Agenda of Regional Council Meeting

Meeting of the Hawke's Bay Regional Council

Date: Wednesday 24 November 2010

Time: 9.00am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

Agenda

Item Subject Page

1. Welcome/Prayer/Apologies/Notices

2. Conflict of Interest Declarations

3. Confirmation of Minutes of the Regional Council Meeting held on 27 October, 3 November and 18 November 2010

4. Matters Arising from Minutes of the Regional Council Meeting held on 27 October, 3 November and 18 November 2010

5. Action Items from Council Meetings

6. Consideration of General Business Items

Decision Items

7. Affixing of Common Seal

8. Recommendation from Regional Transport Committee

9. Recommendations from Asset Management and Biosecurity Meeting

10. Recommendations from Environmental Management Committee

11. Recommendations from Strategic Planning and Finance Committee Meeting held 17 November 2010

Information or Performance Monitoring

12. Taharua Update (11.30am)

13. Draft Work Plan for Council

14. Monthly Work Plan Looking Forward

15. Chairman’s Monthly Report (to be tabled)

16. General Business

Decision Items (Public Excluded)

17. Port of Napier Limited - 22nd Annual General Meeting 2010 (PONL Management will join the meeting at 1.00pm )

18. Port of Napier Limited (PONL) - Statement of Corporate Intent 2011-2013

Action Items

Attachment 1

Actions from Council Meetings

	Agenda Item	Action	Person Responsible	Due Date	Status Comment
1.	Invest in HBS/Southland Bank	Due to the merger is this bank’s credit rating now at the position council could invest here?	PD	Nov 10	The most current credit rating for SBS Bank shows a BBB credit rating. Council’s investment policy states that investments can only be made with registered banks with a credit rating of “A”. SBS Bank does not meet this condition.
2.	Record parts of Council Meetings or Events upon invitation to play back on Bay FM during evenings or on a Sunday.	Does Bay FM receive normal media comms from HBRC?	AN DB	Dec 10	Research Standing Orders in relation to this and also see what Taupo DC has done with the recording of their meetings.
3.	Leasehold land report	Detailed paper on leasehold land to be provided to Council in December, to include the effect on equity due to fall in market	PD AN	Dec 10	Report to Council on 15 December 2010.
4.	Strategic Partnerships	Bring paper to Council for discussion	AN	Feb 2011

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 24 November 2010

SUBJECT: Affixing of Common Seal

COMMENT:

1. The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

Seal No.

Date

1.1

Leasehold Land Sales

1.1.1 Lot 10

DP 6391

CT D4/1420

- Agreement for Sale and Purchase

- Transfer

1.1.2 Lot 360

DP 11329

CT B3/1323

- Agreement for Sale and Purchase

2999

3001

3004

15 September 2010

27 September 2010

8 November 2010

1.2

Easement Agreement

Pukahu 33F Block

CT 90/120

(Awanui Stream Flood Protection)

3000

27 September 2010

1.3

Specification for Westshore Beach Nourishment 2010

Contract No: 10-06-4218c

3002

1 October 2010

1.4

Acquisition of Land Under Public Works Act 1981

Part Lot 1 DP 431741

CT 522394

3003

1 October 2010

DECISION MAKING PROCESS

2. Council is required to make every decision in accordance with the provisions of Sections 77, 78, 80, 81 and 82 of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within these sections of the Act in relation to this item and have concluded the following:

2.1 Sections 97 and 88 of the Act do not apply;

2.2 Council can exercise its discretion under Section 79(1)(a) and 82(3) of the Act and make a decision on this issue without conferring directly with the community or others due to the nature and significance of the issue to be considered and decided;

2.3 That the decision to apply the Common Seal reflects previous policy or other decisions of Council which (where applicable) will have been subject to the Act’s required decision making process.

RECOMMENDATION:

That Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2. Confirm the action to affix the Common Seal.

Diane Wisely

Executive Assistant

Andrew Newman

Chief Executive

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 24 November 2010

SUBJECT: Recommendation from Regional Transport Committee

REASON FOR REPORT:

1. The draft Regional Land Transport Programme and Regional Land Transport Strategy annual report for 200/10 was considered by the Regional Transport Committee on Thursday 23 September 2010 and is now presented to Council for consideration and adoption.

