81,000 or 3% due to amortisation of computer software.

47. Accounts receivable have increased by $15,517,000 as the invoicing for rate demands was completed in October and have now become due.

48. Advances to Council controlled organisations have increased by $843,000 reflecting HBRC’s contribution to the RWSS feasibility study for the year to date.

49. Advances to Home Owners (Heat Smart) have increased by $770,000 reflecting the up take from the public since the beginning of the year.

50. Prepayments, Accrued Income and Work in Progress have decreased $1,447,000 reflecting the reversal of year end accruals.

51. Borrowings have decreased by $400,000 reflecting the repayments of existing loans. There has been no new borrowing for the year so far.

52. Accounts Payable have decreased by $441,000 since the beginning of the year reflecting end of year invoices being paid and accruals have been reversed. There is also $2,351,000 of GST on rates included in the accounts payable amount which is due to be paid in November.

53. Income in advance shows movement of $8,753,000 being the accrual of rates revenue invoiced in advance. Rates revenue is split evenly over the year and is recognised as income every month.

54. Total Cash, Cash Equivalents and Financial Assets have decreased by $6,247,000 since the beginning of the year. This reflects the cost of Council operations prior to the receipt of Napier Port dividends in December and the majority of rates being paid in January.

Cash Reserve Investments

55. The average rate of interest being earned on liquid investments is currently 4.00%.

56. The pie chart in the attachment entitled “Allocation by Institution” shows the percentage of Council investments placed with various institutions. Council policy requires that no more than 25% of investments be placed with any non government–guaranteed institution of groups of associated institutions.

Decision Making Process

57. Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that, as this report is for information only and no decision is to be made, the decision making provisions of the Local Government Act 2002 do not apply.

Recommendation

1. That Council receives the Annual Plan Progress Report for the first four months of the 2013/14 financial year.

Manton Collings

Corporate Accountant

Paul Drury

Group Manager

Corporate Services

Attachment/s

1 View	Financial Reports for the Four Months to 31 October 2013
2 View	Strategic Planning Group of Activities Summary of Service Levels and Performance Targets
3 View	Land Drainage & River Control Group of Activities Summary of Service Levels and Performance Targets
4 View	Regional Resources Group of Activities Summary of Service Levels and Performance Measures
5 View	Regulation Group of Activities Summary of Service Levels and Performance Targets
6 View	Biosecurity Group of Activities Summary of Service Levels and Performance Targets
7 View	Emergency Management Group of Activities Summary of Service Levels and Performance Targets
8 View	Transport Group of Activities Summary of Service Levels and Performance Targets
9 View	Governance & Community Engagement Summary of Service Levels and Performance Targets

Strategic Planning Group of Activities Summary of Service Levels and Performance Targets

Attachment 2

Activity 1 – Economic Development

Service Levels and Performance Targets Activity 1 – Economic Development
Level of Service Statement	Level of Service Measure	Performance Targets 2013-14	2013/14 Progress Report for 4 months to 31 October 2013
Regional Economic Development Strategy mission statement: “To make Hawke’s Bay the best location in which to visit, work, invest, live and grow”.	Comprehensive visitor strategy in place within an overall regional marketing plan.	2013-2014 Continue quarterly reporting to Council on key performance indicators.	HB Tourism Ltd (HBT) provides a quarterly report to Council. Overall results for Hawke’s Bay for the year ending September 2013 showed a positive result with only 4.5% growth in guest nights. (Commercial +3.5%, Private Household Monitor +4.9%) Brand “Hawke’s Bay’ and tagline “Get me to Hawke’s Bay” continue to be used in all communication. HBT has taken a far stronger domestic focus with digital activity including the placement of the regions first TV worthy commercials online. The focus being on families, independent travellers and active boomers. HBT has also managed both a Winter F.A.W.C! Food and Wine Classic and a second F.A.W.C! Summer Series within this period. HBT also managed The Big Easy to promote the Hawke’s Bay Trails at Easter (an annual event). The second Tourism Awards for the region was held in September and trade and media activity continues with travel agents and media being hosted in the region throughout the year.
	Long term Regional Economic Development Strategy.	2013-2014 Annually review and progress the regional economic development strategy.	We have held discussions with Business Hawke’s Bay to confirm timing and process for the annual REDS review, which will take place in early 2014.
	Investment for research and development and business development.	2013-14 At least $800,000 per annum achieved for Research and Development investment.	A total of $450,759.74 grant funding has been approved for Hawke’s Bay businesses undertaking R & D investment and business development.
	Sustainable regional growth.	2013-14 Continue to develop and initiate sustainable primary production programmes.	The Pan Sector Group (formed in 2012) met again on 9 July to continue progressing the aims and objectives of the Pan-Sector action plan around realising the economic opportunities of the RWSS while working within the targets and limits being set for waterways throughout the region. The group has made a significant contribution to the development of policies and regulations within PC6 collectively and individually over this period. A Memorandum of Understanding for Industry Good Practice for Phosphorus Management has been discussed, approved and signed by all but one party to date. HRBC are currently in discussion with Waikato University, and will be considering a variety of options for formalising the objectives within the IGP-P MoU over the next few months

Activity 2 – Strategy and Planning

Service Levels and Performance Targets Activity 2 –Strategy and Planning
HBRC will help the community prepare for the future.	Number of Embracing Futures Thinking events held.	Each year Host 3 Embracing Futures Thinking events.	No events hosted during the reporting period.
Trends review completed.	2013-14 Refresh the Trends and Environmental Scan analysis.	Not yet started
Agreement reached on Spatial Planning Framework.	2014-15 Reach agreement on regional and lower North Island spatial planning framework.	No progress initiated during the reporting period.
HBRC will integrate land and water and biodiversity management to deliver environmental, economic, social and cultural outcomes.	Action plans and monitoring reports prepared for: - Land and Water Management Strategy. - National Policy Statement for Freshwater Management.	Each year Prepare action plans and monitoring reports for: 1. Land and Water Management Strategy. 2. National Policy Statement for Freshwater Management Hold a Land and Water Symposium to engage the wider community.	No specific plans or reports were prepared during the reporting period, but report on progressive implementation of the National Policy Statement for Freshwater Management was adopted and published as part of the 2012/13 Annual Report. No symposium was held during the reporting period, but numerous stakeholder engagement processes are currently underway (e.g. Mohaka and Greater Heretaunga/Ahuriri catchment areas).
Regional Biodiversity Strategy completed.	Develop a Regional Biodiversity Strategy as follows 2013-14: Consult on the draft and prepare final Strategy 2014-15: Prepare programme for work relevant to HBRC for inclusion in the next Long Term Plan.	- Both the core working group and the steering group have been formed, terms of references agreed and a number of meetings held by each group. This has led to agreement in-principle on the ‘vision’ and higher level biodiversity strategy outcomes. Formation of a Regional Biodiversity Forum and an Accord has also been agreed with further details on structure and process to be developed. - Significant work has also been done preparing a regional biodiversity inventory to assist in the regional prioritisation process. Inventory preparation has included a number of external expert workshops facilitated by HBRC.
HBRC will establish and maintain clear and appropriate policy in a responsive and timely manner that will enable sustainable management of the region’s natural and physical resources.	Status of Resource Management Plans and Policy Statements. No more than 2 years elapse from notification of a plan change to decisions on submissions being issued.	2013-14 Plan change for Tukituki River Catchment publicly notified May 2013 2014-15 Plan change for Taharua /Upper Mohaka catchment publicly notified Dec 2014 2016-17 Plan change for Greater Heretaunga/Ahuriri Catchment Area publicly notified Dec 2016	Plan Change 6 (Tukituki River Catchment) was called-in by Environment and Conservation Ministers. Hearing by a Board of Inquiry is timetabled to commence 18 November 2013. Thus, during reporting period, significant time and resources have been invested in preparation and pre-circulation of expert evidence (and rebuttal evidence) for the plan change, plus analysis of evidence presented by submitters. Taharua/Mohaka: science investigations and assessments are progressing in parallel with land owner discussions. Stakeholder discussions canvassing wider Mohaka River Catchment have commenced. This will aid preparation of a ‘Mohaka Choices’ discussion document or similar for public feedback in 2014. The collaborative stakeholder group (the TANK Group has met 10 times over the last 12 months and reached a number of interim agreements and ways to proceed in 2014. A draft report setting out those interim agreements has been prepared and the stakeholder groups have been invited to endorse the interim agreements.
2014-15 Plan change for Natural Hazards publicly notified July 2014	Initial scoping of plan change commenced during the reporting period in liaison with review of the HB CDEM Group Plan. Scoping strongly guided by ‘Regional Natural Hazards and Land Use Planning Strategy’.
Regional Coastal Environment Plan At all times there is a regional plan in force for the HB coastal marine area. New Zealand Coastal Policy Statement (NZCPS) put into action in accordance with statutory requirements.	2013-14 Scoping and prioritising of plan changes required to give effect to 2010 NZCPS. 2014-15 Start review of coastal hazard zones if re-assessment (Project 322) necessary. Notify plan change to give effect to 2010 NZCPS.	Scoping of 2010 NZCPS implications not commenced during this reporting period. Coastal processes study (Project 322) completed for Napier/Hastings coastline in Hawke Bay.

Service Levels and Performance Targets

Activity 2 –Strategy and Planning

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will help the community prepare for the future.

Number of Embracing Futures Thinking events held.

Each year

Host 3 Embracing Futures Thinking events.

No events hosted during the reporting period.

Trends review completed.

2013-14

Refresh the Trends and Environmental Scan analysis.

Not yet started

Agreement reached on Spatial Planning Framework.

2014-15

Reach agreement on regional and lower North Island spatial planning framework.

No progress initiated during the reporting period.

HBRC will integrate land and water and biodiversity management to deliver environmental, economic, social and cultural outcomes.

Action plans and monitoring reports prepared for:

- Land and Water Management Strategy.

- National Policy Statement for Freshwater Management.

Each year

Prepare action plans and monitoring reports for:

1. Land and Water Management Strategy.

2. National Policy Statement for Freshwater Management

Hold a Land and Water Symposium to engage the wider community.

No specific plans or reports were prepared during the reporting period, but report on progressive implementation of the National Policy Statement for Freshwater Management was adopted and published as part of the 2012/13 Annual Report.

No symposium was held during the reporting period, but numerous stakeholder engagement processes are currently underway (e.g. Mohaka and Greater Heretaunga/Ahuriri catchment areas).

Regional Biodiversity Strategy completed.

Develop a Regional Biodiversity Strategy as follows

2013-14: Consult on the draft and prepare final Strategy

2014-15: Prepare programme for work relevant to HBRC for inclusion in the next Long Term Plan.

- Both the core working group and the steering group have been formed, terms of references agreed and a number of meetings held by each group. This has led to agreement in-principle on the ‘vision’ and higher level biodiversity strategy outcomes. Formation of a Regional Biodiversity Forum and an Accord has also been agreed with further details on structure and process to be developed.

- Significant work has also been done preparing a regional biodiversity inventory to assist in the regional prioritisation process. Inventory preparation has included a number of external expert workshops facilitated by HBRC.

HBRC will establish and maintain clear and appropriate policy in a responsive and timely manner that will enable sustainable management of the region’s natural and physical resources.

Status of Resource Management Plans and Policy Statements.

No more than 2 years elapse from notification of a plan change to decisions on submissions being issued.

2013-14

Plan change for Tukituki River Catchment publicly notified May 2013

2014-15

Plan change for Taharua /Upper Mohaka catchment publicly notified Dec 2014

2016-17

Plan change for Greater Heretaunga/Ahuriri Catchment Area publicly notified Dec 2016

Plan Change 6 (Tukituki River Catchment) was called-in by Environment and Conservation Ministers. Hearing by a Board of Inquiry is timetabled to commence 18 November 2013. Thus, during reporting period, significant time and resources have been invested in preparation and pre-circulation of expert evidence (and rebuttal evidence) for the plan change, plus analysis of evidence presented by submitters.

