Meeting of the HB Civil Defence Emergency Management
Group
Joint Committee
Date: Monday 23 September 2013
Time: 10.00 am
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Venue:
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Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
NAPIER
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Agenda
Item Subject Page
1. Welcome/Notices/Apologies
2. Conflict of Interest Declarations
3. Confirmation of Minutes of the
HB Civil Defence Emergency Management Group held on 30 April 2012.
For
Information Draft Minutes of the HB CDEM Coordinating Executive Group held on 3
September 2013
4. Matters Arising from Minutes of the HB Civil Defence
Emergency Management Group held on 30 April 2012
5. Call for General Business
Decision Items
6. HB CDEM Group Appointments - Local Controller
7. Hawke's Bay CDEM Group Plan: Workshop and Consultation
Draft Approval
Information or Performance Monitoring
8. General Business
HB
Civil Defence Emergency Management Group
JOINT COMMITTEE
Monday 23 September 2013
SUBJECT: HB CDEM Group Appointments - Local Controller
REASON FOR REPORT
1. Under
the Civil Defence Emergency Management Act 2002 (CDEM Act) and within the
Hawke’s Bay Civil Defence Emergency Management Group Plan the Civil Defence Emergency Management Group
(CDEMG) Joint Committee:
· Makes
appointments to the positions of Group Controller and Group Recovery Manager
and Local Controllers.
· Establishes
a Co-ordinating Executive Group (CEG)
· Carries
out functions and duties conferred on the CDEM Group
2. This paper proposes
changes to the Controller appointments in the Group Plan.
COMMENT:
3. The current Local and
Alternate Local Controllers appointments are as follows:
Central Hawke’s Bay District Council:
Local Controller TeArohanui
Cook - Regulatory Services Manager
Alternate Local Controllers; Steve Thrush -
Technical Services Manager,
Shawn McKinley - Land
Transport Manager
Bruce Kitto - Rural
Fire/Compliance and Bylaws Officer
John Freeman - Chief Executive
Hastings District Council:
Local Controller Mike
Maguire - Group Manager: Corporate & Customer Services
Alternate Local Controllers; David Fraser -
Group Manager: Asset Management
Dennis Morgan - Group Manager: Strategy & Development
Napier City Council:
Local Controller Alastair
Thompson - Planning Manager
Alternate Local Controllers; Fiona Green - Corporate Services Manager
Antoinette Campbell - Community Development Manager
Bill McWatt - Works Asset Manager
Wairoa District Council:
Local Controller Peter Freeman - Chief Executive Officer
Alternate Local Controllers; Des Jane - Team Leader By-Laws
James Baty - Administration Manager
Proposed
Appointment of Local and Alternate Local Controllers
4. Under section 27 of the
Civil Defence Emergency Management Act 2002 only the HB CDEM Group Joint
Committee can make appointments to the role of Local Controller and Alternate
Local Controller.
5. Each of the Territorial
Local Authorities currently identifies Local Controllers and Alternate Local
Controllers.
6. Each Territorial Local
Authority was asked to confirm current titles and the names of the appointees
so that the Joint Committee can make any appointments and amend the 2005 HB
CDEM Group Plan accordingly.
7. Correspondence from the
Territorial Local Authorities confirm that:
· Local
Controller appointees, there are no changes in title or role holder.
· Alternate
Local Controller, three new appointees are requested; Graham Howse [CHBDC], Wayne Jack and Marcus Hayes-Jones [NCC], Craig Thew
[HDC] and Jamie Cox [WDC].
· Alternate
Local Controller, three of the appointees have had their business role title
changed these changes are incorporated below.
8. Graham Howse is the
current CHB Emergency Management Officer. He has held this role for about 18
months and is a former police officer.
9. Wayne Jack is the CEO of
NCC. He has experience as an officer in the NZ Navy and has been experience
working in the Ministry of Civil Defence and Emergency Management.
10. Marcus Hayes-Jones is the
Community Resilience and Communications Manager for NCC. He has experience as
an officer in the NZ Army.
11. Craig Thew is a civil
engineer and currently holds the position of Principle Advisor Infrastructure
at HDC. He has been appointed as Group Manager Asset Management and is due to
take up this position latter in the year.
12. Jamie Cox is a civil
engineer and the Engineering Manager for WDC.
13. The additional
appointments of Local Controller and Alternate Local Controller by name and
employment title are proposed as follows:
Central Hawke’s Bay District Council:
Alternate Local Controller: Graham Howse - Emergency Management
Officer
Napier City Council:
Alternate Local Controllers: Marcus Hayes-Jones - Community Resilience
& Communication Manager
Wayne Jack - Chief Executive
Hastings District Council:
Alternate Local Controller: Craig Thew – Principle Advisor
Infrastructure
Wairoa District Council:
Alternate Local Controllers: Jamie Cox - Engineering Manager
Proposed amendment to the HB CDEM
Group Plan section 10.6.2
14. As a consequence of the
recommendations received from each Territorial Local Authority it is proposed
that section 10.6.2 Local Controllers of the 2005 HB CDEM Group Plan be amended to include the
appointments outlined in paragraph 13 above.