Background

2. As soon as practical after each triennial local government election the Regional Council must establish a Regional Transport Committee (RTC). The Committee is responsible for advising the Council on all regional transport matters under the Land Transport Management Amendment Act 2008 (LTMAA).

3. The LTMMA requires that the Committee produce two key documents: a Regional Land Transport Strategy (RLTS); and a Regional Land Transport 2009-2012 Programme (RLTP). The RLTS for Hawke’s Bay was adopted in 2008 and the RLTP was adopted in 2009. As part of the requirements of the LTMMA, the Committee is to monitor the effectiveness of both the RLTP and RLTS and produce a yearly report.

4. An assessment and implementation programme is included as part of the form and content of the RLTP, and states how the RTC will implement and monitor the Programme. Specifically it states that the RLTS and the RLPT shall both be monitored using regional trends and statistics against the objectives, priorities and targets listed in the Monitoring and Review section of the RLTS. The RLTS also states that the monitoring and review report of the RLTS shall be produced yearly before 30 September. The report must address specific measures as well as monitor progress toward the actions set out in the preferred strategy and the desired outcomes of the RLTS in order to determine the overall success.

5. On 23 September 2010, the RTC agreed to recommend that Council adopt the Report including minor amendments made as a result of feedback received at that meeting. Hawke’s Bay is the first of the regional councils to produce their Annual Report.

6. Once the Report is adopted, Council is required to provide a copy to the:

6.1. New Zealand Transport Agency

6.2. Local Territorial Authorities

6.3. Commissioner of Police.

DECISION MAKING PROCESS:

7. This item has been specifically considered at the Committee level.

RECOMMENDATION:

That Council:

2. Adopts the Regional Land Transport Programme and the Regional Land Transport Strategy 2009/10 Annual Report as attached.

Esther-Amy Bate

Planner

Helen Codlin

Group Manager

Strategic Development

Attachment/s

Regional Land Transport Programme and Regional Land Transport Strategy 2009/10 Annual Report

Under Separate Cover

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 24 November 2010

SUBJECT: Recommendations from Asset Management and Biosecurity Meeting

REASON FOR REPORT:

1. The following matters were considered by the Asset Management and Biosecurity Committee on Tuesday 09 November 2010 and are now presented to Council for consideration and approval.

DECISION MAKING PROCESS:

2. These items have all been specifically considered at the Committee level.

RECOMMENDATIONS:

Land Management Work Programmes 2010/2011

That Council:

3. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

4. Receives the report Land Management Work Programmes 2010/2011.

Huatokitoki Community Catchment Project

That Council:

5. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

6. Receives the report Huatokitoki Community Catchment Project.

Regional Pest Management Strategy Review

That Council:

7. Note that Councils current Regional Pest Management Strategy expires in December 2011, and agree the proposed review process and timeline set out in this briefing paper.

8. Note the key items staff proposes to highlight for public input through a discussion document.

Biosecurity Annual Report - 2009/2010 - Animal and Plant Pest Annual Reports

That Council:

9. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

10. Receives the report Biosecurity Annual Report – 2001/2010 – Animal and Plant Pest Annual Reports.

Tutira Carbon Sequestration Property - Recreation Opportunity

That Council:

11. Give priority to the Tutira Recreation Opportunity Scoping Study recommendations that relate to the investment property, Tutira Country Park and the Tangoio Soil Conservation Reserve.

12. Instruct staff to:

12.1 Undertake a baseline survey of visitors to Council open spaces in this area as the basis for understanding visitor needs and behaviour.

12.2 Develop the investment property to include recreational opportunities.

12.3 Draft a public use plan for the investment property that will overlay and integrate into the current management framework for investment and research planting and establishment of a “future forest”, that:

12.3.1 Takes into account the landscape, historical/cultural and recreational values of the property.

12.3.2 Proposed public access and facilities appropriate to the identified recreational use of the property.

12.3.3 Proposes a design and detailed track plan showing all existing and future recreational tracks and linkage pathways, highlighting intended use.