Taharua/Mohaka: science investigations and assessments are progressing in parallel with land owner discussions. Stakeholder discussions canvassing wider Mohaka River Catchment have commenced. This will aid preparation of a ‘Mohaka Choices’ discussion document or similar for public feedback in 2014.

The collaborative stakeholder group (the TANK Group has met 10 times over the last 12 months and reached a number of interim agreements and ways to proceed in 2014. A draft report setting out those interim agreements has been prepared and the stakeholder groups have been invited to endorse the interim agreements.

2014-15

Plan change for Natural Hazards publicly notified July 2014

Initial scoping of plan change commenced during the reporting period in liaison with review of the HB CDEM Group Plan. Scoping strongly guided by ‘Regional Natural Hazards and Land Use Planning Strategy’.

Regional Coastal Environment Plan

At all times there is a regional plan in force for the HB coastal marine area.

New Zealand Coastal Policy Statement (NZCPS) put into action in accordance with statutory requirements.

2013-14

Scoping and prioritising of plan changes required to give effect to 2010 NZCPS.

2014-15

Start review of coastal hazard zones if re-assessment (Project 322) necessary.

Notify plan change to give effect to 2010 NZCPS.

Scoping of 2010 NZCPS implications not commenced during this reporting period.

Coastal processes study (Project 322) completed for Napier/Hastings coastline in Hawke Bay.

Activity 3 – Policy Implementation

Service Levels and Performance Targets Activity 3 –Policy Implementation
HBRC will promote integrated management by proactively communicating its policies and responsibilities through dialogue and submissions on district plans, consent applications and central government initiatives.	Lodging of submissions on district plans, district planning applications and central government initiatives where there are relevant regional council policies.	2012-22 Submissions made on district plans, district planning applications and central government initiatives reported to HBRC’s Environment and Services Committee. Staff of HBRC and territorial local authorities to meet at least twice a year to discuss integration issues and steps to improve the regional and district plan are identified and acted upon.	Regular reports on local statutory advocacy activities are presented to both the Maori and Environment and Services committees. HB Council Planners’ Forum has met once during the period. Discussion focussed on RMA reforms and reviews of the Hastings and Napier district plans anticipated for public notification in late 2013.
HBRC will help communities without sewers improve the management of domestic wastewater.	Number of interest free loans approved.	Provide a fund to help the territorial authority-led upgrading of community wastewater systems in communities without sewers ($200,000pa contributions capped at $1,000,000) Non-regulatory initiatives developed and implemented to complement regional plan policy development that implements National Policy Statements and/or National Environmental Standards.	No uptake on fund during reporting period. No specific non-regulatory initiatives developed (in Project 193) during the reporting period, but a number of initiatives are being considered and developed in parallel to catchment-based regional plan changes (Project 192) such as Plan Change 6 for the Tukituki River Catchment.
HBRC will investigate and manage contaminated sites to ensure public health and safety and environmental protection.	Maintain a database of potentially and confirmed contaminated sites	2012-22 To administer and maintain the database, including checking of record details, site visits to GPS areas of contamination, transfers to Territorial Local Authorities (TLA) as per agreed protocol and advising landowners of the contaminated sites status of their property.	Environmental Activities database completed and access given to Territorial Local Authorities to enable test runs of database. Meetings held with Hastings District and Napier City Councils to progress transfer of information protocols. Checking of information on database continues, with the emphasis currently being on transferring information from the Pattle Delamore Partners (PDP) investigation report on the residential sites over the former Onekawa landfill onto the database. The majority of the residential sites sampled by PDP have been classified as “partially investigated” but those sites not sampled will remain as “not investigated”. HBRC continues to receive requests from residents as to the status of their land. The Environmental Activities database is to be updated to better co-ordinate with the recent changes to the internal HBRC records systems

Service Levels and Performance Targets

Activity 3 –Policy Implementation

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will promote integrated management by proactively communicating its policies and responsibilities through dialogue and submissions on district plans, consent applications and central government initiatives.

Lodging of submissions on district plans, district planning applications and central government initiatives where there are relevant regional council policies.

2012-22

Submissions made on district plans, district planning applications and central government initiatives reported to HBRC’s Environment and Services Committee.

Staff of HBRC and territorial local authorities to meet at least twice a year to discuss integration issues and steps to improve the regional and district plan are identified and acted upon.

Regular reports on local statutory advocacy activities are presented to both the Maori and Environment and Services committees.

HB Council Planners’ Forum has met once during the period. Discussion focussed on RMA reforms and reviews of the Hastings and Napier district plans anticipated for public notification in late 2013.

HBRC will help communities without sewers improve the management of domestic wastewater.

Number of interest free loans approved.

Provide a fund to help the territorial authority-led upgrading of community wastewater systems in communities without sewers ($200,000pa contributions capped at $1,000,000)

Non-regulatory initiatives developed and implemented to complement regional plan policy development that implements National Policy Statements and/or National Environmental Standards.

No uptake on fund during reporting period.

No specific non-regulatory initiatives developed (in Project 193) during the reporting period, but a number of initiatives are being considered and developed in parallel to catchment-based regional plan changes (Project 192) such as Plan Change 6 for the Tukituki River Catchment.

HBRC will investigate and manage contaminated sites to ensure public health and safety and environmental protection.

Maintain a database of potentially and confirmed contaminated sites

2012-22

To administer and maintain the database, including checking of record details, site visits to GPS areas of contamination, transfers to Territorial Local Authorities (TLA) as per agreed protocol and advising landowners of the contaminated sites status of their property.

Environmental Activities database completed and access given to Territorial Local Authorities to enable test runs of database. Meetings held with Hastings District and Napier City Councils to progress transfer of information protocols. Checking of information on database continues, with the emphasis currently being on transferring information from the Pattle Delamore Partners (PDP) investigation report on the residential sites over the former Onekawa landfill onto the database. The majority of the residential sites sampled by PDP have been classified as “partially investigated” but those sites not sampled will remain as “not investigated”. HBRC continues to receive requests from residents as to the status of their land. The Environmental Activities database is to be updated to better co-ordinate with the recent changes to the internal HBRC records systems

Activity 4 – State of the Environment Reporting

Service Levels and Performance Targets Activity 4 –State of the Environment Reporting
HBRC will monitor and provide accurate information to the community so that it understands the State of the Environment (SOE) for Hawke’s Bay.	Data quality as assessed against HBRC’s quality assurance system. Amount of State of the Environment monitoring data available through HBRC’s website.	2012-22 Maintain the current level of SOE data on HBRC’s website. Continue to make information from the following monitoring sites available through HBRC’s website: · All telemetered river flow sites · All telemetered rainfall sites · All telemetered climate stations · All data collected, processed, analysed and stored in accordance with ISO requirements. · Maintain ISO accreditation.	In progress. The current level of data availability has been maintained, and consideration is being given to expanding access to various data in response to stakeholder comments. Data are being collected, processed and stored in accordance with the requirements of the ISO9001:2008-accredited Quality Management System. The Quality Management System will be subject to external; audit during December 2013.
State of the Environment Monitoring Report.	2012-22 Annual Update State of the Environment Reports available by June each year. 2013-14 State of the Environment Monitoring Report available.	In progress. Annual update report of routine monitoring for 2013/14 is currently underway. Preparation of the five-yearly State of Environment monitoring report is underway. Priority will be given to the state of resources in the Tukituki, Mohaka and Greater Heretaunga and Ahuriri management zones.

Service Levels and Performance Targets

Activity 4 –State of the Environment Reporting

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will monitor and provide accurate information to the community so that it understands the State of the Environment (SOE) for Hawke’s Bay.

Data quality as assessed against HBRC’s quality assurance system.

Amount of State of the Environment monitoring data available through HBRC’s website.

2012-22

Maintain the current level of SOE data on HBRC’s website.

Continue to make information from the following monitoring sites available through HBRC’s website:

· All telemetered river flow sites

· All telemetered rainfall sites

· All telemetered climate stations

· All data collected, processed, analysed and stored in accordance with ISO requirements.

· Maintain ISO accreditation.

In progress.

The current level of data availability has been maintained, and consideration is being given to expanding access to various data in response to stakeholder comments.

Data are being collected, processed and stored in accordance with the requirements of the ISO9001:2008-accredited Quality Management System.

The Quality Management System will be subject to external; audit during December 2013.

State of the Environment Monitoring Report.

2012-22

Annual Update State of the Environment Reports available by June each year.

2013-14

State of the Environment Monitoring Report available.

In progress.

Annual update report of routine monitoring for 2013/14 is currently underway.

Preparation of the five-yearly State of Environment monitoring report is underway. Priority will be given to the state of resources in the Tukituki, Mohaka and Greater Heretaunga and Ahuriri management zones.

Service Levels and Performance Targets Activity 1a – Flood Protection & Drainage Schemes: Heretaunga Plains Scheme
HBRC will maintain an effective flood control network that provides protection from frequent river flooding to communities and productive land within the Heretaunga Plains Scheme. The level of protection in technical terms is to convey a flood discharge with a 1% probability of being exceeded in any one year (1%AEP) safely to the sea.	A full assessment of the capacity and integrity of flood control works is completed every twelve years by a chartered professional engineer with interim audits undertaken annually.	2013-15 Review of the current level of service (LOS) provided by the Heretaunga Plains Scheme to determine whether they are still appropriate or should be increased.	The report to Council in August 2011 outlined the economic analysis and options. Consultation with the public over the preferred option with cost implications was included in the LTP 2012-22. There is 111.2 km of stopbank in the HP Scheme. Currently the design Level of Service (LOS) (1%AEP capacity) is provided. There is 192.7 km of river berm edge protection. Current assessment is that the scheme provides 100% effectiveness and is at no more than a low risk of failure.
The level of service will be reported as: Kilometres and percentage of floodway that provide the design level of service.	2012-22 Tutaekuri, Ngaruroro & Lower Tukituki Audits: No change.
HBRC will maintain an effective drainage network that provides protection from frequent flooding from smaller watercourses to communities and productive land within the Heretaunga Plains Scheme.	A full assessment of the capacity and integrity of the drainage network within each drainage catchment is completed every twelve years by a chartered professional engineer with interim audits undertaken annually.	2013-14 and 2014-15 Review the current level of service provided by the scheme and determine new level of service measures and targets.	The Level of Service (LOS) review for the drainage network is programmed to begin once the bulk of the review for the rivers is complete. This is programmed to begin this year but has not begun to date due to resourcing issues.
HBRC will protect and enhance the scheme’s riparian land and associated waterways administered by the Regional Council for public enjoyment and increased biodiversity.	The level of service will be reported as the length of scheme riparian land enhanced. (Each side of a waterway measured separately and includes new planting and inter-planting).	Ongoing 0.5km of riparian land enhanced a year (on average).	This year’s planting programme will begin at the start of winter. The Tutaekuri Ecological Management is essentially complete. The Tukituki plan is about 50% complete. Implementation of EMP’s is ongoing. Gravel extractors are required to manage sites to allow for nesting birds. Native planting ongoing.

Service Levels and Performance Targets Activity 1b – Flood Protection & Drainage Schemes: Upper Tukituki Scheme
HBRC will maintain an effective flood control network that provides protection from frequent river flooding to communities and productive land within the Upper Tukituki Scheme. The level of protection in technical terms is to convey a flood discharge with a 1% probability of being exceeded in any one year (1%AEP) safely to the sea.	A full assessment of the capacity and integrity of flood control works is completed every twelve years by a chartered professional engineer with interim audits undertaken annually.	Full Scheme Reviews Upper Tukituki: Start Date 2013/14; completion date 2014/15.	Annual maintenance of flood control scheme ongoing and managed through the annual contracts process. Reviews are behind programme. This review will not commence until 2014/15. There are 76.8 km of stopbanks in the Upper Tukituki Scheme. Currently 95% the current design LOS (1%AEP capacity) is provided. Some reaches remain with reduced free board (distance between design flood level and the top of the stopbank) and these will be addressed in the LOS review. There are 212.2 km of river berm edge protection. Current assessment is that 95% are at no more than a low risk of failure. The rivers in the Upper Tukituki Scheme suffer some flood damage from time to time or are under repair with young vegetation; hence the downgrading.
The level of service will be reported as: Kilometres and percentage of floodway that provide the design level of service.	2015-16 River Edge Risk: Review of the current level of service provided by the Scheme to determine whether they are still appropriate or should be increased.
HBRC will protect and enhance its scheme riparian land and associated waterways for public enjoyment and increased biodiversity.	The length of Scheme riparian land enhanced by inter-planting with alternative native and exotic species (each side of a waterway measured separately).	Ongoing 0.5km of riparian land enhanced a year (on average).	Planting is carried out later in the year in the winter.

