MINUTES OF A meeting of the Hearings Committee
Date: Wednesday 13 July 2011
Hawke's Bay Regional Council
159 Dalton Street
E von Dadelszen
In Attendance: D Lew – Group Manager – Resource Management
M Miller – Manager - Consents
M Drury – Minute Secretary
Chairman Scott welcomed all present
Apologies were received from Messrs Gilbertson and Mohi.
2. CONFLICT OF INTEREST DECLARATIONS
There were no conflicts of interest declared.
Hearing Panel and Pre Hearing Meeting Key Performance Indicators
Mr Lew outlined the reasons why the KPI guidelines had been prepared and said the intention of them was to aid Hearing Panels in their own continuous improvement process and not to be a mechanism whereby the Hearings Panel’s performance could be criticised.
The Committee noted that as a result of recent amendments in the RMA, timelines were now extremely important and there would be a large amount of pressure place on Hearing Panels to meet the time frames set.
The Committee also noted that responses to the post hearing survey to be handed out at the completion of the hearing may not give an accurate indication of how the hearing was undertaken. The Committee observed that the survey was not handed out to independent Commissioners and agreed that for the process to improve, it was important that all members of the Hearings Panel were surveyed.
Following further discussion, the Committee agreed that hearing panels key performance outcomes are to deliver good and sound decisions that are going to stand Council in good stead in the future. In order to achieve these, the Committee requested that the KPIs be reworded and crafted as guidelines. These guidelines should assist in ensuring good practice, monitor performance and indicate ways to improve. The Committee agreed that this agenda item lay on the table.
That the Hearings Committee agrees this agenda item lay on the table while the Committee awaits further information.
There being no further business the Chairman adjourned the meeting at 5.30pm on Wednesday, 13 July 2011.
Signed as a true and correct record.
DATE: ................................................ CHAIRMAN: ...............................................