12.3.4 Establishes timeframes for making the property publicly accessible and budget for developing the recreational infrastructure.

12.3.5 Recommend a name for the property.

12.3.6 Investigate options for linking the Tangoio Soil Conservation Reserve, Investment Property and Tutira Country Park.

12.3.7 Continue investigating opportunities through the wider Tutira area and build on existing stakeholder partnerships through continuing to lead the Tutira Maungaharuru Visionary Group.

13. Approve expenditure of $15,000 for the development of a public use plan and associated baseline survey for Council’s properties within the Tutira area, with that funding to be sourced from the existing $1,000,000 provision for open space opportunities within Council’s Open Space Project.

2009/2010 Flood Control and Drainage Schemes - Annual Reports

That Council:

14. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

15. Receive the Flood Control and Drainage Scheme reports for activities undertaken during the 2009/10 financial year.

Gravel Resource Review

That Council:

16. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

17. Confirms their support for the River Bed Gravel Review project.

18. Instructs staff to investigate and consult with gravel extractors a funding source for the work and present this to Council for inclusion in the draft 2011/12 Annual Plan.

Ngaruroro River Flood Protection Scheme - Ecological Management and Enhancement Plan

That Council:

19. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

20. Accepts the findings review and endorses the Ngaruroro Ecological and Enhancement Plan (EMEP) for use in future river management.

21. Instruct staff to prepare a report on management of the native vegetation outside the current scheme area including costs and funding source.

22. Instruct staff to prepare a report on managing the plant pest issue associated with the braided river bed and the effect on the ecology (and gravel transport) together with a funding strategy, if required to manage the problem.

Mike Adye

Group Manager Asset Management

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 24 November 2010

SUBJECT: Recommendations from Environmental Management Committee

REASON FOR REPORT

1. The following matters were considered by the Environmental Management Committee at the meeting held on Wednesday 10 November 2010 and are now presented to Council for consideration and approval.

DECISION MAKING PROCESS

2. These items have all been specifically considered at the Committee level.

RECOMMENDATIONS

Review of Compliance Monitoring Programme for Domestic On-site Wastewater Treatment Systems

That Council:

2. Agrees that staff shall develop the details of the accredited installer procedure, approved system procedure and ‘lower risk’ criteria, through consultation with the waste water industry and report back to Council via the Annual Plan process for 2011/12.

3. Agrees that staff will assess if the Annual plan will need to set a nominal annual fixed charge to cover the cost of information returns associated with administering the proposed new consenting process.

4. Agrees that the consent and compliance procedures and policy be amended to implement the:

4.1 Cessation of routine inspections for accredited installers and systems

4.2 Introduction of accredited installers

4.3 Introduction of a more formal accredited systems process

4.4 Introduction of random audits of approved installations

4.5 Creation of a two tiered consenting process

4.6 Contribution of $5,000 per year to the OSET trials

4.7 Redirection of some of the cost savings to monitoring higher risk systems and communities as a whole.

Introduction of National Water Meter Regulations and Implications for Council

That Council:

6. Requires that water permits for the taking of water which are subject to minimum flow restrictions in rivers and streams set out in Table 9 of the RRMP, and takes from sensitive groundwater areas, record their water use on a daily basis.

7. Allows takes from other less sensitive areas to record their water use on a weekly basis.

Darryl Lew

Group Manager

Resource Management

Helen Codlin

Group Manager

Strategic Development

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 24 November 2010

SUBJECT: Recommendations from Strategic Planning and Finance Committee Meeting held 17 November 2010

REASON FOR REPORT:

1. The following matters were considered by the Strategic Planning and Finance Committee on Wednesday, 17 November 2010 and are now presented to Council for consideration and approval.

Background

2. These items have been specifically considered at the Committee level.

RECOMMENDATIONS:

1. Options for the Future Management and Governance of Venture Hawke's Bay (VHB)

That Council:

1.1 Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue after consulting with industry and Territorial Local Authorities.