Service Levels and Performance Targets Activity 1c – Flood Protection & Drainage Schemes: Other Schemes
HBRC will maintain an effective flood control and drainage network that provides protection from frequent flooding to communities and productive land within designated Scheme areas. These Schemes include: Makara Flood Control Paeroa Drainage Porangahau Flood Control Ohuia – Whakaki Drainage Esk River Whirinaki Drainage Maraetotara Te Ngarue Kopuawhara Flood Control Poukawa Drainage Kairakau (proposed) Waimarama (proposed)	A full assessment of the capacity and integrity of flood control works is completed every twelve years by a chartered professional engineer with interim audits undertaken annually. The level of service will be reported as: Percentage of assets that provide the design level of service.	2013-15 Kairakau and Waimarama Flood Protection Schemes accepted by community and operation phase begun. No change to other schemes.	Current Levels of Service are being achieved across most the smaller schemes. Levels of Service vary across the schemes, depending on their purpose. Estimated to be operating at 95% or higher after allowing for periodic flood damage. The Makara No1 dam repair is well under way and is expected to be completed this summer.

Service Levels and Performance Targets Activity 2 –Investigations and Enquiries
HBRC will be available to provide expert advice on drainage, flooding, and coastal erosion issues.	All queries are dealt with by appropriate qualified and experienced staff.	Ongoing No Change.	Many flood, drainage and coastal queries are handled by staff
HBRC will provide up to a 30% subsidy for river control and flood protection where the criteria set out in the Regional Council’s guidelines for technical and financial assistance are met.	Value of subsidies provided annually.	Ongoing $42,000 plus inflation of subsidy money is provided each year at a subsidy rate of 30%.	2
HBRC will provide a consultancy service for drainage, flooding, and coastal erosion issues according to individual project agreements on a full cost recovery basis.	Cost recovery. Satisfaction with Service.	Ongoing Full costs of any consultation work are recovered. Major clients are satisfied with service provided.	Consultancy work is ongoing for Gisborne District Council, Hastings District Council and Napier City Council. Work has been well received by these councils. A flood hazard study is being completed for Panpac Whirinaki mill site (full cost recovery). 90% complete.

Service Levels and Performance Targets Activity 3–Sundry Works
HBRC will ensure that the beach at Westshore has erosion checked to 1986 erosion line. (The 1986 line was the extent of erosion before beach renourishment began. This line is identified on a series of posts along the foreshore)	The comparison of annual beach cross section surveys to the 1986 erosion line.	Ongoing Erosion does not extend landward of the 1986 line.	The annual nourishment project is successful in holding the Westshore coastline seaward of the 1986 measurements. The 2013/14 renourishment work has been completed.
HBRC will maintain river mouths so that they do not flood private land above a specified contour subject to suitable river, sea and weather conditions that will allow a safe and successful opening to be made.	Incidences of flooding of private land above levels as specified in the River Opening Protocol.	Ongoing Private land above a specified contour is not flooded as a result of a river mouth being closed.	There have been no reported incidences of private land flooded as a result of a river mouth being closed.

Regional Resources Group of Activities Summary of Service Levels and Performance Measures

Attachment 4

Activity 1 – Land Management

Service Levels and Performance Targets Activity 1–Land Management
Viable and resilient farming systems are being achieved through sustainable land use.	Annually reporting on research project outputs and how they have contributed to sustainable land management outcomes.	Ongoing Continue a programme of research and extension to investigate and field trial issues relevant to sustainable land management in Hawke’s Bay. Actively seek collaboration with primary product organisations undertaking research relevant to HB.	· Hill Country Erosion Group Recovering from April Adverse Storm (GRAAS) Project – 4 farm case studies completed · Papanui catchment nutrient loss characterisation initiated via the development of the P matrix (in collaboration with Land Science) formalised on-ground observations & in-stream water measurement. · Landholder attitudinal and behavioural survey in the Papanui, Porangahau, Maharakeke, Tukipo, Kahahakuri & upper Tukituki Corridor catchments. · Envirolink – Impacts of intensive livestock operations on P losses via stony soils project initiated · Review of the Tukituki Catchment Implementation Plan and initiation of the community engagement process planning report. Stage 1 TCIP Risk and resource implication assessment completed. · The development of a research strategy is on hold while staff engage time into the RWS and plan change processes. · Staff are in a conversation with a range of industry groups. One objective of these discussions is for more collaboration on research.
Outputs achieved through HBRC Regional Landcare Scheme.	Ongoing Regional Landcare Scheme (RLS) reviewed outcomes to be implemented by June 2014. Report in the operation plan how RLS activity directly contributes to sustainable land management. Annual output targets delivered from the RLS investment to be established and implemented as part of the annual operating plan.	35,013 x 3m and 2.5m poles were provided to clients. Both nursery yield and demand were well below expectation this season. · Soil conservation & environmental enhancement projects = 0 · Riparian strip projects = 0 · Wetland projects = 0 · Operational plan presented to Council in 2013 The following knowledge transfer community group or sector meeting work took place: · Dairy liaison meeting – 22 July · Pan-sector meeting – 9 July · IGP-P MoU – signed by 10 pan-sector representatives as of 31/10/13 · LandWISE Board meetings x 2 · Meetings with individual industry groups – DairyNZ, Beef & Lamb, Ravensdown · HB Deer Farmers stakeholder meeting · McCains field staff meeting
The operational plan will show the focus of Regional Landcare Scheme activity and alignment with the Regional Afforestation programme and the intensification of land use.	A portion of Regional Landcare Scheme subsidy will be targeted, and the level of subsidy varied, to encourage initiatives that more effectively respond to environmental change.
HBRC will increase its knowledge of the region’s land, soil and terrestrial habitats so it is aware of any current and likely future issues that may arise. This knowledge will allow for a timely and effective response that enables land sustainably for future generations.	Regional baseline hill country erosion monitoring.	2013-14 Plains erosion monitoring programme to begin by December 2013. Erosion monitoring repeated (about every 5 years but contingent on any major regional storm event).	In progress. The Regional afforestation programme is on hold until a decision is made in the 14/15 annual plan. High UMF manuka is being trialled at Tutira as a possible opportunity for steep erodible hill country land use. 100ha has been planted in total with the remaining 40ha due to be planted early in the new financial year. HBRC are participants in the High UMF Primary Growth Partnership
Integrated catchment management including staged computer modelling & monitoring of the: Mohaka Heretaunga/Ahuriri Tukituki	2013-15 Catchment models developed for Taharua and the entire Mohaka catchment.	Measurement of stream sediment loads (an indicator of erosion) commenced in the Papanui Stream and Porangahau River catchments during 2012/13. This work continues until the end of 2013. A novel two-stage process, based on desk-top assessment of riparian areas using aerial photographs in a Geographic Information System (GIS), was previously developed to determine riparian condition. The results were verified by limited field validation. The procedure allows Council staff to efficiently identify areas where riparian improvement is possible. The methodology was trialled in the Tukituki River catchment to provide information to underpin policy developed for Plan Change 6. The procedure will be applied to areas within the Mohaka River catchment in 2013/14 and the greater Heretaunga Plan Change area in 2013/14 and 2014/15. GIS-based monitoring tools such as the Land Resource Inventory, Agribase and OVERSEER™ were used to estimate the impact of historic, current and likely future land use on soil and water resources in the Tukituki River catchment (for Plan Change 6), as well as the Taharua River catchment (for the Mohaka Plan Change). The latter work continues in 2013/14.
Hawke’s Bay’s land resource is maintained for future generations	Area of erosion prone land with tree cover Baseline erosion monitoring	See Regional Afforestation Scheme targets	In progress. Completed as scheduled Technical report compiled by GNS Science and available from HBRC. Survey findings are stored as a GIS Data set that can be sourced via HBRC. Next survey due in 2017 unless a major storm event occurs in the Hawke’s Bay region Erosion mapping will begin earlier than expected (September 2013). The Tukituki River catchment will be the first area to be mapped using a combination of GIS, fieldwork and computer modelling techniques. A combination of monitoring techniques are being investigated that can be used in conjunction with the ‘kiwi image’ satellite imagery. This has led to a baseline erosion monitoring report for the region.
			A nutrient model was developed by NIWA for the Taharua and wider Mohaka catchment. This model establishes relationships between nitrogen (N) losses from land and N concentrations in stream. Model development and performance was reported by NIWA in 2011/12 (available via the HBRC website http://www.hbrc.govt.nz/About-this-Site/Pages/contact-us.aspx). Additional data collected in 2012/13 and 2013/14 will allow recalibration of the model (for N), and extension of model capability. The latter enhancement (scheduled for 2013/14) will enable phosphorus (P) mobilisation in the catchment to be predicted in response to current and likely future land use changes. The enhanced model will allow biomass growth to be predicted in response to surface water concentrations of N and P. This model framework will be used to predict growth of attached algae (periphyton) in response to surface water concentrations of N and P in rivers in the Greater Heretaunga and Ahuriri Plan Change area during 2014/15.

Service Levels and Performance Targets

Activity 1–Land Management

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

Viable and resilient farming systems are being achieved through sustainable land use.

Annually reporting on research project outputs and how they have contributed to sustainable land management outcomes.

Ongoing

Continue a programme of research and extension to investigate and field trial issues relevant to sustainable land management in Hawke’s Bay.

Actively seek collaboration with primary product organisations undertaking research relevant to HB.

· Hill Country Erosion Group Recovering from April Adverse Storm (GRAAS) Project – 4 farm case studies completed

· Papanui catchment nutrient loss characterisation initiated via the development of the P matrix (in collaboration with Land Science) formalised on-ground observations & in-stream water measurement.

· Landholder attitudinal and behavioural survey in the Papanui, Porangahau, Maharakeke, Tukipo, Kahahakuri & upper Tukituki Corridor catchments.

· Envirolink – Impacts of intensive livestock operations on P losses via stony soils project initiated

· Review of the Tukituki Catchment Implementation Plan and initiation of the community engagement process planning report. Stage 1 TCIP Risk and resource implication assessment completed.

· The development of a research strategy is on hold while staff engage time into the RWS and plan change processes.

· Staff are in a conversation with a range of industry groups. One objective of these discussions is for more collaboration on research.

Outputs achieved through HBRC Regional Landcare Scheme.

Ongoing

Regional Landcare Scheme (RLS) reviewed outcomes to be implemented by June 2014.

Report in the operation plan how RLS activity directly contributes to sustainable land management.

Annual output targets delivered from the RLS investment to be established and implemented as part of the annual operating plan.

35,013 x 3m and 2.5m poles were provided to clients. Both nursery yield and demand were well below expectation this season.

· Soil conservation & environmental enhancement projects = 0

· Riparian strip projects = 0

· Wetland projects = 0

· Operational plan presented to Council in 2013

The following knowledge transfer community group or sector meeting work took place:

· Dairy liaison meeting – 22 July

· Pan-sector meeting – 9 July

· IGP-P MoU – signed by 10 pan-sector representatives as of 31/10/13

· LandWISE Board meetings x 2

· Meetings with individual industry groups – DairyNZ, Beef & Lamb, Ravensdown

· HB Deer Farmers stakeholder meeting

· McCains field staff meeting

The operational plan will show the focus of Regional Landcare Scheme activity and alignment with the Regional Afforestation programme and the intensification of land use.

A portion of Regional Landcare Scheme subsidy will be targeted, and the level of subsidy varied, to encourage initiatives that more effectively respond to environmental change.

HBRC will increase its knowledge of the region’s land, soil and terrestrial habitats so it is aware of any current and likely future issues that may arise. This knowledge will allow for a timely and effective response that enables land sustainably for future generations.