15. The Joint Committee will
need to consider consequences of this proposal when agreeing these
appointments.
16. To formally complete this
process the Joint Committee must agree to an amendment to the Hawke’s Bay Civil
Defence Emergency Management Group Plan as proposed above.
DECISION-MAKING PROCESS:
17. The CDEM Group, as a
joint committee operating in accordance with Schedule 7 of the Local Government
Act 2002 (the Act), is required to make every decision in accordance with the
provisions of Part 6 subpart 1 of the Act. Staff have assessed the
requirements contained within these sections of the Act in relation to this
briefing paper and have concluded the following:
· Section
97 (decisions that can only be made as part of an LTP) of the Act do not apply.
· The
CDEM Group has adopted the CDEM Group Plan after a process of consultation in
accordance with the CDEM Act 2002 and has a responsibility to ensure that it is
implemented. The decisions to be made on this agenda item are associated with
the implementation of the Group Plan.
· The
decisions will have no significant adverse impact on any member of the public
or public interest group.
· The
proposed decisions are not inconsistent with any existing Hawke’s Bay CDEM
Group policy or plan.
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Recommendations
That the
Joint Committee:
1. Pursuant
to Section 27 of the Civil Defence Emergency Management Act 2002 the Hawke’s
Bay CDEM Joint Committee make the following appointments as Alternate Local
Controllers:
Central Hawke’s Bay District Council:
Alternate Local Controller: Graham Howse - Emergency Management
Officer
Napier City Council:
Alternate Local Controllers: Marcus Hayes-Jones - Community Resilience &
Communication Manager
Wayne Jack - Chief Executive
Hastings District Council:
Alternate Local Controller: Craig Thew –
Principle Advisor Infrastructure
Wairoa District Council:
Alternate Local Controllers: Jamie Cox -
Engineering Manager
2. Agree to amend section 10.6.2 of the Hawke’s Bay Civil Defence Emergency
Management Group Plan 2005 to reflect the above resolution.
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Ian Macdonald
Group
Manager HB Civil Defence Emergency Management
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Attachment/s
There are no
attachments for this report.
HB
Civil Defence Emergency Management Group
JOINT
COMITTEE
Monday 23 September 2013
SUBJECT: Hawke's Bay CDEM Group Plan: Workshop and Consultation
Draft Approval
Reason for Report
1. The purpose of this report is to provide
material for a workshop on the review Hawke’s Bay CDEM Group Plan. The
workshop is intended to seek guidance on any changes to the draft attached to
this paper.
2. At the end of the workshop, the
Committee will be asked to consider this paper and approve the consultation
draft for public notification.
BACKGROUND
3. The Group Plan review has progressed
over 2013 with a number of working parties defining particular aspects and
activities, with confirmation workshops involving all interested members and
partners of the Hawke’s Bay CDEM Group.
4. This process is at the point where an
unformatted consultation draft has been completed by the project team and has
been reviewed by the Coordinating Executives Group (CEG). This draft would now
benefit from further contributions from the Committee and if appropriate, be
approved for public notification.
5. Assuming the Committee approve the
consultation draft of the plan, this will be publically notified for
submissions in early November 2013.
6. The final part of the process is the
Joint Committee hearing any submissions made, followed by the plan being sent
to the Minister for comment.
7. Once the Minister’s comments have been
considered the plan may be finally approved and published. The current project
plan has this occurring in early May 2014.
DISCUSSION
8. On 3 September 2013 the CEG held a
workshop on the draft Plan and passed the following resolution:
That the
Co-ordinating Executive Group recommends that the Hawke’s Bay CDEM Joint
Committee approve the attached draft Group Plan as amended, for consultation
and public notification.
9. Since this meeting amendments as
requested by CEG have been incorporated and some initial feedback from MCDEM
considered and where appropriate included.
10. The draft of the plan to be discussed at
this meeting represents a significant step forward for the Hawke’s Bay CDEM
Group. The review has comprehensively looked at the activities carried out by
the Group within the context of the 4Rs.
11. The process has been well supported by
Group members and partner agencies.
12. At the workshop there will be a brief
introduction to the draft, in particular focusing on the Activity Sections as a
previous Joint Committee/CEG workshop has been held on the Hawke’s Bay Risk
Analysis and strategic 4Rs overview.
13. There will be an opportunity to discuss
specific areas and make amendments to the draft.
14. A high level work programme to implement
the plan is also included for discussion.
15. Should the Committee agree to the
attached consultation draft, it needs to be noted that there could be some
further minor refinement. This will only be to improve the readability and
format of the draft and will not be substantive changes.
RECOMMENDED
OPTION
16. Subject to the discussion and changes by
the Committee at the workshop, the following resolution is recommended.
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Recommendations
1. That the
Hawke’s Bay CDEM Joint Committee approve the attached draft Group Plan for
consultation and public notification pursuant to Sections 83 and 87(2)(a) of
the Local Government Act 2002.
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Ian Macdonald
Group
Manager HB Civil Defence Emergency Management
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Attachment/s
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1
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Appendix A -
Draft Hawke's Bay CDEM Group Plan
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Under
Separate Cover
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