1.2 That Council opts, in principle and subject to a final business case, to create an unincorporated joint venture with the tourism industry as represented by the Wine Country Tourism Organisation.

1.2.1 This business case and joint venture agreement to be presented to Council for final adopted at its 15 December meeting

1.2.2 With respect to the joint venture option, it is proposed that this structure be reviewed by Audit New Zealand.

2. Future Scenarios Update

That Council:

2.1 Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2.2 Receives the Final draft Scenario Report with the working title of Hawke’s Bay Scenarios for the future.

2.3 Note that staff will develop a utilisation plan for the Hawke’s Bay Futures Scenarios titled “HB2050 What’s the Story?” setting out the purpose and value proposition of the report.

Andrew Newman

Chief Executive

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 24 November 2010

SUBJECT: Taharua Update (11.30am)

REASON FOR REPORT

1. This report provides a further update on work toward Council’s Taharua Policy Development Strategy (November 2009) to address water quality issues in the Taharua and upper Mohaka rivers. The report builds on a previous update provided to the Environmental Management Committee in July 2010.

2. The item also provides an opportunity for Council to engage with representatives of the Taharua Stakeholder Group (TSG), who will be in attendance at the meeting. TSG representatives are willing to share their:

2.1. impressions of the stakeholder process

2.2. collective values for the catchment and upper Mohaka

2.3. provisional catchment vision

2.4. provisional desired outcomes (objectives) and

2.5. aspirations for a continuing central role in developing lasting, catchment-specific solutions.

3. The TSG attaches high importance to engaging with Councillors and providing reassurance on progress.

Background

4. Council’s strategy puts strong emphasis on partnership with the TSG, as the main working party, to develop an approach for dealing with water quality issues that incorporates an effects-based regulatory framework (with water quality targets) with ongoing adaptive management for the Taharua catchment. This approach recognises the considerable benefits to both process and outcomes of collaboration rather than confrontation.

5. It is encouraging to note that the recent Land and Water Forum report^{^[1]} to government on improved freshwater management in New Zealand supports this type of collaborative, catchment-specific and target-based approach.

6. TSG representatives have been working positively over the past year (5 meetings so far) to share values, build knowledge and agree a provisional vision and desired catchment outcomes (objectives). Provisional target setting will take place at the December 2010 TSG meeting, informed by catchment nutrient modelling (see below).

TSG values, preliminary vision and outcomes

7. The TSG’s values, preliminary vision and desired outcomes (objectives) are attached to this report. These are a first step and may need to be refined by the TSG to better reflect aspirations and more clearly inform a draft policy framework.

8. Values were explored over 2 meetings by asking “What does care of the catchment look like?” The TSG’s values span the 4 “wellbeings” (social, cultural, economic and environmental) and have been grouped under four headings:

8.1. People

8.2. Economic / sustainable future

8.3. Recreation

8.4. Biophysical / ecological.

9. The values relate both to desired outcomes and the type of process used to reach them (e.g. self-determination and support through to solutions).

10. The TSG’s preliminary vision and desired outcomes for the catchment build on their values. They aspire to a catchment that is healthy in all ways, underpinned by healthy rivers. Future work will develop these outcomes into a suite of clear objectives with timeframes.

Progress on target setting

11. Detailed catchment nutrient modelling will be undertaken to assist the TSG in developing provisional nutrient targets. This modelling work has experienced delays due to unavailability of expert Dr Kit Rutherford from NIWA. Delivery of preliminary results is expected by 1 December 2010, in advance of the next TSG meeting. The final report and model will be delivered by 30 June 2011.

12. The model will provide understanding of the linkages between Taharua land uses and water quality (fig.1). It will enable setting of nutrient limits to afford an acceptable level of algal biomass for a “healthy” upper Mohaka River. These can be linked back to cumulative nutrient loss limits from Taharua land uses. The model will also enable scenarios to be run to inform adaptive management measures. Model accuracy will increase with improved data over time and targets may need to be adjusted accordingly.