Regional baseline hill country erosion monitoring.

2013-14

Plains erosion monitoring programme to begin by December 2013.

Erosion monitoring repeated (about every 5 years but contingent on any major regional storm event).

In progress.

The Regional afforestation programme is on hold until a decision is made in the 14/15 annual plan.

High UMF manuka is being trialled at Tutira as a possible opportunity for steep erodible hill country land use. 100ha has been planted in total with the remaining 40ha due to be planted early in the new financial year.

HBRC are participants in the High UMF Primary Growth Partnership

Integrated catchment management including staged computer modelling & monitoring of the:

Mohaka

Heretaunga/Ahuriri

Tukituki

2013-15

Catchment models developed for Taharua and the entire Mohaka catchment.

Measurement of stream sediment loads (an indicator of erosion) commenced in the Papanui Stream and Porangahau River catchments during 2012/13. This work continues until the end of 2013.

A novel two-stage process, based on desk-top assessment of riparian areas using aerial photographs in a Geographic Information System (GIS), was previously developed to determine riparian condition. The results were verified by limited field validation. The procedure allows Council staff to efficiently identify areas where riparian improvement is possible.

The methodology was trialled in the Tukituki River catchment to provide information to underpin policy developed for Plan Change 6. The procedure will be applied to areas within the Mohaka River catchment in 2013/14 and the greater Heretaunga Plan Change area in 2013/14 and 2014/15.

GIS-based monitoring tools such as the Land Resource Inventory, Agribase and OVERSEER™ were used to estimate the impact of historic, current and likely future land use on soil and water resources in the Tukituki River catchment (for Plan Change 6), as well as the Taharua River catchment (for the Mohaka Plan Change). The latter work continues in 2013/14.

Hawke’s Bay’s land resource is maintained for future generations

Area of erosion prone land with tree cover

Baseline erosion monitoring

See Regional Afforestation Scheme targets

In progress.

Completed as scheduled

Technical report compiled by GNS Science and available from HBRC.

Survey findings are stored as a GIS Data set that can be sourced via HBRC.

Next survey due in 2017 unless a major storm event occurs in the Hawke’s Bay region

Erosion mapping will begin earlier than expected (September 2013). The Tukituki River catchment will be the first area to be mapped using a combination of GIS, fieldwork and computer modelling techniques.

A combination of monitoring techniques are being investigated that can be used in conjunction with the ‘kiwi image’ satellite imagery. This has led to a baseline erosion monitoring report for the region.

A nutrient model was developed by NIWA for the Taharua and wider Mohaka catchment. This model establishes relationships between nitrogen (N) losses from land and N concentrations in stream. Model development and performance was reported by NIWA in 2011/12 (available via the HBRC website http://www.hbrc.govt.nz/About-this-Site/Pages/contact-us.aspx).

Additional data collected in 2012/13 and 2013/14 will allow recalibration of the model (for N), and extension of model capability. The latter enhancement (scheduled for 2013/14) will enable phosphorus (P) mobilisation in the catchment to be predicted in response to current and likely future land use changes.

The enhanced model will allow biomass growth to be predicted in response to surface water concentrations of N and P.

This model framework will be used to predict growth of attached algae (periphyton) in response to surface water concentrations of N and P in rivers in the Greater Heretaunga and Ahuriri Plan Change area during 2014/15.

Activity 2 – Air Management

Service Levels and Performance Targets Activity 2–Air Management
HBRC will have adequate knowledge about the level of air pollutants that may impact on public health and aesthetic values so that it can manage air quality for human health needs and aesthetic values.	State of the Environment monitoring programme for: Air quality Climate	2013-22 Monitoring undertaken in accordance with the Regional Air Quality Monitoring Strategy. 2013-22 Report on breaches of the National Environmental Standards in accordance with the standard.	In progress. PM₁₀ concentrations^{^[1]} have been continuously monitored in the Napier, Hastings and Awatoto airsheds. In Napier and Hastings the following performance targets for the 4 months have been met -: less than 5% of data missing, and 75% or more valid data (less than 25% of measured and archived values affected by calibration and instrument fault events). In the Awatoto airshed, a loss of power caused about 7% loss of data in the four month reporting period. PM₁₀ screening equipment has been operating in Waipawa since December 2012 to determine the requirement for routine continuous monitoring. Monitoring at Waipawa continues until December 2013. No exceedances have been recorded to date. Public health notices have been issued for 14 exceedances of the NES for PM₁₀ concentration since 1 July 2013. Hastings had 10 exceedances and Napier recorded 4. A project to determine concentrations of traffic-related NES contaminants in Napier and Hastings was completed in August. These contaminants include nitrogen dioxide, carbon monoxide, sulphur dioxide and ozone. The concentrations recorded were within the standards.
HBRC will provide financial assistance for those who qualify for insulation and clean heat support.	Number of clean heat systems installed under financial assistance programme.	2013-22 Provide loan assistance to homeowners region wide for home insulation and clean heat under HBRC’s financial assistance programme.	The Heatsmart programme is currently 16% ahead of volume targets. The first four months of the year reflect the last of the winter activity peak. The demand for clean heat and insulation support is expected to reduce over the summer months and increase again in the last quarter of the year.
Hawke’s Bay’s air is suitable to breathe	Compliance with National Environmental Standard (NES) for Air Quality	Napier Airshed meets NES: No more than one exceedance by 2016 Hastings Airshed meets NES: No more than three exceedances by 2016 and no more than one exceedance by 2020.	Four exceedances have been measured in Napier. 10 exceedances have been measured in Hastings.

Service Levels and Performance Targets

Activity 2–Air Management

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will have adequate knowledge about the level of air pollutants that may impact on public health and aesthetic values so that it can manage air quality for human health needs and aesthetic values.

State of the Environment monitoring programme for:

Air quality

Climate

2013-22

Monitoring undertaken in accordance with the Regional Air Quality Monitoring Strategy.

2013-22

Report on breaches of the National Environmental Standards in accordance with the standard.

In progress.

PM₁₀ concentrations^{^[1]} have been continuously monitored in the Napier, Hastings and Awatoto airsheds. In Napier and Hastings the following performance targets for the 4 months have been met -:

less than 5% of data missing, and

75% or more valid data (less than 25% of measured and archived values affected by calibration and instrument fault events).

In the Awatoto airshed, a loss of power caused about 7% loss of data in the four month reporting period.

PM₁₀ screening equipment has been operating in Waipawa since December 2012 to determine the requirement for routine continuous monitoring. Monitoring at Waipawa continues until December 2013. No exceedances have been recorded to date.

Public health notices have been issued for 14 exceedances of the NES for PM₁₀ concentration since 1 July 2013. Hastings had 10 exceedances and Napier recorded 4.

A project to determine concentrations of traffic-related NES contaminants in Napier and Hastings was completed in August. These contaminants include nitrogen dioxide, carbon monoxide, sulphur dioxide and ozone. The concentrations recorded were within the standards.

HBRC will provide financial assistance for those who qualify for insulation and clean heat support.

Number of clean heat systems installed under financial assistance programme.

2013-22

Provide loan assistance to homeowners region wide for home insulation and clean heat under HBRC’s financial assistance programme.

The Heatsmart programme is currently 16% ahead of volume targets. The first four months of the year reflect the last of the winter activity peak. The demand for clean heat and insulation support is expected to reduce over the summer months and increase again in the last quarter of the year.

Hawke’s Bay’s air is suitable to breathe

Compliance with National Environmental Standard (NES) for Air Quality

Napier Airshed meets NES: No more than one exceedance by 2016

Hastings Airshed meets NES: No more than three exceedances by 2016 and no more than one exceedance by 2020.

Four exceedances have been measured in Napier.

10 exceedances have been measured in Hastings.

Activity 3 – Water Management

Service Levels and Performance Targets Activity 3–Water Management
HBRC will increase its knowledge of the region’s water resources in terms of quantity, quality and habitats so that a policy framework can be developed to sustainably manage the water and land resources within Hawke’s Bay.	State of the Environment monitoring programme for: Climate River flows Groundwater levels Surface water quality Groundwater water quality Aquatic ecosystems	2013-15 Establish 1 climate station a year in response to identified requirement. Monitoring undertaken in accordance with State of the Environment monitoring strategy (reviewed in ~~2012~~ 2013/14 to reflect national reporting and regional consistency). Upgrade rainfall sites as required to maintain level of service.	In progress. One climate station was installed at “Pukeoropa”. The “Glenwood” and “Ben Nevis” stations were upgraded, and work is under way at the “Pukeoropa” and “Kotemaori” stations to automate data transfer. A rainfall measurement site was installed at the “Makaroro link” station. Surface water quality and quantity, groundwater quality and level, climate , rainfall and fresh and saline-water ecological monitoring programmes continue according to schedule. These data will contribute to the five-yearly SoE monitoring report that will be completed in 2013/14.
Knowledge available to inform environmental flow and allocatable volume review of the following river catchments and groundwater basins: Tukituki River; Ngaruroro River; Karamu Stream; Tutaekuri River; Ruataniwha Plains ; Heretaunga Plains.	2013-15 Groundwater abstraction and allocation report prepared for Heretaunga Plains. Environmental flow, and allocation reports prepared for the: · Karamu Stream, Tutaekuri River, Ngaruroro River and inflows to the Ahuriri Estuary Capability required of groundwater model confirmed by defining specifications.	In progress. A draft Groundwater abstraction and allocation report was prepared for the area of the Heretaunga Plains covered approximately by the Karamu Stream catchment. Groundwater use and allocation data is a key input to the coupled surface-groundwater model currently being developed for the Greater Heretaunga and Ahuriri management zone. The technical requirements of the coupled surface-groundwater model have been identified and documented as a draft technical specification.
Knowledge available to inform review of water quality objectives and setting limits.	2013-15 Review of water quality guidelines and objectives completed and reported. Water quality requirements identified for recognised values, including aquatic habitat, established for Heretaunga Plan Change catchments (Tutaekuri and Ngaruroro Rivers, Ahuriri and Karamu Streams).	In progress. A range of technical investigations are currently underway to identify water quality requirements for the Tutaekuri and Ngaruroro Rivers and Ahuriri and Karamu Streams. These include ecological assessments, nutrient limitation studies and assessments of dissolved oxygen concentrations in spring-fed streams on the Heretaunga Plains.
Knowledge available to manage nutrient inputs to rivers.	2013-15 Report on Nutrient limits: Ngaruroro River, Tutaekuri.	In progress. Nutrient limit assessment studies continue in the Ngaruroro and Tutaekuri River catchments. These are key to describing the relationships between nutrient concentrations and freshwater ecological responses.
HBRC will increase its knowledge in terms of potential regional water demand and availability and how it is valued so that it can strategically plan for regional economic, social, cultural and environmental benefits.	Regional Water Values study.	Undertake a study to assess the value of water from a social, environmental, economic and cultural perspective and review funding policy for HBRC’s water related activities.	In progress. Regional freshwater values assessments have been completed for a range of values including Salmonid angling, Natural character, Native fish, Native birdlife, Irrigation, Whitewater kayaking and Swimming. Cultural freshwater values assessments have also been completed for the Tukituki catchment. Further regional environmental and economic values assessments have also begun.
HBRC will encourage efficient and effective water use to maximise the benefits of the water allocated.	Number of active water user groups. Implementation of water efficiency tools by Water User Groups.	2013-22 Continue to establish and facilitate Water User Groups on a catchment priority basis. In conjunction with Water User Groups, investigate and apply for research grants relating to water use and resource allocation efficiency. Continue to transfer latest water efficiency and allocation information to Water User Groups.	In progress. Water User Groups are established in the Ruataniwha, Twyford and Ngauroro. Acting on interest/need to establish additional water user groups in the Heretaunga Plains Grant application for Twyford area is being progressed although work is continuing to progress where possible Promoted efficient and effective water use via irrigation training
	Number of consent holders with water meters operating using telemetry or web/text systems.	2013-2014 Cumulative total of 1000 consents using telemetry or a web entry system.	In progress. This project is well ahead of schedule. Currently water use for 1138 consents is being reported using either HBRCs web-entry system (693) or telemetry (445).
Work has continued with the Ngaruroro Irrigation Society by way of assisting with meetings. Work with Twyford has mainly centred on political change but is now back on track to getting water limitation solutions for irrigators. Both of these groups are involved in the Greater Heretaunga plan change TANK group. Work with the Ruataniwha group has mainly been via the Ruataniwha Water Storage Scheme and Tukituki Plan Change.	Allocation limits and water quality limits. Implementation of National Policy Statement for Freshwater Management.	Refer to other performance targets listed within this table.	In progress. Much of the surface and groundwater monitoring and investigation work will be used for limit setting purposes. Access to real-time high quality water use data (through the consent metering project) will be key to improving water use and management.

