MINUTES OF A meeting of the Roadsafe Governance Group






Date:                          Tuesday 15 November 2011


Time:                          9.30am



Council Chamber

Hawke's Bay Regional Council

159 Dalton Street



Present:                     T Kingston - Chairman

T Kerr

C Adamson

L Probert

L Remmerswaal


In Attendance:          C Gilbertson, Transport Manager

                                    L Anderson – Regional manager RoadSafe Hawke’s Bay

                                    M Drury – Committee Secretary



Chairman Kingston welcomed all present to the meeting.

RGG1/11 An apology was received from Councillor Dick, Councillor Furlong and Mr C Goble.




There were no conflicts of interest declared.


3.       CONFIRMATION OF MINUTES OF the Roadsafe Governance Group held on 23 June 2011


Minutes of the Roadsafe Governance Group held on Thursday, 23 June 2011, a copy having been circulated prior to the meeting, were taken as read and confirmed.




4.       Matters Arising from Minutes of  the  Roadsafe Governance Group held on Thursday 23 June 2011

There were no matters arising from the minutes.


Action Items from Previous Meetings


Mrs Gilbertson updated the Committee on the Action List contained in the agenda.



1.      That the RoadSafe Governance Group receives the report “Action Items from Previous Meetings”.





Financial Report


Mrs Gilbertson outlined the current financial overview for the RoadSafe Hawke’s Bay project for the three months from 1 July 2011 to 30 September 2011 and confirmed that the budget was in a good position for this time of year.  Mrs Gilbertson advised that Mrs Anderson is working to secure funding from other community providers which would assist the key projects and priorities planned for the year.

Mrs Anderson advised that it is expected ACC would provide funding to the value of $15,000 for motorcycle and alcohol projects.



That the RoadSafe Governance Group:

1.    Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2.    Receive the financial position report as at 30 September 2011.





RoadSafe Activity Reports


Mrs Anderson gave the Committee an update on the activities undertaken by the RoadSafe team since the last meeting and advised that a significant amount of activities had occurred over this time. She also outlined some of the projects which had taken place and these included the following:

·           Promotion of “Soba-D” during the Rugby World Cup timeframe – this had been very successful and positive feedback had been received;

·           The implementation of billboards with road safety messages pertaining to Loss of Control had been erected from Central Hawke’s Bay through to Wairoa

·           “Another Saturday Night” update which includes the development of a website, the production of a DVD and  the production of a children’s book based on child restraints;

·           A further motorcycle safety day is planned for 20 November  with a road ride on 11 December.  These events had proved very successful in the past and further events were planned for the summer season.

Mrs Anderson advised she had visited Wairoa recently and had discussions with stakeholders.  She hoped the current RoadSafe vacancy in Wairoa could be filled in early 2012. Mrs Gilbertson advised that once funding was available, it was hopeful that a part time person could be employed, probably on a short term contract.  Mrs Gilbertson acknowledged Mrs Anderson’s ongoing contribution to the RoadSafe regional activities.



That the RoadSafe Governance Group receives and notes the RoadSafe Activity Reports.





General Business


There were no items of general business.




There being no further business the Chairman declared the meeting closed at 10.10am on Tuesday, 15 November 2011..


Signed as a true and correct record.



DATE: ................................................               CHAIRMAN: ...............................................