Fig.1 Overview of catchment model

Sustainable Farming Fund application

13. A MAF Sustainable Farming Fund (SFF) application (2010/11 round) has been submitted by staff, on behalf of the TSG, to assist workstreams that would contribute to development and implementation of holistic catchment solutions. Evidence of commitment by the TSG, as the community of interest affected by the problem/opportunity, is one of the funding criteria. SFF Phase 1 decisions will be announced mid-December 2010, with final Phase 2 decisions end-April 2011.

14. The proposed SFF project is entitled “Finding enduring solutions that incorporate all community values for the health of the Taharua catchment”. Points of difference from previous SFF projects include: a “big picture” approach informed by multiple community values; clearly defined and measurable targets; and examination a full range of options for enduring solutions that are catchment-specific and avoid a narrow nutrient-only focus. Project workstreams include:

14.1. Understanding what’s there to inform multiple benefits. Includes additional science investigations and fish, riparian and iwi-led cultural health assessments.

14.2. Reaching agreed targets. Development and refinement of the catchment nutrient model to inform acceptable in-stream values and associated nutrient loss targets from land to achieve these.

14.3. On-farm solutions to meet target. Includes development of a nutrient management “toolbox”, nutrient management plans and tailored monitoring to inform adaptive management.

14.4. Ensuring lasting solutions. Examine the full range of mechanisms (regulatory, legal etc.) for achieving targets to agree a best fit option/combination.

15. The initial request made out in the SFF application is for more than $200,000 over 3 years, with the majority front-loaded to year 1. The total value of the project would be over $400,000 (cash and in kind), with in kind contributions pledged by the Department of Conservation, Hawke’s Bay Fish and Game Council and DairyNZ.

Next Steps

16. Overall, work remains on-track to embed community-agreed, effects-based targets within a statutory plan change around mid-2011 as proposed in the Taharua Development Strategy.

17. The bigger picture is of a community taking responsibility for its future and actively working together for ongoing improvement through the Taharua Stakeholder Group. Some flexibility (and ongoing support) may be required to assist this complex community planning process, which has the potential to deliver wider and ongoing benefits.

18. Wider public consultation will follow TSG agreement of provisional objectives and targets. Various steps to keep the public informed are being taken. These include: a meeting with the Hawke’s Bay Environment Water Group in October; addition of a Taharua/upper Mohaka webpage; publication of a pamphlet Defining the Issue-Finding Solutions; and an article in the October edition of The Big Picture.

DECISION MAKING PROCESS

19. Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that, as this report is for information only and no decision is to be made, the decision making provisions of the Local Government Act 2002 do not apply.

RECOMMENDATION

1. That Council receives the report titled “Taharua Update”.

pp - Brendan Powell

Land Management Advisor

Chris Reed

Senior Planner

Helen Codlin

Group Manager Strategic Development

Attachment/s

1 View

Taharua Stakeholder Group - Preliminary Values, Vision and Outcomes

Taharua Stakeholder Group - Preliminary Values, Vision and Outcomes

Attachment 1

Taharua Stakeholder Group

Finding solutions together

cover montage.jpg

Our Values, Vision and Outcomes (Preliminary)

The TSG is:

Country Spirit

DairyNZ

DoC (Tongariro Taupo; Hawke’s Bay)

Feather Holdings (Wairango Farm)

Federated Farmers Hawke’s Bay

Fonterra

Hawke’s Bay Fish and Game Council

Hawke’s Bay Regional Council

Mana Ahuriri

Milkpride (Taharua Farm lease from CraFarms receivers)

New Zealand Forest Managers

Ngati Pahauwera

Ngati Hineuru

Ngati Tuwharetoa

Poronui

Stevenson Agriculture (Lochinver)

Taupo District Council

Timberlands Ltd

Montage page 9.jpg Montage page 4.jpg

Montage page 1.jpg

Our Values - People

Balance, Respect, Fairness – to each other and future generations

Kaitiakitanga – we are protectors of rivers and streams for ourselves, tamariki and mokopuna

Heritage – sense of belonging, history and future

Connections – taking what we had in the past into the future; consistency of quality from source to sea; cultural and tribal connection and responsibility