Service Levels and Performance Targets

Activity 3–Water Management

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will increase its knowledge of the region’s water resources in terms of quantity, quality and habitats so that a policy framework can be developed to sustainably manage the water and land resources within Hawke’s Bay.

State of the Environment monitoring programme for:

Climate

River flows

Groundwater levels

Surface water quality

Groundwater water quality

Aquatic ecosystems

2013-15

Establish 1 climate station a year in response to identified requirement.

Monitoring undertaken in accordance with State of the Environment monitoring strategy (reviewed in ~~2012~~ 2013/14 to reflect national reporting and regional consistency).

Upgrade rainfall sites as required to maintain level of service.

In progress.

One climate station was installed at “Pukeoropa”.

The “Glenwood” and “Ben Nevis” stations were upgraded, and work is under way at the “Pukeoropa” and “Kotemaori” stations to automate data transfer.

A rainfall measurement site was installed at the “Makaroro link” station.

Surface water quality and quantity, groundwater quality and level, climate , rainfall and fresh and saline-water ecological monitoring programmes continue according to schedule. These data will contribute to the five-yearly SoE monitoring report that will be completed in 2013/14.

Knowledge available to inform environmental flow and allocatable volume review of the following river catchments and groundwater basins:

Tukituki River; Ngaruroro River; Karamu Stream; Tutaekuri River; Ruataniwha Plains ; Heretaunga Plains.

2013-15

Groundwater abstraction and allocation report prepared for Heretaunga Plains.

Environmental flow, and allocation reports prepared for the:

· Karamu Stream, Tutaekuri River, Ngaruroro River and inflows to the Ahuriri Estuary

Capability required of groundwater model confirmed by defining specifications.

In progress.

A draft Groundwater abstraction and allocation report was prepared for the area of the Heretaunga Plains covered approximately by the Karamu Stream catchment.

Groundwater use and allocation data is a key input to the coupled surface-groundwater model currently being developed for the Greater Heretaunga and Ahuriri management zone.

The technical requirements of the coupled surface-groundwater model have been identified and documented as a draft technical specification.

Knowledge available to inform review of water quality objectives and setting limits.

2013-15

Review of water quality guidelines and objectives completed and reported.

Water quality requirements identified for recognised values, including aquatic habitat, established for Heretaunga Plan Change catchments (Tutaekuri and Ngaruroro Rivers, Ahuriri and Karamu Streams).

In progress.

A range of technical investigations are currently underway to identify water quality requirements for the Tutaekuri and Ngaruroro Rivers and Ahuriri and Karamu Streams. These include ecological assessments, nutrient limitation studies and assessments of dissolved oxygen concentrations in spring-fed streams on the Heretaunga Plains.

Knowledge available to manage nutrient inputs to rivers.

2013-15

Report on Nutrient limits: Ngaruroro River, Tutaekuri.

In progress.

Nutrient limit assessment studies continue in the Ngaruroro and Tutaekuri River catchments. These are key to describing the relationships between nutrient concentrations and freshwater ecological responses.

HBRC will increase its knowledge in terms of potential regional water demand and availability and how it is valued so that it can strategically plan for regional economic, social, cultural and environmental benefits.

Regional Water Values study.

Undertake a study to assess the value of water from a social, environmental, economic and cultural perspective and review funding policy for HBRC’s water related activities.

In progress.

Regional freshwater values assessments have been completed for a range of values including Salmonid angling, Natural character, Native fish, Native birdlife, Irrigation, Whitewater kayaking and Swimming.

Cultural freshwater values assessments have also been completed for the Tukituki catchment.

Further regional environmental and economic values assessments have also begun.

HBRC will encourage efficient and effective water use to maximise the benefits of the water allocated.

Number of active water user groups.

Implementation of water efficiency tools by Water User Groups.

2013-22

Continue to establish and facilitate Water User Groups on a catchment priority basis.

In conjunction with Water User Groups, investigate and apply for research grants relating to water use and resource allocation efficiency.

Continue to transfer latest water efficiency and allocation information to Water User Groups.

In progress.

Water User Groups are established in the Ruataniwha, Twyford and Ngauroro.

Acting on interest/need to establish additional water user groups in the Heretaunga Plains

Grant application for Twyford area is being progressed although work is continuing to progress where possible

Promoted efficient and effective water use via irrigation training

Number of consent holders with water meters operating using telemetry or web/text systems.

2013-2014

Cumulative total of 1000 consents using telemetry or a web entry system.

In progress.

This project is well ahead of schedule. Currently water use for 1138 consents is being reported using either HBRCs web-entry system (693) or telemetry (445).

Work has continued with the Ngaruroro Irrigation Society by way of assisting with meetings. Work with Twyford has mainly centred on political change but is now back on track to getting water limitation solutions for irrigators. Both of these groups are involved in the Greater Heretaunga plan change TANK group. Work with the Ruataniwha group has mainly been via the Ruataniwha Water Storage Scheme and Tukituki Plan Change.

Allocation limits and water quality limits.

Implementation of National Policy Statement for Freshwater Management.

Refer to other performance targets listed within this table.

In progress.

Much of the surface and groundwater monitoring and investigation work will be used for limit setting purposes.

Access to real-time high quality water use data (through the consent metering project) will be key to improving water use and management.

Activity 4 – Coastal Management

Service Levels and Performance Targets Activity 4–Coastal Management
HBRC will measure water quality at key recreation sites and make the results available to ensure public health and safety	Recreational water quality monitoring programme and website management	Ongoing Weekly monitoring of key recreational sites as per recreational water quality monitoring plan Recreational water information available on website and social network site within two days of results being available Identification of pollution sources for sites that regularly exceed guidelines.	In progress. Recreational water quality monitoring commenced on 4/10/2013.
HBRC will continue to monitor, research and investigate coastal processes to inform coastal planning including climate change and coastal hazards.	Annual coastal monitoring and investigation programme including: Beach profiling Storm monitoring Sediment transport and processes investigation and modelling. Hazard prediction including tsunami, inundation, erosion, storm surge	Ongoing Annual monitoring and investigation programme completed and reported each year	3 monthly north and south coastal monitoring surveys have been done. Annual HB series is scheduled for Dec/Jan. The annual report is programmed to be completed by end of March 2014.
HBRC will provide long term, relevant and specific information on Hawke’s Bay’s coastal ecosystems, so that it and the community can remain engaged with, and informed of, the current state and potential threats to the health of coastal environments.	Identify the state and health of selected regional beaches, reefs and estuaries; Identify the state and health of near-shore coastal waters and coastal sediments; Maintain an operative and relevant Coastal Monitoring Strategy.	Ongoing Monitoring undertaken in accordance with State of the Environment Monitoring Strategy (2006) and reported on annually. 2013-14 Five-year State of the Environment report compiled	In progress. Quarterly reef monitoring surveys for Kairakau, Te Mahia and Hardinge Road reef is currentl;y in progress. Monitoring of four beaches and four estuaries is planned for March 2014. Delivery of a sediment sampler will assist the January 2014 monitoring activities. Preparation of the five-yearly State of Environment monitoring report is currently under way.
HBRC will increase its knowledge of coastal ecosystems through targeted research and investigations so that it is better able to understand and respond to the effects of activities on the coastal environment.	Undertaking specific investigation and/or research, and reporting on these outcomes where appropriate	Targeted investigations into coastal receiving environments receiving stormwater discharges. Saline transition zones in Wairoa, Esk, Maungawhio and Pakuratahi Estuaries will be investigated (weather dependent).	In progress. A project plan has been developed to deliver this information for the Greater Heretaunga and Ahuriri management zone during 2013/14. Salinity loggers have been deployed in the Porangahau and Tukituki River estuaries; loggers will be deployed in the Mohaka River estuary to determine sea water incursion under lower-flow conditions.

Service Levels and Performance Targets

Activity 4–Coastal Management

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will measure water quality at key recreation sites and make the results available to ensure public health and safety

Recreational water quality monitoring programme and website management

Ongoing

Weekly monitoring of key recreational sites as per recreational water quality monitoring plan

Recreational water information available on website and social network site within two days of results being available

Identification of pollution sources for sites that regularly exceed guidelines.

In progress.

Recreational water quality monitoring commenced on 4/10/2013.

HBRC will continue to monitor, research and investigate coastal processes to inform coastal planning including climate change and coastal hazards.

Annual coastal monitoring and investigation programme including:

Beach profiling

Storm monitoring

Sediment transport and processes investigation and modelling.

Hazard prediction including tsunami, inundation, erosion, storm surge

Ongoing

Annual monitoring and investigation programme completed and reported each year

3 monthly north and south coastal monitoring surveys have been done. Annual HB series is scheduled for Dec/Jan.

The annual report is programmed to be completed by end of March 2014.

HBRC will provide long term, relevant and specific information on Hawke’s Bay’s coastal ecosystems, so that it and the community can remain engaged with, and informed of, the current state and potential threats to the health of coastal environments.

Identify the state and health of selected regional beaches, reefs and estuaries;

Identify the state and health of near-shore coastal waters and coastal sediments;

Maintain an operative and relevant Coastal Monitoring Strategy.

Ongoing

Monitoring undertaken in accordance with State of the Environment Monitoring Strategy (2006) and reported on annually.

2013-14

Five-year State of the Environment report compiled

In progress.

Quarterly reef monitoring surveys for Kairakau, Te Mahia and Hardinge Road reef is currentl;y in progress.

Monitoring of four beaches and four estuaries is planned for March 2014.

Delivery of a sediment sampler will assist the January 2014 monitoring activities.

Preparation of the five-yearly State of Environment monitoring report is currently under way.

HBRC will increase its knowledge of coastal ecosystems through targeted research and investigations so that it is better able to understand and respond to the effects of activities on the coastal environment.

Undertaking specific investigation and/or research, and reporting on these outcomes where appropriate

Targeted investigations into coastal receiving environments receiving stormwater discharges.

Saline transition zones in Wairoa, Esk, Maungawhio and Pakuratahi Estuaries will be investigated (weather dependent).

In progress.

A project plan has been developed to deliver this information for the Greater Heretaunga and Ahuriri management zone during 2013/14.

Salinity loggers have been deployed in the Porangahau and Tukituki River estuaries; loggers will be deployed in the Mohaka River estuary to determine sea water incursion under lower-flow conditions.

Activity 5 – Gravel Management

Service Levels and Performance Targets Activity 5– Gravel Management
Level of Service Statement	Level of Service Measure	Performance Targets 2013-14	2013/14 Progress Report for 4 months to 31 October 2013
HBRC will monitor and manage river-bed sediment to ensure flood protection schemes work as expected.	River surveys (3-6 yearly) show all scheme rivers have sufficient capacity.	Ongoing No decline in river flood capacity.	Cross sections to be surveyed in summer
	The average riverbed level where gravel extracted is managed within +/- 200mm of the design grade line.	Ongoing Average riverbed within design grade range.	Done in conjunction with survey
	No incidences of erosion or flooding as a result of undesirable gravel levels.	Ongoing No incidences.	None to date
River-bed gravel is equitably allocated to gravel extractors.	The gravel allocation process complies with the Regional Resource Management Plan	Ongoing No compliance issues with gravel extraction.	The gravel allocation process has complied with the RRMP and there are no compliance issues. The gravel allocation process for the 2013/14 year will occur from March to May 2014.
River gravel management activities have no significant adverse effects on river ecology and water quality.	No reported incidences of adverse impacts following gravel extraction or beach raking activities.	Ongoing No reported incidences of adverse impacts following gravel extraction or beach raking activities.	Gravel extraction has been managed to avoid adverse impacts on the ecology. Ecology management plans (EMP’s) for the Ngaruroro and Tutaekuri have been developed and for the other major rivers are currently being developed to manage the ecology more effectively. Gravel extractors are aware of the requirements of the EMP.
Knowledge necessary for sustainable management of riverbed gravel is improved.	Completion of investigation and research work recommended in riverbed gravel scoping study.	Ongoing Annual Programme of work completed.	Preliminary research work on sediment modelling has been carried out for the Ngaruroro River and work has started on the Tukituki.

Activity 6 – Open Spaces

Service Levels and Performance Targets Activity 6–Open Spaces
HBRC will provide public access to, and manage existing Council owned parks and wetlands for multi-purpose benefits.	Levels of service associated with all open space areas are set out in current management plans.	Ongoing Maintain a current Open Space Vision and Management Plan and, where appropriate, further development programmes for all open space areas and facilities. Ongoing Implement management plans to deliver levels of service established.	The draft Regional Open Space network plan will be considered by the Environment and Services Committee of Council at their November 2013 meeting. Current management plans for individual open space areas are being implemented.
HBRC will actively look for opportunities to provide the public with opportunities to enjoy open space available within the region with opportunities assessed against the HBRC Open Space policy and evaluation criteria.	Open space policy and evaluation criteria. Note $915,000 remaining in HBRC open space and community facilities to provide for opportunities.	Ongoing Continue to assess affordable open space opportunities in accordance with the open space vision. Action any opportunities approved by Council. 2013-14 Investigate open space development opportunities with the region’s territorial authorities that align with visitor facilities and attractions and meet policy and evaluation criteria.	No opportunities are currently being pursued. It is proposed that a borrowing facility be retained to enable development opportunities within existing open space areas to be considered and if approved, to be funded.

Service Levels and Performance Targets

Activity 6–Open Spaces

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will provide public access to, and manage existing Council owned parks and wetlands for multi-purpose benefits.

Levels of service associated with all open space areas are set out in current management plans.

Ongoing

Maintain a current Open Space Vision and Management Plan and, where appropriate, further development programmes for all open space areas and facilities.

Ongoing

Implement management plans to deliver levels of service established.

The draft Regional Open Space network plan will be considered by the Environment and Services Committee of Council at their November 2013 meeting.

Current management plans for individual open space areas are being implemented.

HBRC will actively look for opportunities to provide the public with opportunities to enjoy open space available within the region with opportunities assessed against the HBRC Open Space policy and evaluation criteria.

Open space policy and evaluation criteria.

Note $915,000 remaining in HBRC open space and community facilities to provide for opportunities.

Ongoing

Continue to assess affordable open space opportunities in accordance with the open space vision.

Action any opportunities approved by Council.

2013-14

Investigate open space development opportunities with the region’s territorial authorities that align with visitor facilities and attractions and meet policy and evaluation criteria.

No opportunities are currently being pursued.

It is proposed that a borrowing facility be retained to enable development opportunities within existing open space areas to be considered and if approved, to be funded.

Regulation Group of Activities Summary of Service Levels and Performance Targets

Attachment 5

Activity 1 – Resource Consent Processing

Service Levels and Performance Targets

Activity 1–Resource Consent Processing

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will ensure that accurate information about resource consent requirements and processes is readily available.

Application and submission guides are available in electronic and hard copy form.

2012-22

No verified reports of inaccurate information being given in relation to resource consent requirements.

2012-22

Electronic application and submission forms, application and submission guides are available through HBRC’s website.

Staff continue to maintain up-to-date application forms and information packs.

Guidance for change of ownership relating to water permits prepared and distributed.

HBRC will process resource consent applications in a timely manner.

100% of resource consents processed within statutory timeframes set down in the Resource Management Act 1991.

2012-22

100% of resource consents processed within statutory timeframes.

Year to date all consents have been processed within statutory timeframes.

Activity 2 – Compliance Monitoring

Service Levels and Performance Targets Activity 2–Compliance Monitoring
Level of Service Statement	Level of Service Measure	Performance Targets 2013-14	2013/14 Progress Report for 4 months to 31 October 2013
HBRC will check that consent holders comply with the resource consent conditions imposed to protect the environment.	Number of consents monitoring in accordance with the adopted compliance monitoring strategy.	2012-22 90% of programmed inspections/reports completed each year. 95% of monitored consents achieve an overall grading of full compliance.	231 consents monitored out of 950 programmed for the 2013/14 year (this is below target) plus 1508 monitored in conjunction with Water Information Services. One consent has been significantly non compliant for greater than six months. The Council is working with the consent holder to achieve full compliance.
HBRC will provide a 24 hr/7 day a week pollution response service for reporting environmental problems.	Duty management/Pollution Management response system.	2012-22 24 hour duty Management/pollution management response system maintained.	Ongoing service provided

Activity 3 – Maritime Safety & Navigation

Service Levels and Performance Targets

Activity 3–Maritime safety and Navigation

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will provide local navigation safety control of shipping and small craft movements to ensure the region’s navigable waters are safe for people to use.

The Navigation Safety Bylaws and Port and Harbour Safety Management System.

2012-22

Bylaws to be reviewed in 2016.

Maintain a Maritime New Zealand accredited Safety Management System for the Napier Pilotage Area.

Marine accidents and incidents are investigated and acted upon using education and enforcement as appropriate.

Region wide risk assessment and review of current work programme with forward looking recommendations by 1 July 2013.

Review community education effectiveness by 1 July 2013.

Safety Management System has been audited by MNZ. Audit passed with no corrective actions required.

Incidents have been investigated with education and enforcement action used where appropriate.

Region wide risk assessment completed.

Community Education reviewed with continued Coastguard delivery of programme. Additional strategies to be employed including media releases and children’s competitions. Prizes donated by local businesses.

Activity 4 – Building Act Implementation

Service Levels and Performance Targets

Activity 4–Building Act Implementation

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

Process Building Act consent applications within timeframes.

Contract with Waikato Regional Council to process dam consents on behalf of Hawke’s Bay Regional Council (HBRC).

2012-22

Maintain contract with Waikato Regional Council, for the processing of dam building consents.

Contract maintained.

Maintain an accurate Dam Register and help dam owners prepare dam safety assurance programmes in accordance with Building Act timeframes.

All known dams have been recorded on the Dam Register, and dam owners informed of Building Act requirements.

2012-22

100% of dams comply with regulation requirements that come into force in July 2012.

No action, regulations still not in force.

HBRC will investigate illegally built dams and will ensure that they are removed or made compliant.

An illegally built dam is made compliant or removed within six months of identification.

2012-22

100% of dams comply with regulations.

No illegal dams [as defined under the Act] identified.

Biosecurity Group of Activities Summary of Service Levels and Performance Targets

Attachment 6

Activity 1 – Regional Biosecurity Programmes

Service Levels and Performance Targets

Activity 1–Regional Biosecurity Programme

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

HBRC will develop and implement regional pest management strategies that improve biodiversity and economic prosperity.

Pest Management Strategies

Maintain a current Regional Pest Management Strategy.

2013-2014

Review the current Regional Pest Management Strategy (RPMS) and complete new Plan by 2015

The Regional Pest Management Strategy (RPMS) and Regional Phytosanitary Pest Management Strategy have been reviewed with both strategies sealed by Council in March 2013.

A number of initiatives underway will inform the next review of the RPMS some of which will also assist alignment with the amendments to the Biosecurity Act. These initiatives include considering how more effective biosecurity risk management may take place for the Hort/pipfruit/viticulture sectors, how “Good Neighbour” rules may be appropriately be used to bind the Crown and what the options there may be to integrate additional top predator pests into the PCA programme.

Undertake research and investigation to quantify and/or increase the economic, biodiversity or animal/human health benefits of pest control.

Ongoing

Undertake at least one research/investigation initiative annually.

There is one research project that is currently underway which is a grass forage trial. This trial is designed to establish the amount eaten by rabbits and the potential economic impacts on pastoral farming.

HBRC will provide effective pest management programmes that improve regional biodiversity and economic prosperity.

Regional Animal Pest Control and Bovine Tb Vector Control Programmes

Hectares of rateable land kept at low possum numbers. Low possum numbers means no more than five possums caught per 100 traps set out at night.

By 2016 all rateable land will be reduced to low possum numbers (total rateable land in Hawke’s Bay = 1,000,000 ha).

Rateable land in transition from the Animal Health Board programme:

2013-14: 30,000 ha

2014-15: 30,000 ha

2015-16: 40,000 ha

Rateable land in Possum Control Area (PCA) Programme:

June 2013: 490,000 ha

June 2014: 534,000 ha

Of the PCAs monitored, less than 10% of the monitoring lines exceed 5% trap catch.

At 30 June 2013 a total of 907,740 ha of rateable land is being kept at low possum numbers. This comprises 507,740ha’s of PCA’s and 400,000 ha of AHB vector control operations. Possum initial control has been completed.

There was no land planned for transition from the AHB programme to Council’s PCA programme in the 2013/14 year.

Education and Trend monitoring utilising chew cards is programmed to begin in November.

The number of active rook nests treated annually across the region.

Ongoing

Monitoring indicates a downward trend in active rook nest numbers in both areas (North and South of SH5).

Aerial rook control has been carried out and completed in all known rookeries across the region during the 2013 rook breeding season. An additional 26 new rookeries where located across the region, 3 in the eradication zone and 23 in the control zone.

A total of 95 active nests were aerial treated across the eradication zone north of SH5.

A total of 448 active nests were aerial treated across the control zone south of SH5 compared with 686 in the 2012/2013 financial year.

No rook enquires have been received to date.

Response time to rabbit complaints/enquiries.

Ongoing

An initial response is given within 5 working days of receipt of each rabbit related complaint/enquiry

Six rabbit enquires were received and followed up. All enquires have been responded to within 5 working days of receiving their initial call. Assistance was provided in the form of environmental topic’s, one on one advice, and where appropriate a demonstration on best use of either Pindone rabbit pellets or magtoxin, which is used for fumigating rabbit borrows.

McLean Scale four indicates that there are pockets of rabbits with signs and fresh burrows very noticeable.

Two properties have ongoing rabbit management plans for 2013/14 with initial control scheduled for the winter of 2014.

Responsiveness to properties identified with rabbit populations over McLean Scale 4.

Ongoing

A management plan is prepared within four months for each property identified with rabbit numbers above McLean Scale 4.

Plant Pest Control

Routine plant pest inspections of areas infested with plants controlled under HBRC Regional Pest Management Strategy.

Ongoing

All known infestations of ‘occupier responsibility’ Total Control plant pest sites are visited annually.

All known ‘service delivery’ Total Control plant pest sites are visited annually and plants controlled.

All Privet sites identified through complaints controlled within 6 months of complaint.

The land around all known infestations of Total Control plants is inspected at least every 3 years.

All areas of high potential risk are visited annually and checked for possible new plant pest incursions.

Total Control Service delivery visits and control have been undertaken on Spiny emex and White edged nightshade by Council officers. Control work has been completed by contractors for Nassella tussock.

The urban Privet programme has had a total of 42 properties where Privet has been removed by the contractor or council staff. This figure is smaller than normal due to the backlog of complaints from last season having been cleared by June 2013.

A total of 619 visits have been made this year on total control plant pest properties. Of these 220 were urban visits. Occupiers have undertaken control principally on Apple of Sodom. Control work has been started on Old mans beard, Chilean needle grass and Cotton thistle.

Fluproponate (Taskforce) has been used for two years now, on Chilean needle grass, and we are starting to see the benefits of using it, although there are still some issues to work on with this product. A ‘Best Practise’ on how to use this chemical will be worked on with other Councils. Aerial application submission has been granted. Residue and efficacy trials have been started to provide information to the EPA to retain Taskforce’s registration.

A monitoring and control programme has continued for Darwins barberry in the two known infested areas (Puketitiri and Wakarara), and for Boneseed on the coast south of Cape Kidnappers.