Social conscience – looking after people

Support – for people through to solutions

Self-determination – freedom to give it a go

Community – Taharua Stakeholder Group; employment

Montage page 6.jpg

Our Values - Economic / sustainable future

Economic return – protecting; investment in future-proofing

Security – know it’s there for the future

Sustainable balance

Healthy, sustainable farming operation – with low impacts for the environment

Forestry values – carbon

Multiple landscape values – utility and amenity

Montage page 7.jpg

Our Values - Recreation

High quality wilderness experience

Quality fishing experience / angler satisfaction – fish, landscape, water, remote but accessible

Open spaces

Wild and dense with scale

Rugged environment – challenge

Hunting

Montage page 5.jpg

Our Values - Biophysical / ecological

Healthy in all ways

*Water quality, especially clarity – clean clear water

Healthy fishery – including native fishery and trout, with an ability to regenerate

Soils – stability; retain soil value and quality

Species richness

Scenic values

Uniqueness – character, native vegetation

Naturalness – way things used to be

Health of animals

Montage page 3.jpg *Note: issue most raised by the Group

Our Vision Taharua: a place people want to come

§ Protecting environmental values for future generations

§ Providing economic sustainability

§ Socially and culturally responsible

Outcomes Healthy stream All aquatic life

Reduced algal content

Reduced nutrient load in the stream

Drinkable water

Economic Build economically strong businesses

Social/Cultural We take collective responsibility

Turn negatives into positives (take action and advertise it)

Fair and equitable solutions

Montage page 2.jpg

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 24 November 2010

SUBJECT: Draft Work Plan for Council

REASON FOR REPORT:

1. The purpose of this item is to provide councillors with an indicative work plan for the next 2-3 years. It highlights the more important strategic and governance activity that the Council will need to consider and that will require Council decisions.

Background

2. Most of the activity is based on the commitments contained in the Council’s Ten Year Plan 2009-19 and the Annual Plan for 2010-11. However, the strategic planning workshop may highlight other areas that Council considers to be strategically important. These should be prioritised alongside the activities in the draft work plan and a revised work plan will be presented to Council for consideration and adoption at the February meeting.

3. This will take into account any resourcing issues as part of the Annual Plan process.

DECISION MAKING PROCESS:

4. Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that, as this report is for information only and no decision is to be made, the decision making provisions of the Local Government Act 2002 do not apply.

RECOMMENDATION:

1. That Council receives the report titled ‘Draft Work Plan for Council’.

Helen Codlin

Group Manager

Strategic Development

Andrew Newman

Chief Executive

Attachment/s

1 View

Draft Council Work Plan to 2012

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 24 November 2010

SUBJECT: Monthly Work Plan Looking Forward

COMMENT:

The table below is provided for Councillors’ information, to provide them with an indication of issues and activities coming up over the next month in each area of Council.