Leaflets were distributed for Blue passionflower in the Taradale and Clive area. Control for Blue passionflower has started. Inspections have been carried out on land around known infestations of total control plants, as time has allowed.

No Notices of Direction were issued.

A total of 8 Earthmoving machines/mowers were inspected after being washed down.

Emergency Management Group of Activities Summary of Service Levels and Performance Targets

Attachment 7

Activity 1 – HB Civil Defence Emergency Management Group

Service Levels and Performance Targets

Activity 1– HB Civil Defence Emergency Management Group

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will reduce the impact of long term natural and man-made hazards to life and property, eliminating these risks if practicable, and if not seek the reduction of their impact.

Assessment of natural and manmade hazards will be completed for at risk areas in Hawke’s Bay.

2012-22

Advocate to Territorial Authorities for the consideration and inclusion of hazard information as part of their land use planning functions

In conjunction with TAs, provide public advice on the impacts of hazards.

Complete changes to the Resource Management Act 1991 statutory plans that reflect the integrated approach of the Joint Hazard Strategy.

In Progress

On going. Currently working with HBRC Strategy and Policy Group to develop a change to the RPS to implement a risk based approach and strengthen the requirement for TLAs to consider the impacts of natural hazards when considering land use changes.

Number of hazards research projects commissioned each year.

2012-22

At least one new research project commissioned each year.

In Progress

A review of liquefaction potential in Hawke’s Bay has commenced with the CDEM Group leading a partnership of all Hawke’s Bay Councils, local IPENZ members and GNS by January 2015

Percentage of surveyed residents that are aware of hazard risks & can identify earthquake, flooding, and tsunami as major hazards in Hawke’s Bay.

2012-22

Awareness of earthquake, flooding/heavy rainfall and tsunami hazard risks show an increase over time.

Specific target more than 50% of residents can identify tsunami as one of the region’s major hazards by 2018.

As measured in a 3 year survey.

Achieved

The most recent regional survey in 2013, undertaken on behalf of Council by SIL Research, asked residents to identify hazard risks to their livelihood:

· 93% identified earthquake

· 62% identified flooding/heavy rain

· 51% identified tsunami an increase from 33% in 2008

Satisfaction of Territorial Authorities and professionals involved in land use planning decision making with the quality, format & relevance of hazard information supplied.

2012-22

All Territorial Authorities and planning professionals are satisfied with the quality, format and relevance of hazard information supplied/available as assessed by an evaluation and feedback form every 3 years.

Achieved

A HB Hazard Research Survey was sent out to the TLA and some other key professionals involve in land use planning decision making with results compiled in Sept 2013. 75% of respondents were satisfied (rating either good, very good or excellent) with the quality of hazard information they received. 100% said the information was relevant.

HBRC will maintain and where appropriate increase the readiness of Hawke’s Bay Civil Defence Emergency Management (HBCDEM) and the community to respond to a civil defence emergency.

HBRC response to a Civil Defence emergency is coordinated, appropriate, effective and efficient.

2012-22

Complete the Review of the HBCDEM Plan

Complete framework for Training Needs Analysis and Training Programme with partner organisations.

Complete HBCDEM Group Training Directive.

Maintain three yearly exercise programmes.

Corrective Actions that the HBCDEM group has responsibility for are implemented in accordance with the Corrective Action Plan.

In Progress

The review of the Group Plan has reached a significant milestone in that the final consultation draft was approved by the Joint Committee in September. The plan will be publically notified in November and the final approval of the Plan is envisaged in early 2014.

Not Achieved

Framework for Training Needs Analysis will be dealt with as part of Group Plan

In Progress

The training directive will be completed post the Group Plan review late 2014

The corrective actions plan from the recommendations of the Capability Assessment Report is being reviewed quarterly by the Coordinating Executives Group and has been considered as part of the review of the Group Plan.

The level of support provided to the HBCDEM Group in directing and co-ordinating personnel and resources for response and recovery operations.

2013-14

Completed welfare work plan.

Conduct induction training for incoming Joint Committee members post 2013 elections.

2012-22

An active Welfare Advisory Group which meets at least 4 times a year.

In Progress

The review of the Group Welfare Plan will be conducted post the Group Plan review.

The Welfare Advisory Group is meeting at least quarterly and is making good progress in coordinating welfare planning and cooperation between different welfare agencies.

The percentage of surveyed residents prepared to cope for at least three days on their own.

2012-22

90% residents have enough food stored for three days and had some way of cooking without electricity.

75% have enough water stored.

As measured by three yearly survey.

Achieved

Survey results in 2013 (HBRC survey undertaken by SIL Research) showed 93% had enough food stored, with 89% having some alternative way of cooking without electricity.

68% had enough water stored not including water in the hot water cylinders. An increase from 55% in 2011.

A National MCDEM survey in July 2011 showed 66% of NZers had taken steps to prepare themselves or their household, up from 44% the previous year.

HBRC will ensure that appropriate levels of response capabilities are in place and maintained across the Hawke’s Bay Civil Defence Emergency Management (HBCDEM) Group.

Established Emergency Management Plans including training and procedures.

2013-14

Continue to develop the capability of the Group Emergency Coordination Centre in Hastings.

Complete capacity review of existing Emergency Operations Centre facilities in HBCDEM Group.

2012-22

Maintain Plans and Standard Operating Procedures and ensure Group Emergency Coordination Centres can be ready for operation within 6 hrs of event.

Effectively and efficiently manage any emergency events from initial warning until a safe situation returns.

Achieved

The GECC is equipped fully and operational.
Minor enhancements identified during training and testing are being implemented.

In Progress

Reviews will occur in parallel with the implementation of the national Emergency Management Information System (EMIS).Exercise planned for November 2013.

Warning system established and operating. 78 warnings or watches of severe weather, volcanic alert level changes, tsunami advice or other hazardous events have been effectively and efficiently managed. Wide level of satisfaction by supporting agencies in the system.

Maintain the CDEM Group’s emergency management and civil defence capacity with the capability of effectively responding to an emergency event.

2012-22

Maintain established teams, training programmes, Emergency Operations Centre, Manuals, in accordance with HBCDEM Group Plan.

Achieved

Contact List of trained team members is maintained.

Development of Training activities incorporating the new EMIS operating platform was completed across the Group in the first half of 2013. There have been technical issues with EMIS nationally and HBRC has elected to wait until these issues are sorted out by MCDEM to make this system fully operational.

HBRC will ensure the recovery from emergencies is managed in accordance with the scale of the event.

Facilitate and maintain Lifelines Group who have effective input into Civil Defence Emergency Management (CDEM) Group plans.

Dedicated CDEM Group Recovery Manager appointed.

A relevant CDEM Group Recovery Plan is adopted and maintained.

2013-14

An active Lifelines Group which meets at least 4 times a year.

Complete Group Recovery Plan.

Complete an engineering Lifelines work programme.

2012 – 2022

Partner Territorial Authorities have appointed local recovery managers.

Partially achieved

The HB Engineering Lifelines Group has appointed a new Chairman. The Lifelines Group represents essential utilities and infrastructure. There is a requirement under legislation that they need to b be up and running as quickly as possible after an event.

Hawke’s Bay Recovery Forum planned for December 2014. Aim of this forum is to facilitate commencing the development of a Hawke’s Bay Recovery Plan

Emergency Management Group of Activities Summary of Service Levels and Performance Targets

Attachment 7

Activity 2 – Hazard Assessment & Hawke’s Bay Regional Council Response

Service Levels and Performance Targets

Activity 2– Hazard Assessment & Hawke’s Bay Regional Council Response

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will ensure it has an emergency response capability that can provide regional hazard assessments and warning systems to the Civil Defence Emergency Management (CDEM) Group and to manage Council assets.

Effectiveness of response capacity and capability.

Ongoing

Maintain established Teams, training programmes, Emergency Operations Centre, Manuals and Business Continuance Plan.

Ongoing

- CDEM teams maintained, with 4 new staff inducted in the Councils emergency requirements. EOC’s and manuals maintained.

- Biennial review of the BCP was completed and approved by the Executive Team in September 2013.

24hour duty management system is in place.

Ongoing

Operate an effective 24-hour Duty Management Service and respond to urgent public enquiries and complaints in a timely professional manner.

Achieved

An effective 24-hour duty management system has been operated with 227 calls logged year to date.

HBRC provide reliable warning of flooding from the region’s major rivers to at risk communities in the Wairoa, Tutaekuri, Ngaruroro and Tukituki areas.

Percentage of time that priority telemetered rainfall and river level sites are operational throughout the year.

Priority sites: 98%

Overall: 92%

Percentage of time that priority telemetered rainfall and river level sites are operational throughout the year:

2012-19: 98% average for all key sites

Formal assessment not yet complete, however there are no concerns at present over reliability.

A flood forecasting system is available on the web to advise the community on likely rainfall and flooding.

Percentage of the region at risk of flooding from large rivers, covered by a flood forecasting model.

Percentage of the region covered by a flood forecasting model

2014-15: 70%

Achieved

The Ngaruroro, Tukituki and Tutaekuri rivers make up the central and southern flood forecasting model. In the North the Wairoa River catchment is covered by a flood forecast model. To date 70% of the region is covered with a model.

Ongoing

No decrease in model performance.

Achieved

Verification work is carried out when there is a flood event to improve the models.

Information available on HBRC’s website during storm events.

Ongoing

No change

Achieved

Currently information on the Council web is available only for larger flood events.

Peak flood forecast river flows agree within 25% of the actual flows.

Ongoing

No decrease in performance.

Achieved

Apart from providing flooding potential advice to Wairoa, no significant events occurred during the period.

HBRC will continue to improve its knowledge and understanding of flood risks from the areas exposed to severe weather events and the effects of runoff onto low lying land and into the network of drains, streams and rivers of the region.

Percentage of area mapped for flood hazard, including the impact of climate change.

2014-15: 100%

To update flood hazard information for high risk communities.

Almost achieved

97% of the high risk communities have been mapped (excluding climate change effects).

25% of the low risk communities have been mapped (excluding climate change effects).

HBRC will to respond to oil spills within the Hawke’s Bay Coastal Marine boundary and maintain a Tier 2 oil spill response plan which identifies priority areas in HB for protection in the event of a major spill.

Current Tier 2 Oil Spill Plan is in place and training is being implemented

Operative Marine Oil Spill Plan is maintained, along with trained personnel.

In Progress

The current plan dated August 2010 is under a 3-yearly review as required by MNZ, with an environmental risk assessment workshop held in October. To date, 2 staff have attended MNZ training.

1 oil spill event occurred September 2013, with a clean up arranged. Costs will be recovered from the spiller.

Transport Group of Activities Summary of Service Levels and Performance Targets

Attachment 8

Activity 1 – Regional Road Safety

Service Levels and Performance Targets

Activity 1– Regional Road Safety

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will engage, co-ordinate and implement sustainable regional road safety initiatives so that Hawke’s Bay roads and pathways are safe and accessible, and that the emotional and financial costs of road traffic crashes are reduced.

Effectively implement Regional Safety Action Plans with the relevant objectives of the Regional Land Transport Strategy; Safer Journeys 2020; and the New Zealand Injury Prevention Strategy.

2013-22

Regional Safety Action Plans for Wairoa, Napier, Hastings, and Central Hawke’s Bay will be reviewed quarterly with a focus on key issues to be addressed.

Road safety programmes are implemented to reduce the incidence and severity of road traffic crashes and to align with the key outcomes and issues in the RoadSafe Strategic Plan.

2013-15

One Regional Safety Action Plan meeting has been held in this period which focused on key priorities for the region for the coming year.

Programmes have been undertaken as per the RoadSafe Strategic Plan.

Activity 2 – Regional Land Transport Strategy

Service Levels and Performance Targets

Activity 2– Regional Land Transport Strategy

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

Through the region’s transport strategy HBRC will promote improved integration of all transport modes, land use and efficient movement of freight.

Approved Regional Land Transport Strategy in place.

2013-14

Implement and report on current RLTS as required by statute.

2015

Review of RLTS completed by July 2015.

2013-14

The Regional Land Transport Strategy for 2012-2042 (RLTS) was adopted in June 2012.

RLTS is monitored by the Transport Advisory Group and regular reports are provided to the Regional Transport Committee.

Three yearly Regional Land Transport Programme approved.

2013-15

Implement and report on Regional Land Transport Programme 2012-15 as required by statute.

2015-18

Regional Land Transport Programme submitted to New Zealand Transport Agency by July 2015, following public consultation.

2013-15

The Regional Land Transport Programme is monitored by the Transport Advisory Group and regular reports are provided to the Regional Transport Committee.

Activity 3 – Subsidised Passenger Transport

Service Levels and Performance Targets

Activity 3– Subsidised Passenger Transport

Level of Service Statement

Level of Service Measure

Performance Targets

2013-14

2013/14 Progress Report

for 4 months to 31 October 2013

HBRC will provide an accessible bus service and appropriate service infrastructure within and between the Napier, Hastings and Havelock North urban areas that will be expanded to meet the increasing need for public transport for the people of Hawke’s Bay.

In accordance with Regional Land Transport Strategy.

2013-15

Build on the improvements made over the last 3 years and ensure current levels of services are maintained and target any increase in funding towards improving existing services.

2013-15

Improvements made over the last 3-4 years have resulted in increased (and still rising) passenger trips. This period saw a 9% increase on the same period last year.

Continue improving signage, infrastructure and information at all bus stops.

2013-14

Implement bus-stop service level standards (as outlined in Regional Public Transport Plan).

2013-15

Install four additional bus shelters each year (two in Hastings and two in Napier).

2013-14

In consultation with Hastings District Council bus stop signage has been installed throughout Hastings. Work is underway to install similar signage at bus stops in Napier.

2013-15

Four additional bus shelters are programmed to be installed, none have yet been installed during this period.

Where bus routes exist, at least 90% of residences and businesses are in the following walking distances of a bus stop:

500m: normal conditions

600m: low density/outer areas.

2013-15

Increase the number of bus stops in Hastings and Napier to meet the measure in the Regional Public Transport Plan.

2013-15

No new bus stops have been installed during this period. Awaiting the result of the network review.

Changes in technology to be utilised to provide a better service.

2013-14

Investigate online top-ups for smartcards.

2013-15

Due to limitations of the current electronic ticketing system online top-ups are not yet available. Investigations will continue.

Fare payment systems are to be simple to understand; reviewed regularly and accurately record passenger trip information.

Fare levels will be reviewed annually.

2013-19

Fare reviews to be undertaken annually.

2013-14

In progress - An in-depth review of fares, fare structure and network review is currently underway.

Integration with other modes.

Improve integration between public transport and walking and cycling.

2013-15

Investigate further opportunities for installation of secure bike racks at major bus stops.

2013-15

Opportunities to install bike racks are discussed with local councils. Bike racks on buses continue to be well-used, with over 2400 carried since they were first installed.

Continue to provide and deliver the Total Mobility scheme in Napier, Hastings and Waipukurau for those unable to use public transport due to serious mobility constraints.

Membership is increased and service delivered in accordance with New Zealand Transport Authority guidelines.

2013-15

Increase by at least 5% a year.

2013-14

Total membership recorded on the Council’s Total Mobility database continues to increase.

Membership at June 2013 – 3064

Membership at October 2013 – 3184

HAWKE’S BAY REGIONAL COUNCIL

Thursday 28 November 2013

SUBJECT: Monthy Work Plan Looking Forward Through December 2013

Reason for Report

1. The table below is provided for Councillors’ information, to provide them with an indication of issues and activities coming up over the next month in each area of Council.

Group	Area of Activity	Activity Status Update
Asset Management & Biosecurity	Land Management Upper Makara Scheme Open Spaces Forestry	- Tukituki Plan Change - detailed discussions with the wider stakeholder group underway. Internal HBRC project team “Tukituki implementation committee” meetings ongoing. - Construction work to repair the dam is programmed to commence January 2014. - The development of individual management plans for each of the open space area will commence once the Net work Plan is adopted by Council. - A review of Council’s forestry portfolio is being undertaken and will be reported back to Council early in 2014. A review of the Tangoio Soil Conservation Reserve Management Plan has been commenced. The review process will include consultation with a number of stakeholders. Once the consultation process has been completed it will be brought to Council for consideration and adoption. - Harvesting of Stands 2.01 and 2.02 in the Reserve will shortly commence and be completed during summer.
Corporate Services		- Report to Corporate and Strategic Committee meeting in December 2013 re 2014/15 Annual Plan timeframes/strategy etc. - Report to Corporate and Strategic Committee meeting in December 2013 re RWSS independent evaluation exercises with timeframe for adoption.
External Relations/ CE’s office	Communications Strategic Alliances HeatSmart CE’s Office	- Attendance at Board of Inquiry Hearing to provide daily update for website - Work continuing on drafting of targeted newsletters: Our Place, Our Place minis for CHB, Napier, Hastings and Wairoa - Continue engagement with Office of Treaty Settlements (OTS) on draft Regional Planning Committee Bill - In discussion with OTS, Mana Ahuriri and other parties on proposal for future management of Ahuriri Estuary - Review of communications plan with focus on advising of process simplification and target dates. - Prepare proposal to determine Council response to Local Government Commission Draft Proposal on Local Government reorganisation in Hawke’s Bay - Represent HBRC at NZ River Awards (Morgan Foundation)
Resource Management	Client Services Compliance Science	- Getting decisions on resource consents out by end of year - Getting all our audits completed and signed off before our auditor arrives in early December - Consolidation of processes within the Hydro area (largest amount of processes within the group) - In The Zone newsletter will be distributed 31 December - NAV-Consent/Compliance invoicing project scheduled implementation 30 April 2013 - Review and working on improvement of S36 zoned based water science r science charging system - A risk based approach to picking important problems [or harms] and fixing them, to be finalised with view to implementation early next year. - A review of the current cost recovery model is underway. The same model has been operative for over 8 years yet the makeup of the work undertaken by the Compliance team has changed substantially. The new model needs to reflect the work currently done and taking into account future requirements. - Science team members present evidence to Board of Inquiry regarding Ruataniwha Water Storage Scheme and Plan Change 6. - Planning of science investigations for the Greater Heretaunga and Ahuriri management zone continue, with emphasis on development of a coupled surface-groundwater model. - Fieldwork associated with Greater Heretaunga and Ahuriri management zone plan change continues – surface water quality, estuarine water quality and spring-fed streams. - Investigation of groundwater levels across the regional boundary in the Taharua River and upper Waipunga River catchments (to be jointly undertaken by HBRC and BOPRC science teams). - Modification of existing database software platforms to enable quality coding of water quality data continues. - Workstreams associated with the Tukituki Plan Change implementation continue, with emphasis on phosphorus mobilisation. - Routine seasonal monitoring programmes continue, including recreational water quality monitoring, while preparation for summer-focused ecological, groundwater and hydrological monitoring commences. - Preparation of “Mohaka River catchment characterisation report” continues, with anticipated final draft anticipated by 31 November 2013.
Strategic Development	Resource Management Planning	- Change 4 (‘managing the built environment’) is ready to be made operative – see separate item on Council meeting agenda. - Environment Court likely to issue directions on next steps for dealing with appeals on Change 5. - Board of Inquiry hearing on ‘Tukituki Catchment Proposal’ continues. - TANK Group meeting scheduled for 10 Dec 2013. Group to consider members’ feedback ‘Interim Agreements’. - Taharua/Mohaka stakeholder discussions continuing in parallel to science investigations. - Statutory advocacy project involving reviews of, and potential submissions on: 1. Hawke's Bay CDEM proposed Group Plan (close 13 Dec) 2. CHBDC Coastal Areas discussion document (close 20 Dec) 3. MfE’s discussion document on ‘proposed amendments to the NPS for Freshwater Management’ (close 4 Feb) 4. Proposed Hastings District Plan (close 14 Feb) - Report to 11 Dec Corporate and Strategic Committee meeting regarding development of a policy for oil and gas exploration in HB. - Joint HPUDS Implementation Working Group and annual stakeholder group workshop to be scheduled in December.
	Transport	- The second consultation stage of the New Zealand Transport Agency Funding Assistant Rate (FAR) review will be carried out between December 2013 and March 2014. - The annual bus survey will be carried out in November / December.

Decision Making Process

2. Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that as this report is for information only and no decision is required in terms of the Local Government Act’s provisions, the decision making procedures set out in the Act do not apply.

Recommendation

1. That Council receives the Monthly Work Plan Looking Forward Through December 2013 report.

Mike Adye

Group Manager

Asset Management

Helen Codlin

Group Manager

Strategic Development

Paul Drury

Group Manager

Corporate Services

Iain Maxwell

Group Manager

Resource Management

Liz Lambert

Chief Executive

Attachment/s

There are no attachments for this report.

[1] PM₁₀ monitoring is measurement of the mass concentration of particulate material smaller than 10 µm, expressed as a 24-hour average value.

Request Status	Request Date	Response Due	Requested By	Request Summary
Active	12/11/2013	10/12/2013	Simon Hendery - HBT	names, job titles and annual salaries of all staff employed by HBRC and HBRIC currently earning more than $100,000 per annum
Active	12/11/2013	10/12/2013	Simon Hendery - HBT	details of all overseas travel undertaken by HBRC and HBRIC staff and Councillors
Active	11/11/2013	9/12/2013	Whitchester Trust	Poukawa, a copy of the conditions prepared by 13B
Completed	7/11/2013	5/12/2013	Simon Hendery - HBT	Copy of the response provided to Eugenie Sage regarding her LGOIMA request to Council dated 7/10/2013
Active	6/11/2013	4/12/2013	Ahmed Elwan	Request for shapefiles and raster datasets used by Husam as follows: 1)Boundaries of the model (shapefile delineating the impermeable boundaries of the model); 2)Rivers shapefile; and 3)DEM

Service Levels and Performance Targets Activity 1– Community Partnerships
Level of Service Statement	Level of Service Measure	Performance Targets 2013-14	2013/14 Progress Report for 4 months to 31 October 2013
HBRC will engage in strategic relationships that help better achieve its vision and purposes.	Formalisation of strategic alliances that are sector and institutionally-based.	2012-15 Create a bi-annual forum of primary production sector associations.	The Pan-Sector Group has been formed through the Land Management Team, comprising agencies across the primary production sector. The aim of the Pan-sector Group is to collaboratively develop and coordinate a industry based strategic approach to sustainable land management that aims to increase the economic benefit from primary industry throughout Hawke’s Bay while considering processes to manage and mitigate the effects of current and potential land uses on water quality in the region. The Group’s immediate focus is on realizing the economic, environmental and social benefits from the Ruataniwha Water Storage Project. The Group meets 3-4 times per year.
HBRC will work in partnership with treaty claimant groups to govern natural resources and to jointly explore sustainable economic opportunities in Hawke’s Bay.	Regional Planning Committee operating successfully.	2012-15 Regional Planning Committee permanently established.	HBRC is a party to the development of the Bill to permanently establish the Regional Planning Committee.
HBRC will contribute to support the development of Regional Public Infrastructure projects.	Evaluation of Regional Public Infrastructure projects and which to support.	2013-14 - $2M provision is made for regional hockey turf facilities in Hawke’s Bay, requiring that the HB Hockey Association, the Hawke’s Bay Hockey Artificial Surfaces Trust, the Regional Sports Park Trust and the Napier City & Hastings District councils, produce an acceptable and agreed Plan for any new Regional hockey turf facilities that complies with Council’s Regional Community Facilities fund policy	On 4 September 2013 the Council approved the release of $2M funding for the Regional Sports Park Trust for the construction of a tier one hockey facility, subject to a number of conditions being met. These conditions were met by 30 September 2013 Construction on the tier one hockey turf at the Regional Sports Park has commenced and the payment of the $2M from HBRC to the Trust is pending.

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Chevron Enforcement Order	7(2)(c)(ii) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of that information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide and would be likely otherwise to damage the public interest.	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.