Group	Area of Activity	Report to go to Council or Committee as indicated
Asset Management	· Review of Heretaunga Plains Scheme	Project update to be provided in early 2011.
	· Establish forest for land based sewage disposal Central Hawke’s Bay, and project manage CHBDC project.	Concept design substantially complete. Consultation with key parties progressing. CHBDC to lode final Resource consent application programmed for December. Forestry established on CHBDC properties. Work underway to determine best long term forest investment management framework.
	· Management of Coastal hazards at Haumoana Te Awanga	Peer review work continuing. Report on outcome of peer review work will be prepared with HDC staff and presented to Council or Council Committee in early 2011.
Resource Management	· Replacement resource consent applications in the Twyford area.	Hearings held and Hearings Panel decisions pending.
	· Odour issues at Clive wastewater treatment plant	There is a joint enforcement order currently sitting with the Environment Court to bypass the BTF’s again this summer. An application for an air discharge permit was lodged with Council on 5 November 2010 and is currently being reviewed by an external air expert.
	· Mahia Sewerage Land Treatment Scheme – direct referral to Environment Court	Environment Court Hearing completed and Decision pending.
Strategic Development	· Scenario Development report received by Strategic Planning and Finance Committee in November along with a draft communication plan. To be used at the Regional Water Symposium to kick start a visioning exercise.	Evolving use of the scenarios as a tool.
	· Regional Economic Development Strategy – This is an NZTE funded project (78%). HBRC is the contract holder and VHB is the primary service provider. Project Steering Group to be established.	Ongoing
	· Project manage the 2 year Heretaunga Plains Transportation Study. · Awaiting NZTA funding approval for Wider Region Transport Study · Review of RTC Terms of Reference	Ongoing - Brief progress reports to Regional Transport Committee Terms of Reference to be reported to December or January Council meeting for confirmation
	· Prepare a report following the Regional Water Symposium and work with identified stakeholders to develop a Regional Water Strategy to inform plan changes.	Aim for Draft Strategy to be reported to Council by April.
	· Good progress at mediation meetings for the 3 appeals on Decisions on Plan Change 2 and Variation 2 – Air Quality	Awaiting Review of NESAQ and further discussion with Solid Energy.
	· 28 submissions received to public notification of Variation 1 (Rivermouth Hazard Areas) to the proposed Regional Coastal Environment Plan.	Further submissions to be called early in the new year once the individual summary of submissions have been confirmed by submitters.
	· Work on the development of an Issues and Options paper for on-site wastewater management and associated drafting of objectives and policies as part of the RPS / HPUDS changes.	Ongoing.
	· Progress Taharua Strategy as per project plan.	Presentation by stakeholder group at November Council meeting.
	· Progress Regional Stormwater Strategy. To be considered by Maori Committee in November.	Will be part of RPS changes
Corporate Services	· Leasehold Land issues re policies on providing options to leaseholders	Council meeting 15 December 2010
	· Options for freeholding of Napier leasehold land.	Ongoing
	· Reassessment of the valuation methodology for freeholding Napier leasehold land.	Ongoing
	· Implementation of the Customer Relations Management software.	Software introduction by December 2010
	· Councillor remuneration	Council meeting 15 December 2010
External Relations	· Development of template for strategic partnership agreements	December 2010
	· Continuation of discussions with Treaty claimant groups on development of Regional Planning Committee ToR	Ongoing
	· Review of Healthy Homes Strategy priorities	Report to Healthy Homes Coalition December 2010.
Operations Group	· Pekapeka project – Work on bridging and boardwalk structure to complete as part of Lotteries Commission project.	Ongoing
	· Cycleways – Lodge revised “Water” ride option by end of November for pre Christmas approval. Complete 2 contract sections of “Landscapes” ride on Tukituki River and open for Christmas.	Ongoing
	· Develop 2011/12 Operations Group Business Plan and budgets.
CE’s Office	· Freshwater Governance and Management – RAC, paper, Central government policy agenda to be discussed with Central Govt CE’s	Regular report backs to Councillors and Exec
	· Further RAC work including public comment from RAC chair post LAWF report back to Govt.
	· Convening the RCEOs Water Sub-Group
	· Treaty Settlements – further work with Claimant Groups	Regular up-dates Councillors and Exec – with External Relations
	· Council Strategic Plan Workshop with Chair	Council Workshop 7/8 December
	· Investment Portfolio review and scenario development	15 December Council Meeting
	· Development of Executive Team workplan for review with Council	24 November
	· Meet with Tourism Sector re VHB RTO going forward	Final proposition 15 December

DECISION MAKING PROCESS:

Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that as this report is for information only and no decision is required in terms of the Local Government Act’s provisions, the decision making procedures set out in the Act do not apply.

RECOMMENDATION:

1. That Council receives the Monthly Work Plan Looking Forward report.

Andrew Newman

Chief Executive

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 24 November 2010

SUBJECT: General Business

INTRODUCTION:

This document has been prepared to assist Councillors note the General Business to be discussed as determined earlier in Agenda Item 6.

Item	Topic	Councillor / Staff
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[1] A Fresh Start for Freshwater (LAWF, September 2010)

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Port of Napier Limited - 22nd Annual General Meeting 2010 (PONL Management will join the meeting at 1.00pm )	7(2)(b)(ii) To protect information which otherwise would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Port of Napier Limited (PONL) - Statement of Corporate Intent 2011-2013	7(2)(b)(ii) To protect information which otherwise would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.